ࡱ>  Q 3bjbj55 7nWeWeF+e* * ooooo8d`ikkkkkk$Jrooo4SSSRooiSiSS&)GRŖdU0)rr))ro9ZS#0r* 5:  Date: Monday, September 11, 2023 Time: 3:00 p.m. 5:00 p.m. Location: L-109, BRT-125 & *Zoom Members Present: Mark Lewis, Estelle Davi, Ozlem Guclu, Louie Giambattista, Randi Osburn, Eva Padilla, Marci Lapriore, Adrianna Simone, Paula Gunder, Cameron Bluford, Maria Magante, Ryan Hiscocks, Rebecca Talley, Dennis Gravert (BRT), and Abbey Duldulao Members Absent: Lucy Snow Guests: Pamela Ralston, Akilah Moore, *Dennis Franco, *Eileen Valenzuela, *Leetha Robertson, *Janith Norman, *Ryan Pedersen, *Rikki Hall, Roseann Erwin, Nicole Trager, and *Grace Villegas ItemTopic Action Items: Bolded Texts1.Call to Order (M. Lewis): The meeting was called to order at 3:01 p.m.2.Public Comments and Announcements (M. Lewis): N. Trager shared a memo from Irene Sukhu (Ӱɴý Scheduler) regarding one-year scheduling will be sent by the end of today. It will be sent to all Department Chairs and all FT Faculty. The memo will consist of updates and timelines for FA24, SP25, and SU25.3.Agenda Reading and Approval 9/11/23 (M. Lewis): Motion to approve 9/11/23 agenda Approved (M/S; L. Giambattista/P. Gunder) Unanimous, 13 Votes4.Approval of Previous Minutes 8/28/23 (M. Lewis): Motion to approve 8/28/23 minutes Approved (L. Giambattista/E. Davi) 12 Yes, 0 Opposed, 1 Abstain5.Communications and Questions (M. Lewis): Academic Senate President: District Starting FA23, all 4CD District FT (12-unit), California resident students will be given free tuition. No need to apply or special requirements needed. Not applicable to International or out-of-state students. Paid tuitions from FT students will be refunded. District Is in discussion of changing definition of ZTC. Lab manuals, online access materials and published materials will be included in ZTC. All designated ZTC will have to be undesignated. Equipment (lab coat, calculators, etc.) are not included. Designation changes will go to LTC (low textbook cost) and will use the same definition as ZTC, but will include more than $0 and under $30 in the bookstore. This will approve. District We have a new EAP (Employee Assistance Provider) including Counseling is now Claremont. M. Lewis shared list of numbers on screen that is not yet available via Ӱɴý website. District HR has current listing on their website. Online resources are also available. State Coming in FALL Plenary 2023 is a proposal to change minimum quals for Clinical Nursing Instructors at community colleges to Bachelors Degree plus 1 year of experience. Local We have two candidates to be Co-Presidents for Academic Senate SP24-FA25 election. Candidates will have an opportunity to present on Mon, Oct 2nd and answer questions at Academic Senate meeting. All voting will be done by FT and PT faculty starting Oct 3rd. Local Next meeting has been changed from Sep 25th to Oct 2nd, due to Yom Kippur; Jewish holiday. Meetings are Oct 2, 16, and 30th. Local M. Lewis shared all committees open faculty positions including 1 for SGC, 1 for Planning; 2 for Planning by SP24 for M. Lewis seat. 5.Communications and Questions (M. Lewis): Local Facilities Master Planning (10-year plan) are taking place for all space campus-wide. The consultant will be coming in during one of Senate meetings to get all feedback from this group regarding classrooms, computers, etc. Local Brentwood is back on. The A/C went out for a while, its going to be fixed Nov or Dec with a new A/C system costing $20K a month. College Administration: None Committee Update: CC: Had miscellaneous items from last semester and half of meeting was discussing facilities. SEM: Discussing the one-year calendar, pros, cons, and counseling. Many classes show staff and instructors not being staff ahead of time, where many students want to know whos teaching the class before signing up, however it did pass with the amendment that is dependent on the adoption of District Academic calendar subject to Board approval. Update on success team model implementation, success coaches currently being recruited and to be more strategic for targeted engagement. Discussion on committee purpose, function, and composition. Shared Recommended Priorities for 2023-2024: 1) Complete one-year schedule process, 2) Implement student success teams, 3) anonymous survey given out to members of SEM with feedback such as, some has layer of bureaucracy, SEM could be a working group. TLC: First TLC meeting on Wednesday. Planning: Agreed on charges for the year, divided the group into 3 subcommittees to look into 1) institutional effectiveness goals, 2) survey results analysis, and 3) to look at ISLO assessment. Accreditation midterm report is coming up next year and forming review teams.6.Consent Calendar: Motion to approve Consent Calendar as listed on the agenda Approved (M/S; A. Simone/L. Giambattista) Unanimous, 13 Votes7.Second Reading (M. Lewis): Governance Committee Participation Faculty Survey: M. Lewis shared the updated faculty survey and explained the suggested changes. Amendment: 1) To dig deeper into the reasons: give options if saying yes or no, 2) to add: would you like to serve on a committee, 3) on #2, change TLP to TLC, 4) on #5, change temp to encourage, 5) clarify something else Suggestion: Indicate adjuncts can be compensated and explain the purpose of the survey; for engagement and encourage participation. To ask, people are required to serve on a committee, why are they reluctant to do so and what is the root cause and add positive encouragement. See the results of survey and continue to see whats next; have a career day for students, have focus groups, mixers and build culture of the college. Consider ways of recognizing the value of people and little ways of recognizing their efforts; such as Adjunct celebration day. Motion to approve Governance Committee Participation Faculty Survey with above listed amendment: Approved (M/S; R. Hiscocks/R. Osburn) 12 Yes, 0 Opposed and 1 Abstain 8.First Reading: (M. Lewis): Change Senate Bylaws to allow adjunct faculty to represent designated areas in Senate, with the approval of its area full-time faculty: M. Lewis explained the purpose of the Senate Bylaws amendment; if no full-time faculty represent their areas (i.e., Biology, English, Math, etc.), but they are willing to allow an adjunct to represent them in Senate. This amendment will allow adjunct to participate in Senate with compensation. Suggestions: 1) Have a guideline from areas on how to choose adjunct, 2) to add majority before the word consent, 3) consider consistent attendance, 4) with preference hire rights, and 5) Senate reps from dept. area should create an email list group for sharing info purposes.8.First Reading: (M. Lewis): Comments: 1) If approve, Ӱɴý will be the only college who approves adjunct to represent in Senate in our District, but not in the State, 2) Maybe thats why the rule is there; full-time faculty are not doing their shared governance duty, 3) Bring it back to dept. and ask for feedback.9.Discussions: (M. Lewis): Presidents proposal for a new permanent Dean position for DE and BRT: Dr. Ralston requested for comments and feedback from the group to bring in a permanent DE Dean for support in Brentwood, explained the need in Brentwood, and how R. Hall is currently stretched for support. Also shared the history and experiences we had opening Brentwood Center. Dr. Ralston asked the group to think about ways to support Distance Education, to look out for faculty and staff, for emergency situations, virtual world information area and a Dean works out all logistics. Comments: 1) meeting preps not done in BRT, 2) who to go to for temperature control, 3) lots of logistics to take care of, 4) needs non-credit manager, 5) campus conversations is were management heavy, and 6) Cost will be $215K at Step 3 and will be starting at $166K plus benefits. Dr. Ralston also shared the Interim Senior Dean of Planning and Institutional Effectiveness (Research) occupied by R. Pedersen and Interim Dean of Diversity and Equity by R. Armendariz; Dr. Ralston would like to make that as Senior Dean of Diversity, Equity, and Belonging; it will be an M9 instead of M8 and would like to make both permanent positions. Dr. Ralston have looked into her budget personally and found the money to fund both positions; both Senior Deans will be reporting to the President directly and this is the perfect timing to do this. Does Senate wish to take a more active role in Ӱɴý shared governance by forming a new Senate Task Forces and Sub-Committees Equity/Process Improvement/Governance/TLC and reversing the order of approval for major college initiatives (Senate first, before SGC)? M. Lewis explained the current order of initiatives, mostly generated from Shared Governance Committees first like SEM for GP, then going to SGC to get approval, then after-thought coming to Academic Senate (ASC). This is not the way it works at CCC, DVC and other colleges. The way its been justified, there were a lot of components into it and some has 10+1 and some have not; preferred method has been Shared Governance purview rather than Senates purview. DVCs method was explained where ASC GP has a sub-committee that reports out to ASC and DVC Classified Senate GP has GP sub-committee; proposals for Senates will be channeled through its sub-committees. When all Senate approvals have been completed, sub-committees will forward proposals to SGC; Senates are directly involved early in the process. Comments: 1) things have been coming to the Senate without time considerations, 2) ASC can insist any 10+1 items comes to ASC first (per AB1725), 3) if ASC wants to do the work, yes, 4) Classified cant handle sub-committees for every initiatives, 5) we really need to be consistent when the Senate needs to know, 6) hard to serve in committees however decisions are made without our knowledge, 7) informing new initiatives are late when theyve had it for a while, 8) if we were included in decisions, more faculty would engage more, 9) ASCCC can come to present and give advice for improvement, cost if $1K and the President will support called ASCCC Technical Assistance. Suggested to put together an overview of how State Academic Senate outlines the process. Tell me something good: 1) A. Simone announced that its her babys birthday today; Lukas is 1 today, 2) R. Osburns babys birthday is tomorrow, 3) E. Davi has a new cell phone.10.Upcoming Items: (M. 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Oh+'0s  8 D P \hpxӰɴýNormalDuldulao, Abigail39Microsoft Office Word@z@*P@89@tzu$G 0Ӱɴý   2 >Q 0  @"Calibri--------- 82 P 0Minutes of the Academic Senate     2 Pa 0  2 Pc 0(ASC) ---  2 P 0 @ Calibri---- @ !R- 0 ''---  2  01  2  0  0 ''  2 0 0  0 ''  2 r0 0  0 ''  2 0 0Date: Monday,   2  0September 11  2  0, 2023  2  0   2  0  2   0Time: 3:00   2  0  2  0p.m.    2 ! 0  2 ( 0  2 +  05:00 p.m.   2 d 0  2 !  0Location:   2 [ 0L  2 a 0- 2 f 0109, BRT  2  0- 2   0125 & *Zoom    2  0  0 ''--------- #2 0 0Members Present:    2  0 --- 2  0Mark Lewis,   R2 / 0Estelle Davi, Ozlem Guclu, Louie Giambattista,         2 " 0Randi Osburn,   2 z  0Eva Padilla,  #2  0Marci Lapriore,  :2  0Adrianna Simone, Paula Gunder,   - @ !r0- --- 2  0Cameron Bl  ,2  0uford, Maria Magante,    :2  0Ryan Hiscocks, Rebecca Talley,    2 J 0Dennis Gravert    2  0  2  0(BRT),  &2  0and Abbey Duldulao    2 H 0  --------- 2 0 0Members    2 l 0  2 n 0Absent:   2  0 "--- 2  0Lucy Snow   2  0 - @ !n0- --------------- 2 0 0Guests: ---  2 _ 0 a 82  0Pamela Ralston, Akilah Moore,     2 } 0  v2 G 0*Dennis Franco, *Eileen Valenzuela, *Leetha Robertson, *Janith Norman,       2 7 0* 12 > 0Ryan Pedersen, *Rikki Hal  2  0l, - @ !/0- --- @2 # 0Roseann Erwin, Nicole Trager, and *    2  0Grace Villegas    2  0  `)--- 2 6)`Item   2 S)`  '`--- 2 g`Topic 2 }`  q2 &D`  +2 `  22 M`Action Items: Bolded Texts    2 `  `'''- @ !(-- @ !(-- @ !6)- - @ !_-- @ !`- - @ !-- @ !- - @ !(- - @ !_- - @ !- P`)--- 2 2?)`P1.  2 2J)`P - @ ! 4?- 'P`--- .2 *g`PCall to Order (M. Lewis    2 *`P):  2 *`P - @ !,g- --- 2 Dg`PThe mee  22 D`Pting was called to order a  2 D1`Pt  2 D9`P3: 2 DD`P01  2 DR`P  2 DW`Pp.m.   2 Ds`P  '- @ !(-- @ !6)- - @ !_-- @ !`- - @ !- - @ !3(- - @ !3_- - @ !3- `Q)--- 2 _?)Q`2.  2 _J)Q` - @ ! a?- 'Q`--- 2 _g`QPu :2 _w`Qblic Comments and Announcements     2 _U`Q  2 _W `Q(M. Lewis   2 _`Q):  2 _`Q - @ !4ag- ---@Symbol---@"Arial---------  2 q`Q---  2 q`Q --- t2 qF`QN. Trager shared a memo from Irene Sukhu (Ӱɴý Scheduler) regarding one       2 qX`Q- 2 q\ `Qyear schedul F2 q'`Qing will be sent by the end of today.   .2 q`QIt will be sent to all   ------ 2 o`QDepartment Chairs and all FT Faculty. The memo will consist of updates and timelines for FA24, SP25, and SU25.        ---  2 5`Q  '- @ !P(-- @ !6P)- - @ !P_-- @ !P`- - @ !P- - @ !6Q(- - @ !6Q_- - @ !6Q- `)--- 2 ?)`3.  2 J)` - @ ! ?- '`--------- 2 g`Agenda  )2 `Reading and Approval   2 `   2 "`  2 )`  2 -`9/11 2 H`/23  2 \`  2 b `(M. Lewis    2 `)  2 `:---  2 ` - @ !<g- ---------------  2 `---  2 ` --- &2 `Motion to approve  2 `9/11 2 )`/23 ag 2 Q`enda   2 s`  2 z`  2 } `Approved   2 `( M2 ,`M/S; L. Giambattista/P. Gunder) Unanimous, 1        2 `3  2 `  2 `Votes ---  2  `  '- @ !(-- @ !6)- - @ !_-- @ !`- - @ !- - @ !%(- - @ !%_- - @ !%- `)--- 2 ?)`4.  2 J)` - @ ! ?- '`--- 2 g`Ap   2 x`p 2 `ro  2 `val of Previou 2  `s Minutes    2  `  2 '`  2 *`8/28 2 E`/23  2 Y`  2 _ `(M. Lewis   2 `):  2 ` - @ !=g- ------------  2 `---  2 ` --- &2 `Motion to approve  2 `8/28 2 ) `/23 minutes    2 x`  2 `  2  `Approved (  22 `L. Giambattista/E. Davi) 1     2 a`2  2 h`  12 m`Yes, 0 Opposed, 1 Abstain    2  `  '- @ !(-- @ !6)- - @ !_-- @ !`- - @ !- - @ !/(- - @ !/_- - @ !/- `)---  2 ?)`5  2 F)`.  2 J)` - @ ! ?- '`---- @ !g- 52 g`Communications and Questions    2 *`   2 ,`( 2 1`M. Lewis    2 h`)  2 m`:  2 q` - @ ! g- ---@"Arial------ 2 `a)---  2 ` --- 12 `Academic Senate President    2 ?`:  2 C`  ------  2 `----  2 ` --- 2  `District   2 `  2 `  D2 &`Starting FA23, all 4CD District FT (12     2 `- 2 ]`unit), California resident students will be given free tuition. No need to apply or special     e2 !<`requirements needed. Not applicable to International or out    2 !`- 2 ! `of  2 !-`- 2 !2 `state stu _2 !e8`dents. Paid tuitions from FT students will be refunded.    2 !`  ---  2 3`----  2 3` --- 2 3 `District   2 3`  2 3`  )2 3`Is in discussion of  2 3Tt`changing definition of ZTC. Lab manuals, online access materials and published materials will be included in ZTC.       V2 E2`All designated ZTC will have to be undesignated.   2 E`Eq a2 E9`uipment (lab coat, calculators, etc.) are not included.   82 E'`Designation changes will go to    2 E`  2 E`LTC  2 E`   /2 W`(low textbook cost) and   2 W@P`will use the same definition as ZTC, but will include more than $0 and under $30      2 W`  C2 W %`in the bookstore. This will approve.   2 W`  ---  2 h`----  2 h` --- 2 h `District   2 h`  2 h`  2 h `We have a   2 h*`n C2 h2%`ew EAP (Employee Assistance Provider)      2 h`  k2 h"@`including Counseling is now Claremont. M. Lewis shared list of      2 h `numbers on    p2 zC`screen that is not yet available via Ӱɴý website. District HR has      (2 z.`current listing on   2 z`t  2 z`h  2 z`e  2 z`i  2 z`r  2 z`  P2 z.`website. Online resources are also available.    2 z`  ---  2 `----  2 ` --- 2 `State   2 `  2 `  .2 `Coming in FALL Plenary     2 k`2 2 r`023  2 ``is a proposal to change minimum quals for Clinical Nursing Instructors at community colleges to        O2 -`Bachelors Degree plus 1 year of experience.    2 `  ---  2 `----  2 ` --- 2 `Local   2 `  2 `  :2 `We have two candidates to be Co    2 `- @2 #`Presidents for Academic Senate SP24    2 `- 2 `FA25 e  U2 1`lection. Candidates will have an opportunity to   @"Calibri------------------------ +2 `present on Mon, Oct 2  --- 2 5`nd---  2 ?`  2 Cm`and answer questions at Academic Senate meeting. All voting will be done by FT and PT faculty starting Oct 3       --- 2 `rd---  2 `.  2 `  ---------------------------------  2 `----  2 ` --- 2 `Local   2 `  2 `  I2 )`Next meeting has been changed from Sep 25   --- 2 `th---  2 `  2 `to Oct 2 ---  2 !`n--- 2 &`d, --- 2 0`due to  2 W`  d2 Z;`Yom Kippur; Jewish holiday. Meetings are Oct 2, 16, and 30    --- 2 `th---  2 `.  2 `  ---------  2 `----  2 ` --- 2 `Local   2 `  2 `  2 }`M. Lewis shared all committees open faculty positions including 1 for SGC, 1 for Planning; 2 for Planning by SP24 for M. Lewi        2 `s 2 ` seat.--- X2 3`  g2 =`  2 [}`  12 ` ---  2 M`  '- @ !(-- @ !6)- - @ !_-- @ !`- - @ !- - @ ! (- - @ !(-- @ !(-- @ !6)- - @ ! _- - @ !_-- @ !`- - @ ! - - @ !-- @ !- "System- - 00  //.. ՜.+,0 hp  ӰɴýN0+  Title  !"#$%&'()*+,-./012345679:;<=>?ABCDEFGHIJKLMNOPQRSTUVWXYZ[\]^_`abcdefghijklmnopqrstuvwxyz{|}~ Root Entry F6 @Data 81Table@:WordDocument 7nSummaryInformation(sDocumentSummaryInformation8MsoDataStoreQMM5FSO3W==2Item  PropertiesUCompObj r   F Microsoft Word 97-2003 Document MSWordDocWord.Document.89q