ࡱ>  y6bjbj 4fhhy.L9tɂtlnnnnnn=߇n###n#l#lly8d9v|HX0ɂL|88 L6 ,6nnɂ#### : ACADEMIC SENATE MEETING SUMMARY 8/25/08 Room 222 3:00-5:00 p.m. Present: Michael Norris, Clint Ryan, Alex Sample, Brad Nash, Estelle Davi, Erich Holtmann, Andy Ochoa, Ginny Richards, Scott Cabral, Christina Goff, Brendan Brown, Lydia Macy, Bill Fracisco, Cindy McGrath, Pam Castro, Judy Bank, Mark Lewis, Pam Perfumo Guests: Jeanne Bonner, Jeanine Stein Topic/ActivitySummary/Actions Taken1Call to Order2Public CommentMichael Norris thanks all the Senators, faculty and other staff for all of their hard work and opening up their classrooms to a larger group of students this year. The Ӱɴý Pittsburg campus has an 18% growth and the Brentwood campus has a 30% growth this year (compared to this time last year).3Senate Announcements & ReportsAnnouncements Scott Cabral reported that the GE Retreat went very well. It was met with cooperation and enthusiasm. There were no complaints regarding SLOs and all in all everything went very well. SGC (Shared Governance Committee) The SGC meets Wednesday and on the agenda is to look at Ӱɴýs Mission & Vision Statement. Michael is unsure of when the deadline for changes will be but will find out more at the meeting. It is the consensus of the Senate to send it out to all faculty for feedback on any changes. There is an idea to postpone this until later in the semester due to its importance and the fact that it is the beginning of the semester and a lot of faculty have to focus on their classes. Michael will find out on Wednesday if it possible to postpone this item. Distance Education Committee Brad Nash reports that the D.E. met today and has finalized documents of Policy & Procedure, the Best Practice Manual and the Blackboard Manual and will be forwarding these to SGC. He also reports that someone from D.E. should be contacting Michael Norris with regards to who exactly is/will be appointed by the D.E. Committee to represent the Senate and faculty on the Committee. At the next meeting D.E. will be selecting a new chair for the Committee. DGC (District Governance Committee)-has not met GE (General Education Committee)-has not met FSCC (Faculty Senate Coordinating Council)-has not met CC (Curriculum Committee)-has not met4,5Approval of previous minutes Agenda reading and approvalMinutes approved with no corrections (15-0-0) Agenda approved with no corrections (15-0-0)6Senate Appointments Curriculum Committee, Sabbatical LeaveCurriculum Committee Appointments Betty Pearman has stepped down from her appointment. Theo Adkins is appointed as the Business/Computer Science representative on the C.C. (15-0-0) Richard Tan (Library) has resigned as of 6/30/08. Christina Goff is appointed as the new C.C. Library rep. (15-0-0) Sabbatical Leave Committee Appointments Frances Moy would like to remain on the Committee. The following 6 people would like to be considered for the 1 position that became open when Jeff Mitchell was awarded a sabbatical: Betty Pearman (Accounting), Akilah Moore (Math), Michael Zilber (Music), Marie Karp (Counseling), Gabriela Boehm. (English/ESL) and Dennis Gravert (Chemistry). The criteria on how Committee members select who gets a sabbatical is very vague so some members would like to hear a statement from the candidates for an informed vote. The Committee guidelines and criteria will be passed out to the candidates before the next Senate meeting. The candidates can then choose to respond with a statement of candidacy to the Senate. The Senate will be given the Committee guidelines and criteria at the next meeting along with the candidates statements. The Senate will decide who the representative to be appointed will be at the next meeting on 9/8/08. 7Senate Survey (see handout)Survey Handout-Feedback & Suggestions for Revision One suggestion for revision was to add to question #1 If you currently do not have a Senate representative would you be interested in being a Senate representative? Another suggestion is distribute a handout before the survey is given detailing the Senate representatives and their respective departments so faculty is given a chance to be aware of whom their representative is. The survey with the above revisions is approved. (15-0-0)8Curriculum Committee Quorum ChangeCurriculum Committee Quorum Minimum Change Janice is very concerned about not getting a quorum on the Curriculum Committee and would like to have the quorum denominator number changed to the number of filled positions they have. Janice has stated that she has attempted recruiting many faculty to join and/or attend the Committee meetings in order to get a quorum and has met with little success. The major concern is that the C.C. will not have a quorum on a day that the C.C. has a large number of COORs on their agenda. There is some speculation as to the reasons behind low attendance at these meetings- 1.) The meeting time is Wednesday at 1 p.m. which can be hard for most faculty to attend due to classes in session and office/lab hours. 2.) There is no motivation for all the hard work that goes into being on the Committee (i.e. large amounts of reading). Michael Norris has stated that he will write a letter to faculty listing the reasons of why Curriculum Committee work is so important, what exactly the C.C. does and why it is so crucial to overall health of the campus. Even though the work is hard maybe it is necessary to find some way(s) to motivate people to participate. One idea for resolution is to try to get extra or alternate representatives to come in and help with the large amounts of reading or to assign departments different deadlines so as to spread out the amount of work. Some feel that the problem is more of a systemic issue and should be handled in a different fashion such as, a survey of Committee members to see why they dont attend meetings. A motion is moved (by Erich Holtmann) and seconded (by Brad Nash) to change the Curriculum Committee quorum denominator number to the number of filled positions on the Committee. - In favor: Scott Cabral and Pam Perfumo (2) - Opposed: Erich Holtmann, Andy Ochoa, Judy Banks, Brad Nash, Christina Goff, Lydia Macy, Estelle Davi, Phil Gottlieb and Alex Sample (9) - Abstained: Bill Fracisco, Cindy McGrath, Pam Castro and Mark Lewis (4) The motion to change the C.C. quorum number is rejected. (2-9-4) 9COORSSenate Plan for Updating Out-of-Date Course OutlinesIdeas & Suggestions for a Plan Eileen Valenzuela will forward a list officially listing COORS that are current, not current and including dates. There has been a lot of confusion as to which COORS need to be updated and which ones do not. The electronic system to help with the COORS is still in the process of being implemented. One proposition is that we put this on the agenda for the next meeting as an Action item along with passing a resolution onto Management detailing the current ratio of Ӱɴý F/T to P/T faculty, the current State ratio of F/T to P/T faculty (75/25) and whereas we have blank amount of Course Outlines severely out-of-date therefore, the Academic Senate urges Management with swift haste to hire more F/T faculty. There are some Senators who agree with this proposition. Some departments have no F/T faculty period or no F/T faculty with any expertise. One idea for resolution is to make compensation available to P/T faculty who can/will help with COORS. Faculty does get variable flex if they meet with a Curriculum Coach after 4 p.m. Another suggestion was to have a Course Outline Week which will be strictly reserved for Course Outlines writing. There is a need with Management to list this as a top priority with them. Due to the various departments and their unique needs it is suggested that Department Chairs meet with their faculty and develop department specific plans for resolving the COORS issues. Michael states that he will take all this information and suggestions to Janice Townsend and Richard Livingston for the next time they meet regarding COORS. 10Block SchedulingComparison of Fall & Spring Semester M-W-F classes vs. T-TH classes Two things that the Senate is looking at in this comparison are the success rates of students in MWF classes vs. students in TTH classes and the general enrollment values. Statistically speaking there was not a significant difference in the rates or values. For the most part the success rates and the enrollment values went up in the TTH classes but not significantly enough to matter. The Senate was also looking at Department Chairs coming up with a mock block schedule during this Fall semester. Need to have a model available at the next meeting of the 3 hour one-day/night a week class vs. the Friday class. 11Staff Code of Conduct - Jeanine Stein District Ethics CommitteeHistory & Information (See Handouts) At the July DGC meeting this subject suddenly came up and there was the 1st reading of the Staff Code Of Conduct & Code of Ethics. The 2nd reading is scheduled for the 8/26/08 DGC meeting and will be discussed at that time as well. The document did go to the Board for the 1st reading by mistake. The Code of Conduct and Code of Ethics appear to be on a fast-track for the district. Jeanine Stein, Ӱɴý faculty rep on the District Ethics Committee gave a report of her committee experience. Helen called the 1st meeting and left the impression to the committee members that the process of getting this done would take awhile. Jeanine did state that she was uncomfortable writing a Staff Code of Ethics & Conduct without the Facultys input. She suggested that they should put it back to the Union, Classified Union and Managers and have them write their Code of Ethics then, bring it altogether synthesize it and see what we come up with. That suggestion was not followed. Jeanines assignment from the District Ethics Committee was to write the General Principles of the Code of Conduct. After she reviewed various colleges ethics codes she came up with several pages for her assignment but it has now been reduced to several lines. Jeanine was under the impression that the Committee would be devising an entire Ethics Handbook but it has been turned into a New Human Resources Procedure. The document that has been generated does not have Draft written/typed anywhere on it which leads all those who see it to believe it is the Final Copy. No one at the District Office has suggested that this is a draft indicating to all that this is a Final Draft. Jeanine feels that this is not a complete document and should be rejected. It is not detailed or specific enough and needs input from the Faculty and Union. There are 2 items up for vote by the Governing Board. One item is the Code of Ethics (#13) which is a District-Wide broad Board Policy that is vague and general. The specifics come into place as a Human Resources Procedure Code of Conduct (#14). The Senate feels that either both should be approved or both should be rejected but it would be ill-advised to approve one and not the other. It is noted that this is the first time that someone from the Committee has come to report and meet with the Senate regarding this matter. The consensus of the Senate agrees that both policies are meaningless and vague and it needs to be taken to Faculty and/or Union for more input. The decision from the Senate is for DGC reps Erich and Michael to take this back to the DGC and tell them that we are tabling this until Faculty can review the document(s) and have time to forward the issue more widely to faculty. 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