ࡱ> hkg_ 1bjbjPP =jy:<\y:<\8(b@ @ 8lp|+7+9+9+9+9+9+9+$.B1h]+]+r+v7+7+r(T)tiSR/)#++0+=)11)1)H]+]++1@ > ~:  Item numberTopicNotes1Call to OrderMeeting called to order 2:04pm2Public Comment Member introductions by name and department; new members are Jeanne Bonner Physical Science (J.Alpers replacement), JoAnn Hobbs Liberal Arts, and Richard Stansfield (Associated Students); existing members Nancy Ybarra Dean of Liberal Arts, Gail Newman Sr. Dean of Student Services, Paula Gunder (ESL) representing PDAC, Courtney Diputado Technology Training Coordinator representing Distance Ed, Cindy McGrath Interim GE Coordinator, Brianna McCarthy CSLO/PSLO Assessment Coordinator, Louie Giambattista Curriculum Chair, and Shondra West note taker 2ACommittee MembershipThe committee discussed the membership structure based on the web publication. It was shared that Christina should not serve two positions as the 1.) Library and 2.) DE/ESL rep. Francesca was selected as PT faculty at large, but her membership for 15/16 is unknown. A CTE rep. is need, and the Department Chair votes on that person. The membership approval does not go through Senate and SGC; TLC members are appointed by chairs. The appointments are shared with Senate. It was shared that the membership approval process is not inclusive of other committees. TLC is a Brown Act body that sets the tone for other committees regarding assessments, and in terms of meeting accreditation guidelines with a focus on equity. As documented, it states members are selected by Department Chair constituent groups overseeing assessments responsibilities. PT faculty at large is appointed by Senate and compensated at non-instructional rate. It was shared Sarah is a possible representative for DE/ESL (Basic Skills) and needs to be confirmed, so Sarahs appointment can be voted on. The membership listed on the web vs. committee document should be similar, but they are not. Last year the idea was to vote on the web membership as an addendum to the official committee position document. Changes to the membership document is voted on by Senate/SGC. The department vacancies will be added to the Department Chair agenda to vote on representatives. It was shared the committee will come up with a new membership structure as an addendum and get approval from Senate and SGC. ALO representative should not be a voting member, instead share information about assessment results. It was questioned about a Classified rep; TLC is not considered a Shared Governance Committee that doesnt require Classified. TLC is a hybrid committee that handles assessment, academic and professional matters. The committee was born out of Academic Senate and SGC; originated as Teaching Learning Project (TLP). It was shared that if GE SLOs become Institutional SLOs, Student Services would be included. Student Services approach covers five themes that can be indirectly tied to TLC. The membership of Student Services include both Classified and managers. Student Services is not officially a sub-committee of this group. 2BHonoring the Process - Approval of the AgendaAction: Approved with amendment (M/S: Gunder/Giambattista); unanimous Amendment: Agenda and minute approval2CHonoring the Past - Approval of the MinutesAction: Approved (M/S: Gunder/McGrath); abstention: Giambattista, Ginny, and Hobbs3Welcome ActivityTabled4Grounding - Standard IIA TLC oversees assessment, but is not the liaison for accreditation; its the Accreditation Liaison Officer ALO). Accreditation focus on colleges meeting assessment outcomes and TLC is a body that is connected to standard IIA; student learning needs and outcomes. The state recently made changes to the existing standards, and TLC is responsible for meeting the new accreditation requirements. 5Challenges GE CoordinatorThere are three leadership positions that have RT; with that comes a lot of responsibilities (CSLO/PSLO Assessment Coordinator, GE Coordinator, and TLC Chair). Cindy has agreed to step in as the interim GE Coordinator. Cindy shared the history of the GE committee which was created 1996-98. The Senate created the GE taskforce to revise and streamline the GE module that consisted of eight criteria combined to five. To implement the new module, the GE implementation committee was created with intentions to assist the Curriculum committee. The Curriculum committee had an overflow of COORS submitted all at one time to be reviewed and approved. One solution was to develop subcommittees; GE, Ethical Inquiry committee, Ethnic Multicultural to look at COORS for specialty areas and made recommendations to Curriculum. GE made recommendations to Curriculum as meeting the five criteria that were integrated in the COOR SLOs. Assessment taskforce came in 2003 to bring assessment onto Ӱɴý involving five SLOs, with GE being one. The GE committee was given another responsibility of participating in the assessment process tied with no load. In 2008 a change was made assigning 25% RT to GE Chair for assessment. GE had to answer two bodies Curriculum and TLP. 2010-12 the assessment process was revamped and the TLP Chair led assessment for a year after people cycled off GE. TLP later became TLC after which Cindy revised the assessment module. The TLC Chair oversaw assessment until CSLO/PLSO Assessment Coordinator position was developed with the responsibilities of working with department faculty. GE is considered a hybrid of Curriculum and Assessment with function to help with assessments. People complained about the initial assessment process, yet it was the COOR that was confusing. As a result, the GE Assessment position is difficult to fill due to the dual responsibilities. The functions should be separated out; GE assessment given to TLC and GE COOR given to Curriculum. The concerns: the position requires more work and certain level of expertise which doesnt appeal to people. The concern with Curriculum overseeing GE section is having standards to measure if the requirements have been met. It was shared that the GE Department Chairs should undergo training were improvements are needed as COORs are going through the stages, in order to become a knowledgeable person assisting departments. A decision is needed regarding eliminating the GE Committee Chair COOR responsibilities and pull apart the assessment components. With the new structure, the GE person would sit on TLC, Curriculum, and PD as a resource person. GE committee has existed for over 16 years and changes are needed to be consistent with the new accreditation and assessment standards. A decision is needed outside of TLC to determine if the GE chair will maintain the .25 RT, oversee GE assessment SLOs, and work with GE faculty without the curriculum piece. The GE Committee have used COORs to develop PD needs related to assessment results and towards closing the loop. Its possible that GE person can sit on PD and coach faculty via FLEX workshops. It was questioned that leads are in place to handle or facilitate working with SLOs related to Basic Skills/GE, why not for CTE? The responsibility of CSLO/PSLO Coordinator oversee all courses within various areas. It was shared, ISLOs and GE are not synonymous at the state level; ISLOs are college standards. In relation to the question, GE is a program with a set of courses designed to a set outcome, whereas CTE is a group of courses related to workforce development which differs in programs evaluation standards related to outcomes for Basic Skills and GE which are assessed. The committee shared they like the idea of reassigning GE COORs to Curriculum, as long as, training and standards are set in place to help members understand GE SLOs requirements. By separating out the duties it will help streamlines the process. The information will be shared with others as an added agenda item on Department Chair, Senate, and SGC meetings.6Sharing Midway ReportMidway Report document was shared. The committee was asked to read the results and bring feedback for the next meeting. The mid-way report is a document illustrating TLCs efforts since 2012. The final document will be reviewed and approved by Academic Senate. 7Catching up CSLO AssessmentBrianna shared Cindy has been reviewing assessment data to determine which course have/have not been assessed and what looks like they have. Cindy shared the process of going through the data: The historical process started on paper, then P-Drive, next Class, and lastly to the website. Cindy saved the website files on a back-drive, knowing it would one day be removed. The earliest assessments date back 2005, Nursing. Over the years the data has been moved from different locations: P-Drive, PRST, and latest will be CurricuNet. The goal is to create a spreadsheet where the data can be housed in one location; Office of Instruction can track the courses that are assessed and/or need to be revised, eliminating the curriculum bottleneck problem. It was shared that a cycle 0 is needed for courses before the new module and cycle 1 first 5 years. PRST is an integration process of assessment and program review. The problem with the assessments upload to PRST, the check box feature is not smart enough to uncheck older assessed courses which causes confusion with departments, by thinking course updates are current. However, departments should know which courses need to be assessed base on the cohort schedule. Department Chairs have received an increase in their load to oversee assessment responsibilities. If Department Chairs look at the data repository, they will see that some assessments are checked, but the file contains blank or outdated information. Some areas are listed twice in PRST and checked off in one area and not the other. 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