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ACADEMIC SENATE MEETING SUMMARY
09/28/09 Room 223 3:00-5:00 p.m.
Present:
Christina Goff, Michael Norris, Ginny Richards, Clint Ryan, Alex Sample, Mark Lewis, Brendan Brown, Robin Aliotti, Cindy McGrath, Scott Cabral, Nancy Bachmann, Cathy McCaughey, Colleen Ralston, Andy Ochoa, John Henry, Lydia Macy, Estelle Davi, Phil Gottlieb, Lois Yamakoshi
Guests: Ursula Velonis
Topic/ActivitySummary/Actions Taken1Call to Order2Public Comment3Senate Announcements & ReportsAnnouncements
The Teacher of the Year nominee Durwynne Hsieh attended the dinner and ceremony.
Shared Governance Council
Peter Garcia talked about the Budget. For 2009-2010, after the undesignated reserve was spent, the District determined Ӱɴýs share of the bill was for $1.73 million. Ӱɴý does have close to $1.4 million saved up. Matriculation (includes Counseling, Research, Assessment Testing) received a 55% cut and Counseling will receive more cuts. DSPS and EOPS were cut 32%. For 2010-2011 will be different because the one-time funding will be gone. SGC is looking at possibly becoming a Budget Committee for Ӱɴý in the near future.
The Planning Committee, IDEA and Distance Education Committee came and gave reports. Overall, SGC was pleased with the D.E. Committees data, reports and achievement of some of the goals that had outlined previously. The Planning Committee and IDEA need to work more on mapping and achieving their goals and remaining focused on accomplishing them.
Michael stated he brought the Senate opposition to the Managements Cabinet reviewing and ranking the RAPs. There will no longer be two phases to the RAPs there will just be one phase. The Departments will get together with their Deans in order to prioritize the RAPs that are submitted from each department.
Faculty Senates Coordinating Council
Most of the meeting was spent discussing the faculty concerns regarding the EEO Plan. The plan is to change the wording of the document and have the faculty give input. We should also try our best to do better in recruitment, advertising, writing flexible and sensible minimum qualifications, etc. After the plan is set, omit all the stops, let it proceed and then later review it for changes.
Suggestion: we should give a report to the State on Ӱɴýs EEO Plan progress along with feedback.
Consultation Committee meets on Thursday. We will be pushing for FSCC Chairs to be paid. The issue regarding how much money the Ӱɴý, CCC and DVC Academic Senates will get was revisited. There will be a push at the next meeting to receive more than $100,000 for all three campuses. While it does appear to be adding more money than before, we have to pay for more expenses (State Senate bill, stipends, etc.) than before. When those additional expenses are subtracted we are actually receiving significantly less money than before.
District Governance Council
Most of the meeting was spent discussing the EEO Plan.
Kindred just started a year long process directed towards looking at how the colleges in the District are budgeted. The goal is for the District Office to be a follow-through whereas, the money comes from the State to the District and then right back out to the colleges. There is a suggestion from the Ӱɴý Senate that the District should also look into how much money is spent at each college for Managers, Faculty, Classified, etc.
Chancellor Helen Benjamin indicated that future Chancellor Chats will be scheduled so more people could attend.
General Education Committee
The GE Seminar was held last Monday on the topic of how to make reading an integral part of your course.
There is still not a unanimous agreement amongst the faculty as to whether they should sacrifice content to remediate things like reading and note-taking.
Discussion about requesting a prerequisite study done for English 100 on GE classes.4,5Approval of previous minutes
Agenda reading and approvalMinutes approved with two corrections: (14-0-0)
Under Senate Announcements and Reports, the bullet under Curriculum Committee the word reactivated should be changed to inactivated.
In item 12 TLP Leadership, first bullet under Update and Information between the second sentence and the third sentence, insert The Academic Senate and the United Faculty Survey disagreed about whether the TLP position should be based on release time or be a new tenure track position.
Agenda approved with no corrections (15-0-0)6AppointmentsDGC Representative
Still looking for a faculty member to commit to representing Ӱɴý faculty at DGC.
Upcoming Elections
The Senate is looking for a interested adjunct faculty for the now vacant Adjunct Liberal Arts Representative position.7Student Grievance Process
(see Handouts)History and Update
Ӱɴý has an existing Grade Grievance Policy. The District Office changed the Grade Appeal Process district-wide. After the District Grade Appeal Process approval, the individual colleges align our college Grade Appeal Process with that of the District Office.
The old Grade Grievance Process was renamed Grade Appeal Process. A grade appeal can only be started after a final grade is given, not during an ongoing class as a complaint.
Previously, Ӱɴýs process was the Student Grade Appeal Committee gave the final decision on the grievance and if the student wanted to appeal that decision they could appeal it to the Governing Board. Now, Step 5 in the Procedure for Grade Appeals it notes the change that the Student Grade Appeal Committee shall submit a written recommendation to the college president (a consensus is preferable, but a 3-2 vote is sufficient for recommendation). Additionally If the committee does find that a mistake, fraud, bad faith or incompetence led to a grading error, the rationale for the decision must be stated in the recommendations to the president and the committee must recommend a replacement grade. The president will review the recommendation, make a decision and inform the student, the faculty member, and the Grade Appeal Committee.
Discussion, Feedback and Suggestions
Suggestion: to put the definitions back in for clarification. Michael stated that he will discuss with Gil and others regarding the definitions however, the District did feel strongly that the definitions should be omitted.
Question: how it is handled if a student wants to appeal their grade on the basis of discrimination? The consensus amongst the Senate is the student would have to go through the discrimination process first and then through the grade appeal process. Michael Norris stated that he would check with Gail Newman about the procedure for this possibility.
Question: what if a student claims that the instructor gave them the grade due to bias (they hate me)? What option, would it fall under according to the grade appeal process? A possible answer to this question is to further inquire with the student as to what makes them (the student) think that you (the instructor) hate them (the student).
Question: what are other districts process for student grade appeals?
Question: what about multiple options for the appealcan more than one option applies, is it okay to check more than one?
Suggestion: change the wording in E.-Step 4 to acknowledge that the two Faculty members on the Student Grade Appeal Committee are there on the Faculty side, the two students are there on the Student side and the one Dean is the impartial member.
Academic Integrity Guidelines Changes
On page two, under Procedures, section II, item #2 needs to be changed because a student cannot appeal a grade on an individual paper or exam. Suggestion: change the sentence in #2 to read Inform the student of the right to appeal the final course grade, in cases of mistake, fraud, bad faith or incompetence
On page two, under Procedures, section II, item #1 the list of possible academic penalties for cheating need to be discussed. It is the consensus among management that cheating is considered a discipline issue and not an academic issue. This does need to be resolved soon as there are several documents on campus that state different things as to what faculty can do if a student is caught cheating.
A legal opinion written by the Chancellors Office says that an instructor should not be allowed to give an F in a course to a student who is caught cheating. Management is also leaning towards this opinion. Suggestion: to inquire as to the opinion of the Districts legal counsel on this issue.
The Senate feels that the option to fail a student from a course for cheating should still be included as an option for the instructor.
Question: what is the legality of fairness and equity if a student is caught cheating before the drop date as opposed to a student caught cheating after the drop date?
Conflict may arise less from cheating on tests or exams and more from plagiarism on papers and reports.8Alternates for SGC RepsDiscussion and Suggestions
Bill Fracisco, Robin Aliotti and Michael Norris are the current SGC representatives. Bill has been ill a lot and may not be able to attend meetings for a significant period of time. The proposition to SGC is to have alternates for representatives who are gone for an extended period of time.
Suggestion: for the Senate to appoint a long term replacement for SGC representatives when needed. In this case the Senate would appoint someone to be a replacement for an SGC representative who is absent for an extended amount of time. Once this individual is appointed SGC will be informed that this person is an appointed replacement should one of the three SGC representatives not be able to fulfill their duties for a period of time.9Enrollment Management Follow-upUpdate and Discussion
The list of section cuts should have been returned back to the Department chairs. Every department should have to experience the pain of cutbacks.
There was some disappointment that the discussions and time in the Senate that was spent regarding Enrollment Management and the input derived from that was not utilized. Michael responded by stating that he believes in this instance it was a timing issue and that is why the input was not used. Michael does feel that the previous input and future input/discussions on Enrollment Management can be used for future cuts.
Michael stated that he will find out if the cuts that were made to classes ending before June 30th on the Summer 2010 schedule were taken into account when the second round of department cuts were issued.
Question: what cuts have been made to classified and what about furloughs to managers?
Question: Could we request a campus-wide discussion regarding Enrollment Management and Budget cut-backs?10TLP Leadership
(see Handout)Handout (Letter) Discussion
The UF E-Board asks that the Ӱɴý Academic Senate reconsider its TLP Coordination proposal to Management. The vote that the Ӱɴý Academic Senate took was a year ago. Within the last year there have been many changes that affect the TLP Leadership (budget, changes in senators, etc.)
It is difficult for the UF to meet with the entire faculty, as a whole, so they primarily use survey monkeys. In the Academic Senate we cannot use survey monkeys for Senate/faculty discussion (Brown Act) but we should discuss it with our constituents and bring forth suggestions, comments and opinions from the constituents at the meetings.
Suggestion: to request a copy of the job description of the TLP Coordinator. Also maybe request a copy from DVC and CCC of their equivalent assessment coordinator position. Question: what was the release time (currently and proposed)? What are the other colleges doing for load/ release time?
Discussion will continue at the next senate meeting (info)11Adjournment
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