ࡱ> Y 4bjbj[[ 7n9 \9 \u,*     8VDUc>>TTTbbbbbbb$qe'hnb b  TT4cB T TbbZ4baT ^]>b%c0UcX] h(h|baba&h a8bbUch > :  Ӱɴý Minutes of the Academic Senate Date: Monday, May 13, 2013 Time: 3:00 p.m. 5:00 p.m. Location: L109 Members Present: Theodora Adkins, Scott Cabral, Estelle Davi, Louie Giambattista, Erich Holtmann, Laurie Huffman, Mark Lewis, Morgan Lynn, Cindy McGrath, Michael Norris, Christine Park, Ginny Richards, Alex Sample, Alex Sterling, Rebecca Talley and Janice Townsend. Members Absent: Lori Biles, Lydia Macy (excused), Joe Meyer, Sophia Ramirez (excused), and Dave Zimny Guests: N/A Item Topic I. Call to Order (M. Norris): The meeting was called to order at 3:10 p.m. II. Public Comment (M. Norris): Laurie Huffman can only commit to one day for the paper screening for the Liberal Arts Dean. Laurie will check with Ruth if she can do the paper screening and present her recommendations to the group (screening committee) that will meet the following day in writing or via email or phone. Michael Norris inquired with Mojdeh about the committee being able to access the applications online and was told to contact Sophia Lever. Janice Townsend was informed that committee members will only have access to the applications online in the Office of Instruction. Laurie Huffman will follow up with Ruth. III. Senate Announcements and Reports (M. Norris): Curriculum Committee (L. Huffman): Curriculum is continuing to look at course outlines (two more to go), and trying manage the group that coming in from cohort one (post-assessment) for the Fall and is working on some changes to the COORs to make it more simplistic. DGC (M. Norris): DGC meets tomorrow. FSCC (M. Norris): FSCC meets tomorrow. SGC (V. Richards): SGC completed the RAP recommendations. Bob will be sending out an email before the end of the semester. The SGC site doesnt have any agendas posted for April 10th, April 24th, and May 8th and there hasnt been any minutes posted since October 10th, 2012. Ginny will let Jennifer know that the SGC site needs to be updated. Auditing (Glen Appel): The repeatability laws will negatively impact classes, especially the performing arts classes. Glen has been advocating, at the State level, to offer a class where students who are repeating the course more than a third time can pay for it at no extra cost to the State. There is a law in Title 5 that allows a college to audit classes if the college agrees to adopt the audit policy (Contra Costa College has this policy). The flaw in the policy as it currently exists is that its too cheap ($15), which is mandated by the State. An example of the audit policy would be the Ӱɴý Gospel Choir needing the participation of community members to function. If the class only has 20 enrolled Ӱɴý students, 20 community members could audit the class and be allowed to participate. This is at the total discretion of the instructor to allow someone to audit the class. DVC just passed an audit policy and Ӱɴý is the only school in the district that doesnt have one in place. If Ӱɴý chooses to create one, it will have to work with the Admissions department, Office of Instruction and Administrators. Glen will send the DVC policy to Michael, and Michael will pass it along to the Senate. The college will not receive apportionment for auditing students; they do not count toward the classroom minimum, so classes will still need to meet the minimum requirements of having 20 students. Glen will contact Janice about the impact to CTE classes. Motion to approve an auditing policy with subsequent details being worked out (E. Davi); Second (A. Sample); Discussion The policy needs to be run by the Admissions & Records department; Vote: 11 3 (R. Talley, A. Sterling & C. McGrath) 0. The motion carries. IV. Approval of Previous Minutes (M. Norris): Motion to approve the minutes (E. Holtmann); Second (L. Giambattista); Vote: 13 0 0. The motion carries. V. Agenda Reading and Approval (M. Norris): Motion to approve the agenda with the addition of an emergency item Substantive Change for Brentwood (J. Townsend); Second (L. Huffman); Vote: 9 0 2 (T. Adkins and E. Davi). The motion carries.AGENDA ITEMS ------------------------------------------------------------------------------------------------------------------------------------------------ VI. Substantive Change for Brentwood (M. Norris): Motion to approve the Substantive Change for Brentwood (J. Townsend); Second (L. Huffman); Vote: 7 0 5 (E. Holtmann, T. Adkins, R. Talley, E. Davi and A. Sterling). The motion carries. Senators are asked to send questions and feedback to Laurie Huffman.  VII. Appointments (V. Richards): Curriculum Committee: The volunteers for the Curriculum Committee are Yongmin Zhu for the English department and Matthew Stricker for Brentwood. Seeing no objections, Yongmin Zhu and Matthew Stricker were appointed to the Curriculum Committee. Deans Hiring Committees: Currently, the faculty representation for CTE paper screening is Janice Townsend and the interview reps are Theodora Adkins and Pam Perfumo. For Liberal Arts, Laurie Huffman is on paper screening and Alex Sterling and Michael Zilber on the interview committee. Math and Science hiring committee has Durwyn Hsieh and Scott Cabral on the interview committee. CTE: Shalini Lugani volunteered to be on the interview committee for the CTE Dean. Motion to approve Shalini Lugani to the interview committee for the CTE Dean (J. Townsend); Second (E. Holtmann); Vote: 12 0 -0. The motion carries. Liberal Arts: The volunteers for the Liberal Arts interview committee are Tess Caldwell and Liana Padilla-Wilson. Since there are two volunteers and one position to fill, Alex Sterling opted out of serving on the interview committee to allow for Tess and Liana to serve on the committee. Motion to approve Tess Caldwell and Liana Padilla-Wilson to the interview committee for the Liberal Arts Dean (J. Townsend); Second (A. Sample); Vote: 12 0 -0. The motion carries. Math & Science: The volunteer for Math & Science paper screening is Julie Vonbergen. The volunteers for the Math & Science Dean interview committee are: Durwynne Hsieh, Scott Cabral, Scott Johnson and J. Saito. Motion to approve Julie Vonbergen for paper screening for the Math & Science Dean (J. Townsend); Second (E. Holtmann); Vote: 12 0 0. The motion carries. Motion to approve Durwynne Hsieh, Jennifer Saito, Scott Cabral and to the Math & Science Dean Interview Committee (J. Townsend); Second (A. Sample); Vote: 11 0 1 (E. Holtmann). The motion carries. Michael Norris will check with the District to see if the secure website will be available for paper screeners so that they may be able to screen remotely. Ginny Richards will send an email to Rich Villegas, who expressed an interest in serving on the committee, to see if he is still interested and will also email the faculty about how many more volunteers are needed.  VIII. Auditing Classes (M. Norris): Auditing (Glen Appel): The repeatability laws will negatively impact classes, especially the performing arts classes. Glen has been advocating, at the State level, to offer a class where students who are repeating the course more than a third time can pay for it at no extra cost to the State. There is a law in Title 5 that allows a college to audit classes if the college agrees to adopt the audit policy (Contra Costa College has this policy). The flaw in the policy as it currently exists is that its too cheap ($15), which is mandated by the State. An example of the audit policy would be the Ӱɴý Gospel Choir needing the participation of community members to function. If the class only has 20 enrolled Ӱɴý students, 20 community members could audit the class and be allowed to participate. This is at the total discretion of the instructor to allow someone to audit the class. DVC just passed an audit policy and Ӱɴý is the only school in the district that doesnt have one in place. If Ӱɴý chooses to create one, it will have to work with the Admissions department, Office of Instruction and Administrators. Glen will send the DVC policy to Michael, and Michael will pass it along to the Senate. The college will not receive apportionment for auditing students; they do not count toward the classroom minimum, so classes will still need to meet the minimum requirements of having 20 students. Glen will contact Janice about the impact to CTE classes. Motion to approve an auditing policy with subsequent details being worked out (E. Davi); Second (A. Sample); Discussion The policy needs to be run by the Admissions & Records department; Vote: 11 3 (R. Talley, A. Sterling & C. McGrath) 0. The motion carries.  IX. History TMC (M. Norris): Michael and Don talked about the requirements of the History TMC. Don chose the World History class as opposed to the World Civilizations because the trajectory at the CSUs and UCs is World History. For the List B, Area 1 option Don added any leftover history course and courses that he felt had a connection to history (Languages other than English, Anthropology, Art, Philosophy, Introduction to American Government, & Western Civilizations). The recommendations from the Senate are to: GE units should read 37 or 39 units (range of numbers at the bottoms of the page); add a line about consulting with a counselor to transfer with 60 units; for List B, Area 1, make an a) and b) options, or just an a) option with or options; and clarify the CSU breadth or IGETC areas (there is a CSU path and an IGETC-CSU path). Motion to approve the History TMC making sure to correct the unit ranges at the bottom of the pages; clarifying the a) and b) options and clarifying the CSU pathways (L. Giambattista); Second (A. Sterling); Vote 13 0 1 (S. Cabral). The motion carries.  X. EEOP Follow Up (M. Norris): Michael brought up the EEOP committee to Bob and his office found virtually nothing (mission and vision) in the college catalog about being committed to diversity. It is in the Districts Strategic Plan. Ӱɴý will be writing a new Strategic Plan in the Spring. Bob is looking for direction from the Senate. The Senate recommends that the colleges commitment to diversity is put in writing and backed up by an administration that is willing to commit resources to it. What is the value system of the institution given the demographic has changed: Strategic Plan; include the EEOP in the Strategic Plan (to effect change in the hiring process, in terms of diversity); culture of the institution interwoven in the governing bodies of the institutions. What happened to the last EEO Plan? Erich found minutes from October 2009. The District was worried about the number of stops in hiring due to a lack of diversity in the hiring pool? The plan went from the District (DGC) to Human Resources. Erich has asked district Human Resources what happened and has yet to receive an answer. There is time dedicated to this at tomorrows DGC meeting.  XI. College Budget Committee (M. Norris): Tabled. XII. New Family Members (M. Norris): Tabled.  XIII. COORS Approval Timeline (M. Norris): Tabled. XIV. Adjournment (M. 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