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ACADEMIC SENATE MEETING SUMMARY
11/16/09 Room 222 3:00-5:00 p.m.
Present:
Christina Goff, Michael Norris, Ginny Richards, Clint Ryan, Bill Fracisco, Mark Lewis, Alex Sample, Brendan Brown, Robin Aliotti, Pam Perfumo, Cindy McGrath, Cathy McCaughey, Mara Landers, Nancy Bachmann, Colleen Ralston, Andy Ochoa, John Henry, Lydia Macy, Estelle Davi, Judy Bank, Lois Yamakoshi, Janice Townsend, Laurie Huffman
Topic/ActivitySummary/Actions Taken1Call to Order2Public CommentNone3Senate Announcements & ReportsAnnouncements
The Umoja program is having their 2nd Annual Thanksgiving Drive and they have more free dinners than those requesting dinners. You contact Akilah Moore at HYPERLINK "mailto:amoore@losmedanos.edu" amoore@losmedanos.edu or stop by her office in the Math Building.
There will be many less New Student Orientations this winter (5 instead of 30-40 during fall/summer). There may be more students on campus who have questions, please refer these students to the online orientations.
Shared Governance Council (SGC)
COOR packets will be coming out to faculty who have not yet completed their COOR. It is possible that if you have not completed your COOR by January 29th for a particular course that course may not be scheduled for Fall 2010. If you are planning not to offer the course in the immediate future, you still have the option of de-activating the course.
Student behavior & hostile work environments. A task force is starting to address classroom management issues in one particular campus area. A Flex workshop is planned regarding classroom behavior management. Suggestion: post the Student Code of Conduct around campus such as in the Tutoring Area.
There was a lot of discussion on various committees on their status, charges for next year and where they should be housed. There was no definitive answer just discussion.
District Governance Council (DGC)
Planning Model. Some of the items we would like to see incorporated are flexibility, simplicity, ease of use, and shared governance participation. FTEs will be a huge factor in terms of how many dollars we get across the board. Michael stated that he will have more information after the next DGC meeting.
Consultation Committee
We worked on Standards of Scholarship and the electronic version can be e-mailed if you are interested in reading it and please provide feedback via e-mail. The Standards of Scholarship are primarily Title V changes and how to incorporate it into our Curriculum and Instruction Procedures for Course Repetition.
Curriculum Committee
Janice is meeting with all campus Departments to create a grid outlining the repeatability guidelines and aligning the repeatability guidelines with the major prep requirements for transfer courses at the universities. Due to apportionment formula the college will only receive funds if the student takes the course within the repeatability guidelines. 4,5Approval of previous minutes
Agenda reading and approvalMinutes approved with no corrections: (17-0-0)
Agenda approved with three corrections: Item #7 was moved up on the agenda due to time constraints. Under item #6, third line Shanon Sharon Wellbrook. (17-0-0)6AppointmentsSustainability Committee
We have 3 interested faculty: Preeti Batra, Lucy Snow and John W. Henry. Preeti Batra, Lucy Snow and John W. Henry have all been approved to be appointed to the Sustainability Committee. (17-0-0)
Local Enrollment Management Committee
Juanita Alexander. Juanita Alexander is approved to be appointed to the Local Enrollment Management Committee. (17-0-0)
District Enrollment Management Committee
Juanita Alexander would also like to be on the District Enrollment Management Committee.
Juanita Alexander is approved to be appointed to the District Enrollment Management Committee. (17-0-0)
Elections
Nominations for anyone in the Senate who is interested in running for Ӱɴý Academic Senate Vice President, are due this evening. Clint Ryan has stated that he will be running again. 7Textbook Advisory Committee Bob Estrada, Heather
(See handout)Review of Handout & Discussion
Textbook Advisory Committee is composed of faculty, students, classified, staff and managers with the primary goal to keep textbooks as affordable for students as possible. As a result of previous textbook summits held by the Chancellors Office, a recommendation to the Board of Governors establishing textbook adoption guidelines at every college would be the single most effective short term strategy of reducing textbook costs to students.
One of the top ways to reduce costs and adhere to the Textbook Adoption Guidelines is to turn in textbook requisitions in by the deadline (March & October 15)
The Committee is also looking into a Textbook Rental Program. In order to make this program feasible, instructors would need to consider multi-year adoptions. For more information, come to the spring 2010 flex from the textbook advisory committee.
Question: if there is any room to change the mark-up margin and the buy-back margin. The reply was the margin is pretty standard according to institutional guidelines. If the buy-back margin was raised to pay students more for their books then the resale rate of those used books would also go up so in turn the students will pay more for their used books.
Suggestion: start marketing that profits from the Bookstore go to Student Government and thus to the students.
Suggestion: when ordering a new text, work with their Publisher Representatives and ask them for the retail price and not the net price before ordering the textbook. The Bookstore has no room to negotiate for a better price when the requisitions get to them so, it is asked that instructors try to negotiate a better price with their representatives when selecting their textbooks.
The Committee would like the Senate to read, review and be open to the suggestions in the handout. They are looking for the Senate to endorse the Ӱɴý Textbook Adoption Guidelines Handout. If there are any questions, please e-mail Bob Estrada with them. Michael stated that he will e-mail the handout to everyone and this item will be placed on the next agenda for a vote.8Distance Education location amongst college governance
Laurie Huffman
(see Handouts)Review of Study of Student Performance of Online Courses at Ӱɴý
The first handout is the Student Performance in Online Courses at Ӱɴý. Retention in online only classes and hybrid courses were assessed. According to the study, students prefer to have some face-to-face contact but have some online as well.
The student profile outcomes show that there are a greater number of students that enroll in online courses under the age of 24. Also, more female, Latino or White students enroll in online courses. The highest enrollment in an online course was found to be Computer Science.
One finding of the study is 93% of the students taking online courses live in the Ӱɴý Service Area. This shows that we need more marketing for Distance Education.
Review and Discussion of the Ӱɴý Distance Education Strategic Plan 2009
The Distance Education Committee will be asking for funding for additional training for those who would like to design courses that are not available now but would work for the Associates Degree program so that we may package it and market it in the future to students outside the Ӱɴý service area.
The Distance Education Strategic Plan Goals are:
#1 Educational Offerings and Delivery
#2 Student Services
#3 Faculty Training and Support
#4 Communication, Collaboration, and Dissemination
The D.E. Committee would like a vote of confidence from the Academic Senate by the December meeting so that they may move forward with it for SGC approval in January 2010.
Michael Norris will also send out the document via e-mail to everyone. If faculty has any questions or suggested changes to the D.E. Strategic Plan you may send those via e-mail to Laurie Huffman or Tawny Beal.
D.E. Committee Location Amongst College Governance
The Distance Education Committee is currently a sub-committee of SGC, the question has come up that it is not a governance committee and a large portion of it is done by faculty but not all of it. Question if the D.E. Committee should be moved amongst college governance structure, and if so where? The D.E. Committee would not like to be moved until after the approval of their Strategic Plan.9Curriculum Committee Non Curriculum Committee members serving on Content Review
Janice TownsendHistory & Discussion
Content Review is comprised of 3-4 people who, in the past, have also served on the Curriculum Committee. At the present moment there are no Curriculum Committee members who want to serve on Content Review. The Curriculum Committee is now looking for members outside of their committee who can serve on Content Review. Content Review, reviews all Course Outline of Records (COORS) before the Curriculum Committee receives them. Content Review looks at the COOR to assure that it reads correctly, all the pieces to the COOR are there and basically make sure the COOR is technically complete before it goes to the Curriculum Committee.
One viewpoint is that Content Review is too detailed in their reviews of the COORs. Another viewpoint is that Content Review is giving recommendations or suggestions and not judgments or requirements.
There is a need to fill the vacancies on Content Review due to the drive to complete Accreditation requirements by the deadline.
Motion moved, seconded and passed to approve for a period of one year that non-Curriculum Committee members may serve on Content Review, at the end of the one year period the Academic Senate will re-evaluate. (10-4-2) Abstentions: Estelle Davi and Brendan Brown10TLP Leadership & Location amongst college governance
(See handouts)History & Update
2 Handouts: Draft of the Teaching and Learning Project Coordinator Job Description handout from Nancy Ybarra and Employment Opportunity Job Announcement for an Instructional Assessment Specialist from Crafton Hills College. The individual hired at Crafton Hills College was hired as the equivalent of a TLP Coordinator, Full-Time Tenure Track with no teaching load.
Michael Norris stated that he will send out an e-mail to all faculty tomorrow regarding the State Senate Plenary Session.
A suggestion was brought up needing clarification on The Draft TLP Coordinator Job Description in the first paragraph third to fourth line whereas it states (Is there a possibility of creating an Education Dept. at Ӱɴý. Michael Norris clarified this by stating originally Nancy Ybarra had thought that the TLP Coordinator would teach a class. It has since been decided that if this draft is sent out to delete that portion of the job description.
Michael stated that the idea is for everyone to get a chance to view the job description and an idea of what the job entails and then to take it to their Senate representatives for a full discussion. The hope is to have this item ready for a vote by the November 30th meeting. Michael also stated that he will e-mail everyone the discussions that took place with Peter Garcia regarding the TLP Coordinator Position as well as the location for the TLP Committee. This item will continue at the next Senate meeting.12Timeline for submitting proposals for awards/recognition (Stanback-Stroud, Hayward Awards)Update
The Stanback-Stroud Diversity Award is due February 2nd. It is due one week after our first Academic Senate meeting next semester. The vote for the Academic Senate to move forward nomination for the Stanback-Stroud Award is at the January 18, 2010 Academic Senate Meeting. The consensus of Senate members present is to have the nominees packets and/or emails on or before January 11, 2010 for review, to vote on at the January 18th Senate meeting.
The vote for the nominee(s) for the Hayward Award is scheduled for November 30th. Clint Ryan stated he has sent out emails to faculty regarding deadlines and nomination statements. The deadline for nominees to submit statements and CV is November 23rd. The Senate members will receive the nominees statements and CVs for review prior to the senate meeting, and the vote will be done at the November 30th Senate meeting. Please inform your departments of these deadlines.13Adjournment
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