ࡱ> {}z_ -bjbj 7bbb%+80DtYzY|Y|Y|Y|Y|Y|Y$[^nYYYzYzYlQ W jS:fYY0YS_E_tWW&_WYYY_ :  Ӱɴý Minutes of the Academic Senate Date: Monday, October 15, 2012 Time: 3:00 p.m. 5:00 p.m. Location: L109 Members Present: Theodora Adkins , Estelle Davi (3:13), Louie Giambattista, Erich Holtmann, Mark Lewis, Lydia Macy, Joe Meyer, Akilah Moore, Cindy McGrath (3:17), Christine Park, Sophia Ramirez, Ginny Richards, Alex Sample(3:13), Alex Sterling, Rebecca Talley and Janice Townsend. Members Absent: Lori Biles, Scott Cabral (excused) and Dave Zimny Guests: Peter Costanza, Nick Garcia and Ervin Tregaros Item Topic 1. Call to Order (A. Moore): The meeting was called to order at: 3:08 p.m.  2. Public Comment (A. Moore): Jamila Stewart: The next Senate meeting will be in CC3-361 due to the Transfer Programs & Services using L109 for Transfer Day/College Night. Akilah Moore: The College Assembly on Accreditation will be on Monday, October 29th during the first hour of the Senate meeting (3pm-4pm). The location will be determined at a later date. 3. Senate Announcements and Reports (A. Moore): Budget Questions (A. Moore): The budget questions that were sent to Jonah Nicholas at the District office were answered: Board policy 5033 states a 10% total not on top of the specified 5%. The 10% is calculated against expenses, so if the District had $100 million in budgeted expenses, the Board reserve would be $10 million. The question regarding whether the District would release the 2% if Ӱɴý used its reserves and holding on to the other 8% is based on the Boards direction; they are comfortable releasing the 2%. An 8% reserve is not unusual and represents less than one month of our expenses. Furloughs (How much was saved by cutting classes?): Jonah said that it was difficult to quantify how much was saved by cutting classes. Ӱɴý served 850 FTES over its funded base and it depends on what were measuring against. The management concessions in fiscal year 2011-12 amounted to about $147k carry-over funds and allocations for various professional development programs. The Senate was advised to forward any other budget questions or requests to invite District personnel to a meeting to Akilah Moore. Email Migration: Mike Becker said that he heard there were some issues but hasnt heard any details. He will ask DVC and the District if they have any details in order to prepare for the Ӱɴý email migration. Ӱɴý will start in areas where everyone is in there office on a daily basis (e.g. some of the Student Services areas) before migrating to learn things from those areas. Skip to Item #7 (no quorum).  4. Approval of Previous Minutes (A. Moore): Motion to approve the minutes with corrections (J. Townsend); Second (A. Sample) Vote: 15 0 0. The minutes were approved. 5. Agenda Reading and Approval (A. Moore): Move item #12 to #10. Motion to approve the agenda (J. Meyer); Second (L. Macy) Vote: 15 0 0. The agenda was approved.AGENDA ITEMS ------------------------------------------------------------------------------------------------------------------------------------------------ 6. Appointments (V. Richards): PDAC : Nancy Ybarra is rotating off the committee and Michael Yeong is interested in volunteering. Michael Yeong was approved to be the PDAC faculty representative. Matriculation: There were two adjunct volunteers Patricia Tirado (History) and Gabrielle Boehme (ESL). The Matriculation committee is fine with the adjunct members serving as representatives. Patricia was chosen to be the faculty rep for the Matriculation Committee and Gabrielle Boehme would be welcome to participate in the committee.7.Update from our VP: Repeatability, Student Success Act of 2012 (K. Horan): Kevin Horan was asked to report on the Student Success Act and indicated that there wasnt a whole lot of specific information. The Chancellors office had just had an implementation webinar on the restructuring of Matriculation, which is a refocusing of the money that the State had set aside for Matriculation. Starting in Fall of 2013 the State expects the colleges to begin implementation of the 8 parts of the Student Success Act. Basically there are eight parts with 22 recommendations that have to be implemented, many of which the District has started to do (enrollment priorities, incentivizing students with higher enrollment priority). With the reprioritization of the Matriculation Act funding, theyre going to redistribute the funds to colleges in the new manner beginning July 1, 2015. Colleges funding will be based on the progress made from 2012-2013 & 2013-2014. Questions/Comments: The Academic Senate recently conducted a survey and some of the most common questions were around matriculation, counseling and assessment. The faculty was asking the Senate about this information and for clarification and a lot of it is going to be changing soon. Priority Registration has changed; for example, students with 100 or more units will not be given priority. It was suggested that the changes be housed in a central location other than via campus email (e.g. website). Once a central location is created, it should update faculty as to what is changing and when the changes would occur. Erich volunteered to help with a communication model and Kevin agreed to work with interested faculty on creating the model. Kevin also agreed to do an informational session/college assembly on the changes brought on by the Student Success Act and will come back to the Senate to do an overview. A senator suggested an organizational tree or chart that would show the eight different areas of the restructure, who is in charge, what is happening in each area and what improvements need to be made as they relate to the 22 recommendations. One of the big changes thats really reframing all of these new policies that are going to be put forward is that before, matriculation used to be a one-way street which required the institution to have a lot of components (counseling, assessment, support services), now it is requiring students to participate in the services. Other changes as a result of the Student Success Act are: a one-time early registration for students applying for graduation (Ginny will email this to the faculty); repeatability activity classes/group families (four courses within a family) can only be taken one time unless there is documentation from CSU/UCs to allow a class to be repeated. The confusing part of this is connecting it district-wide. Families have to be linked at Ӱɴý, DVC & CCC. The District is working on cross-communication with families. 8.Shared Governance Ground Rules (V. Richards): This item is tabled for the next meeting.  9. AA Degree Finalized (A. Moore): The English Department is currently revising the Eng 100 COOR, would like to make the decision while doing this, and is undecided at the moment. Double-counting: The GE Committee strongly believes that GE coursework should NOT be allowed to double-count with the major. Double-counting in a small 18-unit GE package would seriously reduce breadth for some students, and breadth is one of the fundamental purposes of a GE requirement. The argument for no double counting is due to the reduction of breadth in the GE program. Motion to call for a vote (E. Holtmann); Second (M. Lewis); the motion passes. Motion to reject the GE recommendation and allow double-counting (M. Lewis); Second (A. Sample); Vote: 11 1 (A. Sterling) 3 (R. Talley, C. McGrath and J. Townsend). The motion passes The GE committee has started discussing options for (a) assessing the new 18 unit model and (b) how GE assessment will be done in the new 5-year plan. E-portfolios, capstone courses, and other possibilities for GE SLOs assessment have been discussed, but a lot more needs to be done. Faculty input will be solicited at the Nov 5th GE Faculty Event and this will probably be on our agenda for this entire school year. The GE committee recommended that the Senate approve the Diverse Perspectives (Option B) for the last GE Box. The GE Committee recommends Option B (Diverse Perspectives): After communicating with various groups, emails and a survey, there were two common comments: (1) There was a lot of passion for Ethnic Studies; it received the most amount of support in a number of venues including receiving the most votes from the GE survey; and (2) was that people wanted a lot of choices for students. The Senate is voting on the name of the box and the courses that will currently be placed in the box .Faculty can write courses for the box if they choose. Motion to reject the GE recommendation and approve Ethnic and Multicultural Studies as the last box (T. Adkins); Second (A. Sample); Vote: 7 2 (C. McGrath and J. Meyer) 6 (E. Holtmann, G. Richards, C. Park, R. Talley, A. Sterling and M. Lewis). 10. TBA/LBA Catalogue changes (A. Moore): The Senate will discuss the drop policy at the next meeting. 11. ASCCC Resolutions & Programs Discontinuance (V. Richards): Skipped.  12. Senate President Replacement (V. Richards): Starting November 1st Akilah Moore will be the Interim Dean of Liberal Arts & Science. The Senate will need to replace the Senate President. Currently there is one person who has volunteered to serve as the Senate President in the Interim and as a last resort. The Senate will send an email soliciting candidates and conducting an emergency vote.  13.Adjournment (A. 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