ࡱ> _ T4bjbjPP 7y:<\y:<\+_z z 8>|~~ceeeeee$p4222c2c222}P=U|6RR.O0?R&B&\=U=U&&cU322&z > :  Date: Monday, August 24, 2015 Time: 3:00 p.m. 5:00 p.m. Location: L109 Members Present: Silvester Henderson, Janith Norman, Alex Sample, Janice Townsend, Paula Gunder, Estelle Davi, Louie Giambattista, Tue Rust, Mark Lewis, Nick Garcia, Kim Wentworth, Anthony Hailey, Sophia Ramirez, Mindy Capes, Betty Pearman, Laura Subia and Abbey Duldulao (Recorder Secretary) Members Absent: Kyle Chuah, Julie Ashmore, James Noel and Dave Zimny Guests: Kevin Horan, Gary Walker and Jennifer Ma. ItemTopic Action Items: Bolded Texts1.Call to Order (S. Henderson): The meeting was called to order at 3:05p.m. 2.Public Comments and Announcements (S. Henderson): S. Henderson gave a brief welcome back message to everyone in the room. Jennifer Ma (Financial Aid Supervisor) shared with everyone of a New Initiative with Financial Literacy; working with the State Chancellors office for our campus which will be housed in the Student Services section. The website for further information is cashcourse.org with various useful worksheets, quizzes and a lot of articles that teaches students how to manage their money. Financial Aid has administrative access. Email Jennifer Ma if you need assistance to use their resources to be part of their tools in class as assignments. N. Garcia made an announcement that the Drama Department will be taking The Ruin to California Theater in downtown Pittsburg from December 2-6, 2015. N. Garcia is looking to partner with other faculty and schools with programs focusing on music, social issues, electronics, conflicts, gender equality, love and so many others. N. Garcia would love to work with faculty who are interested; email or call N. Garcia. G. Walker made an announcement that he now sits on the Board of Trustees at the District Office and that the Student Governments first day is today; they are up and running. 3.Presidents Opening Comments (S. Henderson): S. Henderson shared that Richard Livingston; Head of the program Nexus will bring our Full Time Faculty sometime this semester to one of the Senate meetings as part of their Nexus obligation. The By Law Committee is scheduled for their first meeting this Wednesday, August 26, 2015 and following Wednesdays from 1:30-3:00 pm in MA-142; to discuss specific issues first and not in direction of evaluating the entire document (more discussion today on item #12). S. Henderson reminded everyone we have started our Equivalency Process discussion and will be continuing it for more clarification. S. Henderson announced J. Norman (Academic Senate Vice President-ASC) will be holding the ASC Presidential election this FALL. J. Norman is in discussion process with IT/InSite Portal to see if the election can be done online. S. Henderson shared the article for reading about Americas College Promise Act of 2015 (article and Bill attached) and he also shared the article about Academic Advising & Planning Platform. Ӱɴý to participate as a pilot pertaining to Ed Plan Initiative with Laura Subia on board. S. Henderson announced the ASCCC State Plenary in Irvine, CA will be in Nov 2015. L. Giambattista encouraged all to attend Area B meeting.3.Presidents Opening Comments (S. Henderson): Educational Presentation 3 SP Plan Carla Rosas cancelled the Educational Presentation; to present later in the semester. 4.Senate Announcements and Reports (S. Henderson): SGC T. Rust stepped down as SGC Liberal Arts Representative; Senate to find replacement. Two voting members (Liberal Arts and CTE) opening needs to be filled. V. Richards is still on board. Tabled for more discussion on September 14th agenda. CC Two members will be voted today. Two three additional are needed to be filled. TLC Had a Leadership meeting. First meeting is on September 15th. Seventeen spots filled out of nineteen. GE Cindy McGrath will cover FALL 2015 as Interim. T. Rust shared the responsibility of GE Rep and asked all for anyone interested who has been with Ӱɴý for more than one year; 2nd year Nexus faculty preferred. The new GE Rep will begin starting SPRING 2016 for three semesters. GE meetings will be twice a month from 1-3pm; Cindy McGrath will be sending the announcement and T. Rust will confirm the schedules. FSCC Did not have an official meeting however coffee meeting occurred to confirmed representations. S. Henderson to serve as Chair for the District starting FALL 2015. The members will look into adjusting the FSCC By Laws; discrepancy of who/additional member of the FSCC. S. Henderson asked everyone in the room if they have recommendations to let him now. First official meeting (all are welcome to attend - Administration or Faculty) will be held on September 7th. Legislative Liaison Report No report. Accreditation Steering Committee Lost one of their members. EEOC No meeting yet. DGC S. Henderson and J. Norman to meet to discuss. Senate Council No meeting yet. 5.Approval of Previous Minutes 5/11/15: Motion to approve previous 5/11/15 minutes Approved (M/S; J. Townsend/N. Garcia) Majority (13 Votes) Abstained K. Wentworth 6.Agenda Reading and Approval: Motion to approve the 5/11/15 agenda with proposed change Approved (M/S; J. Townsend/T. Rust) Unanimous (14 Votes) AGENDA ITEMS ------------------------------------------------------------------------------------------------------------------------------------------------7.Academic Senate Welcome and Introduction (S. Henderson): S. Henderson asked everyone around the room how they spent their summer. All present shared. 8.Academic Senate Annual Goals (J. Norman & S. Henderson): J. Norman initiated the topic and asked everyone to reflect for the next couple of weeks; ideas of ASC goals for 2015-2016 & email them to her. Senators were asked to send list to J. Norman of ideas by Sep 14th and J. Norman will compile all list to present on Sep 28th meeting. 9.Campus Committee Request Appointment Suggested Guideline Approval (P. Gunder & L. Giambattista): S. Henderson explained the committee guidelines; AB1725-Title 5; some items are staunched and some have flexibility. P. Gunder and L. Giambattista explained current process of campus committee guidelines; asking FT first then PT, what is the process, TLC position-does PT qualify, time period based on position and list of positions. Discussions were about list of positions, positions grid, SGC committees, Hiring committees, reassign time positions, grid only shows committee work, consistency of process within committees, determine the approval process, committee structures and its By Laws. Suggestion #1 - To come up with system to communicate to SGC committees of ASC process; submit request, how request should be done and new members of committees will know what to do based on written guidelines from ASC Committee. Suggestion #2 To have Leadership representation to encourage the mandated process. Suggestion #3 To have a description of what it means to serve in each committee; duties, term of service and procedures. Suggestion #4 To create a list of all committees on campus for new hires information and on Academic Senate website. Suggestion #5 To ask all committees to fill out a template (created by ASC) of description and information of their committee. Suggestion #6 To follow Shared Governance (SGC) standards, practices and guidelines to fill positions in all committees for transparency. Suggestion #7 To talk about all submitted suggestions and vote on it one by one as a group. Suggestion #8 To incorporate Title 5 process Section 53203, Item #F The appointment of faculty members to serve on college committees shall be made after consultation with Chief Executive Officer (College President or Vice President) or Designee (Academic Senate President or Vice President). S. Henderson will contact J. Adams for existing committee chart, update the chart and report back to the Senate. Senators to send additional suggestions to P. Gunder and L. Giambattista. Tabled for more discussion on committees first for 9/14/15 meeting.  10.Senate Leadership Update and Confirmation/Representative Area Vacancies Evaluate (J. Norman): Public Safety (ADJUS, Fire, EMS & Nursing) will be represented by Anthony Hailey from FA 2015 SP 2017 J. Norman asked everyone and confirmed Senators representation/term of service. At-large positions were read and confirmed: Liberal Arts & Sciences PT Julie Ashmore FA 2014 SP 2016 Student Services PT - Vacant (formerly filled by Nila Adina) Need FA 2015 SP 2017 Liberal Arts & Sciences FT Estelle Davi Service ends after SP 2016 Career & Technical Education FT Louie Giambattista Service ends after SP 2016 Career & Technical Education PT Janith Norman Service ends after SP 2016 Up for elections are Senate President, Secretary and vacant position at Student Services PT. Secretary position to be discussed in By Law Sub-Committee meetings. By Law Committee to discuss and make recommendations of role and responsibilities of Secretary/Recorder Secretary S. Henderson to email Shalini Lugani for Senate Representative for Social Sciences. 11.Curriculum Committee Senate Confirmation (L. Giambattista): Motion to approve Lois Yamakoshi Non-Departmental/Faculty Group and Pendings Approved (M/S; J. Townsend/T. Rust) Unanimous Motion to approve Penny Wilkin Computer Field and Business Approved (M/S; J. Townsend/T. Rust) Unanimous 12.Academic Senate By Law Revision Update (T. Rust): By Law Committee will be meeting on Wednesday, August 26, 2015 from 1:30 3:00 pm at MA-142. By Law Committee task at hand is not to review the entire position paper. Task at hand are about the election procedure and duties of Senate Council as a whole; who does what and how they are being paid. 13.Course Load Procedure (J. Townsend): J. Townsend explained the Course Load Procedure, Course Outline of Record, Students Writing, Processes, Data Collection, Words being used in advisory meetings, department uses for Course Load Procedures. J. Townsend asked the Senate for some suggestions. Discussions were around Curriculum Committee decision, Union negotiations, composition course, not a Senate purview, lab/lecture procedures, history of assessments, teach content, approval process, load changes, department agreement, more load/same hours, comp class, lecture, lab hours and formulas. S. Henderson made a recommendation for L. Giambattista (Chair of Curriculum Committee), Janice Townsend and the Dean to sit down, talk and have a conversation pertaining validation of concerns in purviews. Motion to approve J. Townsend to get together with Curriculum Committee and Dean to move the process forward. Approved (M/S; M Lewis/A. Hailey) Abstained J. Townsend 14.Student Assessments in Faculty Evaluations Senate Response/Accreditation Mandate (M. Lewis & S. Henderson): Tabled for the next meeting Sep 14, 2015. 15.  Meeting adjourned 5:00 pm.      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