ࡱ> GIF` ?bjbj .H7~~~~ $h ^V@_ a~"v 0x p _ _ Z@D4xL   Ӱɴý Academic Senate Draft Minutes 12-12-2005 Room 120 3-5 p.m. Present: Alex Sample, Mark Lewis, Brad Nash, Cindy McGrath, Michael Norris, Shirley Baskin, Scott Cabral, Andy Ochoa, Phil Gottlieb, Erich Holtmann, Ginny Buttermore, Laura Bernell, Kira Lass. II. Public Comment There is going to be an Academic Competition next semester. Faculty will be asked to participate in this student activity. III. Senate Announcements Follow-up on Senate Actions (Norris). SGC has set aside 10 minutes on their agenda this Wednesday to listen to Kishi regarding the online education task force proposal. Curriculum Committee report (Cabral)- No report SGC report (Nash) No report TAG- It has been proposed that due to excessive printing that we put paper prints in each lab. This cost will be paid by students and will decrease the amount of paper each department uses. The current contract only allows for 2 additional paper print machines. If we add additional machines there will be an extra cost of approximately 5 cents. Some departments are against the printing machines and feel that each department needs to monitor the amount of printing that is being done. Planning Committee We are working on revising the program review and financial planning documents. The next program review will be creating SLOs and then the following will be assessment of those SLOs. Some of the senate feel very strongly that SLOs should not be tide into area funding. Additional discussion is required. CSOD- No report Tutoring Committee- No report DGC- No report FSCC- There was a discussion on the Budget Calendar and on Equivalencies. This discussion was regarding when we hire a person without a masters degree. The wording currently states that to be eligible the person must have a BA/BS degree plus 30 Upper Division or Grad units in the related discipline. It is proposed that the wording be changed to read a BA/BS in any discipline plus 30 Upper Division or Grad units in the related discipline with at least 15 of which are Graduate units. This will be forward to Management for review. District-wide Compressed Calendar Committee- No report. Matriculation No report Student Services Report- No report Online education- Kishi passed out a Mission, Philosophy, and Goals statement prepared by the Distance Education Committee. The mission statement reads: The Ӱɴý Distance Education Committee provides leadership in the planning and delivery of the colleges distance education program. The Distance Education Committee supports and reinforces the mission that promotes learner success through innovative, interactive teaching, learning, and technology. The Distance Education Committee is dedicated to provide learning opportunities in both traditional and non-traditional environments within Ӱɴýs diverse community. The Philosophy Statement reads: 1). Distance Education courses are not an easy alternative to traditional course offerings at Ӱɴý. Course requirements for online learning are equivalent to those offered in traditional sections college wide. Students enrolled in distance education classes should be highly motivated, organized and have the technical and time management skills to complete the coursework successfully and independently. 2). The demand for online classes is increasing due to students work schedules, family responsibilities, transportation and economic challenges. Many online students report that they are unable to attend face to face classes because of their personal challenges i.e. disabilities, chronic illnesses, physical limitation, and /or their own preferences i.e. stay at home parents, cost and distances to a campus and to other 4-year institutions. 3). Ӱɴý faculty bears the responsibility for the highest quality of online instructional design and teaching resulting in successful student learning experiences. The role of the faculty member is as a designer, facilitator, and coach reinforcing teaching and learning in the online student centered course. Successful implementation of these roles will lead to successful student outcomes, retention and persistence in online courses. The Specific Goals and Priorities Committee Charge for Spring 2006 are: Complete the reorganization from the Online Learning Committee (OLC) to the Distance Education Committee. Request that SGC accept and authorize the Distance Ed Committee as the representative body for coordinating efforts for distance education on Ӱɴýs campus. The recommended membership: 5 faculty members (1 student services) appointed by the Faculty Senate; 3 classified members (1 student services) confirmed through the Classified Senate; 2 students confirmed through the Associated Students, and 3 managers. Establish the Distance Ed curriculum review sub-committee made up of one general member of the Curriculum Committee, one Distance Ed Committee member, and one manager to advise and recommend online course curricula prior to Curriculum Committee presentation, replacing the current sub-committee of 3 members of the OLC. Recommend a sub-committee structure within the Distance Education Committee to address the various concerns: faculty development, technology, research, and student services. Development of best practice guidelines and policies for all departments, including student services and accessibility issues. Improve information and implement for current and prospective students in the following areas: website, course information, online tutoring and online counseling. Begin discussing at the college and district level the current course management system, online evaluation staffing, research and budget concerns. Continue and augment staff development leading to a training certificate for online instructors. Develop an effective and efficient college wide communication relating to online issues. Additional topics and elements in the planning matrix were discussed at the retreat and will be included in future discussions for implementation for Fall 2006. The Distance Ed Committee plans to meet 1st and 3rd Mondays of each month. Sub-committee meetings will be also scheduled. DW SLO and Assessment conference- Helen is putting this together. The TLP from Ӱɴý will be the representatives to this conference. Senate Unit Plan update- Holtmann requests input from Senate regarding goals for the next semester. Please be ready to discuss on the first meeting in January. AP Policies at department level- Senate suggested that a calendar be put out to the Department Chairs to show the deadlines for the AP changes. IV. Minutes Approved 11-28-05 minutes were not approved due to not having a quorum. V. Agenda Approved Agenda was not approved due to not having a quorum. VI. Agenda Items Monday Meeting Calendar: A proposed Monday Meeting Calendar made up by SGC was shown to Senate for review. Some Senate members would like to see if some of the meetings for SLO and TLP could be on other days besides Monday afternoons so they can attend those meetings. Compensation for Curriculum Development: The draft for The Compensation Guidelines read: Updating of Existing Courses will be considered to be a responsibility of the full-time faculty in the program. Typically, no additional compensation will be provided for updating existing courses. Variable Flex credit will be allowed for updating existing courses. In the rare situation in which fulltime faculty cannot fulfill the contractual obligation to revise and develop curriculum, part-time faculty may be compensated for curriculum development. The level of compensation will be dependent upon the extent of revisions anticipated and will be recommended by the dean. Typically, the compensation will be approximately 6 hours at the faculty non-instructional rate. The Development of a New Course Within an Existing Program will be considered to be a responsibility of the full-time faculty in the program. Typically, no additional compensation will be provided for developing a new course. Variable Flex credit will be allowed for developing a new course. Compensation may be provided for Development of New Programs or for a Sequence of Courses Within a New Discipline or Specialty Area. The level of compensation will depend upon the breadth and complexity of the new program or specialty and will be recommended by the dean. Typically, the compensation will be approximately 10 hours per unique course in the program/specialty. Senate reviewed and decided that the approximately 6 hour and the approximately 10 hours wording needed to be removed. Senate voted to accept the changes to the Compensation for Curriculum Development Guidelines. Lewis moved, Nash 2nd (12,0,0) DW Budget Development Calendar: A proposed Budget Development Calendar was passed out for review. The following calendar adheres to the guidelines for preparation of the annual budget as set forth in the California Code of Regulations. Among other inclusions, the Code requires adoption of the Districts tentative budget by July 1, and adoption of a fiscal budget by September 15. In addition, the Code requires availability of the budget to the public for review with notification of such in a newspaper of general circulation in the district of the public hearing on the budget prior to adoption. Because this calendar includes changes from the previous years process, mutual agreement with the Academic Senate required by Title 5 will occur in November and December 2005. The Chancellor said she wanted to make the policy more specific. The Chancellor wanted to insert and define the responsibilities of each Committee. When the Academic Senate presidents saw this we said we wanted to expand that rule and make this a general calendar. The most important change occurs during December/January stating that DGC recommends Budget Values and Parameters Statement to Chancellor and in January FSCC and Chancellor reach a mutual agreement on Budget Values and Parameters Statement. Senate reviewed the recommended Budget Development Calendar and voted to forward to FSCC for approval. Norris moved, Lewis 2nd (12,0,0). President Holtmann asked for suggestions on Budget Values and Parameters. Senate felt that the UF needed to have input regarding Budget Values and Parameters and feels that additional discussion is required on the next AS meeting. ACCJC Report: Student Services: Henry spoke to Senate regarding the Midterm Accreditation Report- Progress Report. This report discusses the plans Ӱɴý has to enhance effectiveness of Student Services through improved coordination amount the units and expanded outreach efforts. In 1996, KH Consultation Group completed an organizational review of the management structure at Ӱɴý. In its final report, KH observed: The College does not appear to have established student services as an institutional priority to meet student needsStudent Services requires an integrated organizational structure that is understood and supported throughout the College. The report also noted that while some functions in student services reported to a Dean, the Director of Admissions and Records reported directly to the College President. The management structure offered the advantages of a flat organizational hierarchy, yet led to services silos that did not overlap and dispersed responsibility for student services across four area deans. The result was that while a wide array of services, were offered to students, they were not well integrated. The KH study concluded that, unlike other community college environments, the College lacks a formal structure that nurtures an intense commitment to and championing of community based student needs. In response to the KH study, the College President reorganized the management team and two lead student services positions were created: Director of Enrollment Management and Director of Instructional Support, reporting to a newly-created position of Vice President of Academic and Student Services. As a result, student services at Ӱɴý achieved a somewhat higher profile, but there were still issues of coordination among the various services and with instructional programs. For example, Admissions and Records and Financial Aid were shifted to business services and were not directly connected to other areas of student services. A second reorganization occurred in 2002 that created the Senior Dean of Student Services position. The Institutional Self-Study for the Reaffirmation of Accreditation (Spring 2002) acknowledged this re-organization and described an expected outcome of the new structure: From an organizational standpoint, the student services unit is in a state of flux. One of the anticipated outcomes of hiring a Dean of Student Services is the expectation for a more integrated approach and a move away from the individual department focusThe new position will bring more concentrated attention to the development of and advocacy for student services as a unified program. In August 2002, the Senior Dean of Services was hired, thus affirming the Colleges commitment to overcoming a history of fragmentation and developing an integrated model of student services. The rest of the report discusses the progress since Fall 2002, the next steps and the Expanded Outreach Efforts. Senate feels that coordination between departments is needed such as: the Admissions, Counseling, and Transfer departments. Enrollment Management: Senate feels that the Enrollment Management Committee needs to meet on a regular basis and update Senate regularly. Some Senate feel that management needs to take more action to get enrollment issues resolved. Appointment to Committees: Jeff Mitchell and Francis Moy to Sabbatical Leave and Mark Lewis to the Evaluation of SGC Committee. We have 2 candidates for the Vice Chancellor hiring Committee that still need to be evaluated. VII. Possible Next agenda items for January 23 Online Education Enrollment Management DW Vocational Review Budget Calendar $PWX ' !!5"H"###$$%%%%&&'''H(#*%*/*0*//0T2B3559 ;0;<<==>>>>?ݽݶݽخخخݦhF5>*\hF6\] hF6]hF56\] hF5\ hF>* hFH* hF\hF hF5hFCJaJ hF5>*hF5>*CJ aJ 7P  ' h (AyP & F & F & F?P) M!!!4"5"H"}"~""#0*0<=>>>>>>>??? & F & F & F,1h/ =!"#$% @@@ NormalCJ_HaJmH sH tH :@: Heading 1$@&5>*DAD Default Paragraph FontVi@V  Table Normal :V 44 la (k@(No List 7HP'h(AyP)M45H}~0"(45666666677 70000000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0  0  0 000005050 0~ 0~ 0~ 0~ 0~ 0~000000000P'h(AyP)M45H}~0"(45666666677 70H000000 0 0 0 0 0ي0ي0ي0ي0ي0ي0ي0ي0ي0ي0ي0ي0ي0ي0ي0ي0ي0ي0ي0ي0ي0ي0ي0ي0ي0ي0ي0ي0ي0ي0ي0ي0ي0ي0ي0ي0ي0ي0ي0ي0ي0ي0? 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