ࡱ> [  Zbjbj 7ΐΐQ+ff84)RxRzRzRzRzRzRzRT]WbzRzRR   xR xR  LQPAt.9^N4dRR0RN(W.WhQQWQh zRzR RWf o:  Ӱɴý Minutes of the Academic Senate Date: Monday, May 14, 2012 Time: 3:00 p.m. 5:00 p.m. Location: L109 Members Present: Theodora Adkins (3:18), Lori Biles, Scott Cabral, Estelle Davi, Jason Dearman (alt), Louie Giambattista, Phil Gottlieb (3:58), Erich Holtmann, Mark Lewis, , Cathy McCaughey, Cindy McGrath(3:40), Christine Park, Ginny Richards (alt), Clint Ryan, Alex Sample, Sara Toruo-Conley, Rebecca Talley, Janice Townsend and Lois Yamakoshi. Members Absent: Bill Fracisco, John Henry, Lydia Macy, Joe Meyer, Akilah Moore and Dave Zimny. Guests: Ken Alexander, Jeanne Bonner, Jancy Rickman, Gil Rodriguez and Alex Sterling, Item Topic 1. Call to Order (C. Ryan): The meeting was called to order at: 3:10 p.m.  2. Public Comment (C. Ryan): Compliment Akilah on her first term as Senate President. 3. Senate Announcements and Reports (C. Ryan): Consultation Report: Board Policy 4014 they incorporated our suggestions to add information about 508 compliance. We are working on simplifying the program discontinuance procedures. Each college has their own. Consultation will give topics to the Ed Planning Committee that will hopefully lead to more relevant, effective discussions around programs. Prereq/Coreq Advisories (Curriculum & Instruction Procedure 4008) states are giving districts the option, so our district is extending the option to us. It is up to each college to allow the option or not. Proposed section waitlist changed to 3 calendar days. A&R reported the student body at all three colleges supported the change and both DVC and CCCs faculty were okay with it. Consultation accepted with the expectation that there will be a survey to measure the digital divide and if it is high, this will be re-visited. Honorary degrees going forward to DGC. FSCCC Report: Teaching academy proposals were selected. Nancy Ybarra will announce the winners. GE Committee (A. Sterling): The GE Committee met on Thursday, May 10th. They wordsmithed the August 13th GE seminar announcement and agenda. The seminar wil be at the community room at the Brentwood Center. They discussed recruiting people to attend. A research subcommittee will prepare information about the benefits to students of connections among GE classes. Ana Gutierrez will join the GE Committee for Fall 2012. GE discussed whether the GE committee supported a revote based on faculty confusion and flaws in the process. They also looked at four questions related to the AA unit reduction: should math be a graduation/competency requirement or a GE requirement, should English be made GE, should major and GE coursework not double-count, what should the last GE box contain? Alex will present at the 5-14-12 Academic Senate meeting. DE Committee (E. Holtmann): DE has concerns that the Interim Strategic Plan didnt go through the Academic Senate and that the DE Committee didnt receive t any feedback or information that it requested. The Plan went to SGC but the Academic Senate didnt have the adequate information or input on the issue. DE submitted their input about the Plan via email but werent satisfied with the response that they received. The Interim Strategic Goals asked for specific percentages of passed or proficiency rates, but DE thinks its more important to measure the proficiency in SLOs. Comment: The Senate chose to cancel their meeting the day that the Interim Strategic Plan was to be discussed to attend and participate in the President Finalists forum. In exchange for cancelling the meeting there were forums that faculty/Senate could go to provide feedback. Recommendation: The Senate should communicate more clearly when cancelling a meeting. Add DE, Interim Strategic Goals (Proficiencies) on the next semesters Senate agenda.  4. Approval of Previous Minutes (A. Moore): Corrections: Change Rebecca Talley from Members Absent to Members Present. Clarify that the load change for Academic Senate President from .75 to .60 will take affect for the incoming Senate President. Change the spelling of Dennis Graver to Dennis Gravert. Motion to approve the minutes with corrections (S. Cabral); Second (C. McCaughey) Vote: 15 0 0. The minutes were approved with corrections. 5. Agenda Reading and Approval (A. Moore): Motion to approve the agenda (J. Townsend); Second (T. Adkins) Vote: 15 0 0. The agenda was approved.AGENDA ITEMS ------------------------------------------------------------------------------------------------------------------------------------------------ 6. Appointments: Including TLP (C. Ryan): Candidates for Part-Time Faculty representative to the TLP: There are 3 candidates (Julie Ashmore, Rebecca Talley and Patricia Tirado). Rebecca Talley received 9 votes, Patricia Tirado received 3 votes and Julie Ashmore received 1 vote. There were 2 abstentions. Rebecca Talley has been appointed by the Senate to be the Part-Time Faculty rep for the TLP. 7. Letter from IDEA (C. Ryan): IDEA rep: The State of CA reached in out of court settlement in 1991 with the Mexican American Legal Defense and Education Fund, which led the state to require statistical validation only because of associations with bias and access issues. Now that we are in this really unique position where the demand for our classes greatly exceeds the supply of classes the state has given us (individual community colleges) the option in each district to make the decision to choose content review or content review and statistical validation. The question is: What has changed since 1991 that has made those biases, equity and access issues disappear and why should we make this change? IDEA is not clear on what the motivation is to make the change at this time, and opposes content review only because it is our belief that the same issues that existed then still exist today. Comment: Each district is supporting the option that each college makes their own decision. Comment: There was a lengthy discussion by the Curriculum Committee on disproportionate impact. As a college it would be better if there were IDEA members represented on more committees to be involved at the beginning of the discussion and as it emerges instead of at the end. There was a lengthy discussion by the Curriculum Committee on disproportionate impact. Recommendation: To have the item of adding IDEA members to the Curriculum Committee be brought to the table by the Academic Senate. Comment: IDEA would like a written response from the Curriculum Committee answering the question: What has changed that what motivate us to change our (faculty) policy? Comment: The Senate has considered this also. What has changed are the regulations from the state and the colleges. Comment: The rationale from the State Academic Senate has a position paper that states that in every other college system in the U.S. prerequisites are placed by content review by faculty, that there is no other college body that does statistical validation, and that the issue is a push towards success by addressing issues of preparedness for certain course and coursework.  8. VP Election (C. Ryan): John Henry is the only person running and he is aware of the reduced load. He could not attend the Senate meeting today and his statement is in the ballot. 9. TBA/LBA Resolution (E. Holtmann): The standing concern from faculty is checking a box that all students in a course have attended labs consistently and have fulfilled the required number of lab hours. The Senate had asked Mojdeh, the chair of the committee that drafted the resolution, to make changes. There were changes made to the document but not specifically pertaining to this particular issue. The response from Mojdeh was that she understands the Senates point that faculty cannot make students attend lab hours and that some students wont attend lab hours, but she still wants faculty to check the box anyways that says all students have attended lab hours. The Senate should issue a letter to all faculty, the union and the managers that students should be informed that lab hours are required for the class, and include the Senates opinion that faculty shouldnt check boxes which they know to be false. A memo/resolution was drafted that recommends that faculty only checks the boxes that are applicable and true. Recommendation to change the Resolved section to include another urging to the District to reconsider the form and the requirement that faculty sign a form which essentially amounts to perjury. Also, we shouldnt communicate to the faculty to not sign because it would be disobeying a District order that could get faculty in trouble. The Senate needs to more strongly and officially recommend to District that they reconsider the form, and to also take the issue up with the Union (UF), maybe in the form of a resolution, that are union leadership look into the issue as well, especially in terms of facultys legal responsibility. Comment: This should be brought to the Unions attention for starters and for clarification since working conditions are being questioned. Before anything gets sent to the faculty, the Senate may want to get a sense of where the Union stands on this issue prior to instructing the faculty to do anything. The resolution should be directed as an Academic Senate resolution to the District to not require faculty to sign something which they know not to be true. If the goal behind this is to get District to change this policy before the beginning of the school year then maybe the word perjury should be used. Motion to approve the resolution, but instead of including that the UF look at the legal responsibilities, the Senate instead sends a copy of the resolution to UF, Ӱɴý President and managers, to the District and DVC and CCC (J. Townsend); Second (E. Holtmann); Vote: 16 0 0. The motion carries.  10. Bylaws & Constitution (V. Richards): The last discussion was regarding the balance of representation on the Senate. Currently there are eight representative groups that represent between 2 4 fulltime faculty; seven representatives that represent between 5 9 fulltime faculty and two that are ten or more. The overall representation seems to be spread out across the groups. The groups that were found as not having a representative are: MESA, AVID, ESL and Drama. Comment: Brentwood representation is reflected in the Bylaws but not the Constitution. Comment: ESL has been combined with the English department, but yet the Senate representation doesnt reflect department changes. There are also Senate representatives that fall into other groups, for example, Eric Sanchez is listed as Art and Journalism which are two different representatives. Recommendation: A subgroup of the Senate comes up with a new redistricting and new assignment during the Fall semester and have the Senate send it to faculty for a vote. Recommendation: To change the requirement of a convocation of the faculty being needed to amend the Constitution to: a faculty vote with a minimum of 50 votes, 35 of which must be full time faculty, with a passing rate of 2/3 of the voting quorum using signed, paper ballots. The Senate will defer this item to the Fall semester to continue the discussion.  11. AA Degree Vote - Faculty Input Regarding Questions About the Ballot (C. Ryan): Discussion on the revote as a result of the vote to change the AA degree to 18 units. The Senate Council sent an email out to all faculty inquiring whether anyone would be likely to change their vote and the results were as follows: one person said no; one person said he or she was somewhat confused; and one person said they would have liked to have voted but didnt think that it was important. There was also commentary from faculty members that expressed that the process was fair and ethical. Sharon Wellbrook believes very strongly that the vote should remain as it is. The Senate Council did not receive any feedback via email that the process was unfair. Comment: If the Senate moves to have another election and the election goes the other way, at what point does an election stand? Discussion: The Senators and guests who expressed that the process was confusing (i.e. envelopes, ballots, what a yes vote or no vote meant, Brentwood not receiving ballots, and within the Senate in regards to whos voice is being represented) support a revote and would like to include a clearer ballot with more of a compromise in the available voting options (i.e. an actual number of units to vote for or a middle ground). The Senator-at-Large expressed that on the side of the departments who want the vote to remain as is and who think a revote would be unethical, there does exist division within the departments amongst individuals. Motion that the Senate does not revote (J. Townsend); Second (T. Adkins) Discussion: There are feelings across the board in terms of the outcome of the vote. From some departments, there was an underlying issue surfaced in regards to the contract issues with load and how it will affect them in terms of collapsing due to unit reduction. Did the vote have integrity? The Accreditation standards which influenced the Senate to conduct a survey states, The institutions governance structures and processes are regularly evaluated to insure their integrity and effectiveness. There are many voices saying that the vote did not have integrity and for that reason it is worth having a revote, otherwise there will be a lot of faculty who will think that the Senate doesnt represent them. The Brentwood center ballots were not a mix up. It seems that more people were upset with outcome and not the process. For those who dont like the outcome, they can bring their proposals forward. The catalog can be changed in the future. As faculty we say that we are preparing our students to critically think. Were in the U.S. where we vote all the time. As faculty we are not modeling what were supposedly teaching people. If there is something confusing we should seek information about it. There were enough resources between the Academic Senate reps, forums and online discussions. If there was a concern, there was plenty of opportunity to get clarification. We are modeling to students that if we dont like a vote because people were complacent and didnt think it would pass, that we would just redo it. We should be concerned about what were modeling to students as informed voters. GE Committee is in favor of a revote. Sharon Wellbrook was not in attendance but adding in her vote, the result was in a slight majority (3 1 1) in favor of a revote. From the perspective of the GE Committee, the committee wished that they had been consulted about whether to have an all faculty vote or about what should have been on the ballot. On process, this is a case where the vote should have required signed ballots. If this is true then the process was flawed. The question of when ballots are signed or not signed is not understood. Anyone who wants to challenge the vote could just file a Brown Act grievance against the Senate. The Business department was really angry that the Senate would even consider a revote when there is a process and we had the ability to find out the information that we needed. The students are already aware of the outcome, especially students in CTE, and have already changed their educational plans. If this goes back for a revote and it has an opposite result, it would be embarrassing for CTE faculty to have to go back and tell the students that they have to go back and take classes they thought they didnt have to take anymore. The vote has already had an effect on the student body. The Library, Art/Humanistic Studies, Philosophy and Speech department constituencies are divided. The process was fair, clear and binding. On behalf of the Senate, Akilah sent out an email asking people to respond to whether they would have revoted and only received a small number of responses. Everyone had a chance to say that they thought the process was flawed and unclear and no one responded that way. There were multiple forums, which is part of the problem. There were people commenting in the forums and the question formed in the email was a very narrowly formed question. The questions were channeled in such a way to produce the current results. Faculty members thought they spoke at the forums and there hasnt been any discussion on the responses that were received through the forums. How many voices? What departments responded? The comments being made at this meeting seem anecdotal. There are reservations on whether there was significant disclosure as to the ramifications that the vote would have on the departments. It was talked about on many occasions and the Senate chose to not disclose all of that information. It should have been brought up because how it affects the department, is how it affects the students. When the departments are reduced the students cant get the classes. Leaving out this important information was an oversight. We are being asked today: should we let all faculty decide whether the vote that we had was fair or unfair? Vote: 9 6 (E. Holtmann, R. Talley, M. Lewis, L. Biles, S. Cabral, S. Toruo-Conley) 3 (E. Davi, C. Park, C. McGrath). The motion carries to not revote.  12. AA Degree Subcommittee Proposal to GE, Timeline and Next Steps (C. Ryan): The subcommittee met after the last Senate meeting. The proposal is that the Senate should talk to Barbara Cella to determine the necessary steps to take to make catalog changes. The four official descriptors were mapped out and the current classes that would fit in the boxes. The remainder was three units (local requirement). A possible charge for the GE committee would be for GE to decide what the local requirement (the last three units) would be. The subcommittees recommendation was to bring this to the Senate and at the beginning of September receive the feedback from GE on what the local requirement should be. Timeline: Beginning of September GE feedback on local requirement; Mid-September after seeing the new AA design for the first time the Senate will discuss and vote on the recommendations; and by Mid-October the Senate can have something ready for the catalog. The catalog deadline is November. AA/AS change: What role should the GE committee play (taken from the GE handout): English 100: GE Committee will suggest to the English Department that they make Eng 100 a GE course. Double-counting: GE Committee will make a recommendation about whether major course work and the GE coursework should be allowed to double-count. The last GE box: Title V areas A-D add up to 15 units, leaving the last 3 units uncertain. (Is Ethnic Studies its own box, or will those courses be in boxes A-C?) GE committee will recommend a box, defining it and suggesting what courses should be in it. Assessing the new GE model: As part of GEs normal duty in leading GE SLO assessment, GE committee will propose a plan for assessing how well the new model works. Recommendation: Most of the colleges that have gone to the 18 unit minimum have used Political Science and American History for the last three units. GE should take this into great consideration because historically one of the major purposes of public education in the U.S. was understanding American Institutions so that people have an understanding of the country they live in, how its run and how its government is supposed to work. As the State has configured with the 18 unit minimum it is possible to get through the 18 unit minimum without taking any Political Science or American History. Charge 3: The role of Ethnic Studies was made clear on the ballot that all faculty voted on that there are six different requirements adding up to 18 units, which includes Ethnic Studies. This was an error on the background material. The Senate actually voted what was on the last page of the ballot, which was to go to 18 units at the State defines it without specifications as to our error and how we define it. Motion that the GE Committee be charged with suggesting by the first Senate meeting in October to the English Department that they make Eng 100 a GE course; making a recommendation about whether major course work and the GE coursework should be allowed to double-count; and recommending a box, defining it and suggesting what courses should be in it (M. Lewis); Second (S. Cabral); Vote: 12 1 (E. Holtmann) 2 (R. Talley and L. Yamakoshi). The motion carries. Until the new grid is published in the catalog, the old grid will be in effect.  13. Adjournment (C. Ryan): The meeting was adjourned at 4:59 pm.      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