ࡱ> #` 5bjbj5G5G 4fW-W--,L@t,Rxwwwwwww$Nzh|ww xAAA:wAwAAJn\u `xYR5qB}vT"x0Rxwq2x}x}ux}ud$A"ww7 Rx,,, $,,,,,, ACADEMIC SENATE MEETING SUMMARY 5/05/08 Room 222 3:00-5:00 p.m. Present: Michael Norris, Clint Ryan, Alex Sample, Janice Townsend, Brad Nash, Estelle Davi, Erich Holtmann, Andy Ochoa, Ginny Buttermore, Scott Cabral, Christina Goff, Brendan Brown, Lydia Macy, Cindy McGrath, Pam Castro, Richard Villegas, Judy Bank, Mark Lewis Guests: Ruth Goodin Topic/ActivitySummary/Actions Taken1,2Call to Order Public CommentNo public comment.3Senate Announcements and Reports Professional Development Dave Nakaji & another presenter will be conducting a flex workshop in the style of the Great Teacher Seminars for the district. Senators felt that the week prior to flex would be the best time to offer this seminar. Senate Evaluation Bylaws state an annual Senate evaluation is required. The evaluation will be done on Survey Monkey for the full-time faculty and a parallel paper version for the adjunct faculty. Topics to be included: 1) changes in communication from the senate such as emails & website; 2) communication between other faculty members and their Senate Rep.; 3) Senate responsibilities. Suggestion: use previous evaluation questions for this years evaluation. Consultation There will be a draft version of Faculty Intellectual Property Rights coming in the fall. FSCC (Faculty Senate Coordinating Council) DVC would like to change the AA degree requirements for some students who are doing CSU or UC transfer work so that those students no longer have to take P.E. or Health. Many students are opting to complete transfer requirements without completing courses to get an AA degree. Concern: how will this proposed change impact PE and Health course enrollments? More information to come next year.4, 5Approval of previous minutes Agenda reading and approvalAgenda Change Note: Start with the Tutoring Project and other updates by Ruth Goodin then move on to the Adjunct Compensation Proposal Minutes approved no corrections (15-0-0). Agenda approved (15-0-0) 6Tutoring Project Update by Ruth GoodinHistory In 2005 students identified a need for campus tutoring to SGC Previously the tutoring committee had a budget of $80,000 for tutoring on campus. All departments were invited to present proposals for tutoring funds. Some of the departments did not apply for the tutoring funds and the feeling was there was an inequity of tutoring. The tutoring committee was then asked to go back and look at the equity of tutoring and come up with the issues that needed to be resolved. The new Tutoring Project is formed from D.E., HSI, and the previous Tutoring Committee and have been working developing the new proposal over past year. Research has been done on current campus tutoring and best practices for tutoring in higher education. Recommendations Continue working with Library & Learning Support Services under the TLP because organizationally that is the best fit. Also according to Accreditation categories, tutoring falls under student support services. A 2 day Tutor Training Program will continue with expanded curriculum. Over 50 students have been trained this year. The Tutoring Project has offered some pilot open multi-discipline tutoring sessions one night a week at both the Pittsburg and Brentwood campuses. These pilot sessions have been a success and expanded offerings are planned for next year. The Tutoring Project have determined specific standardized elements for all campus tutors (tutors in labs, tutors in open sessions and tutors in categorical programs) including: a standardized tutor recruitment and hiring process and a mandatory 10-hour (2 day) tutor training program for all new tutors and 5-hour (1 day) training program for continuing tutors at the beginning of each semester. Best practices for tutor training include: note-taking, learning logs, classification levels of questions, reading apprenticeship, diversity training, time management, organizational skills and cultural relevance. These practices are a part of the Tutor Training Program curriculum. There will be Professional Development for all faculty utilizing tutors within their classrooms. Regular tutor evaluations, self reflection and self evaluations of tutors are planned as part of SLOs and assessment. There will be a college-wide Tutoring Advisory Committee which is a Shared Governance Committee. There will be a centralized learning center that will include both the Reading & Writing Center and Tutoring. During the summer there will be renovations done to the 3rd floor (LRC3) and that will become the Learning Center including Tutoring and the Reading & Writing Center. There will be triage services in the center to help students to be referred or routed to the appropriate place that fits their needs. There will be general multi-disciplinary tutors. There will always be at least 2-3 tutors available in the open tutoring center. Course centers as an alternative location for faculty office hours is also proposed. Will be asking for faculty participation in this pilot program. Research has found that students will often not go to office hours but will come to an open course center where they can meet with instructors as well as tutors. Tutoring Center will be open Monday-Thursday 8:30am-8:30pm, Saturday 10am-2pm and during the summer Monday-Thursday for 4 hours a day. At the Brentwood campus the Tutoring Center will be open Monday-Thursday for 5 hours a day, Saturday for 3 hours a day and during the summer Monday-Thursday for 4 hours a day. The Lab Tutoring in Biology, Business, Music and Math will continue. There is in-class tutoring in D.E. English and D.E. Math and categorical tutoring in EOPS and DSPS programs. There will be an additional assistant working with Sandra in the Reading & Writing Center to help with the extra flow of students. Also a 50% time Tutor Coordinator that will work in the Tutoring Center. HSI has the responsibility of evaluating and reporting on the process and operations of the Tutoring Project to see if it is working and being utilized appropriately. The TLP will be assessing the SLOs. Funding comes from the $80,000 that was originally reserved for tutoring and grant funding. Next year the budget will be $251,000. It is possible in 2 years the funding would need to be institutionalized.7Professional Development and Grant Writing Process Updates by Ruth GoodinProfessional Development The group has met 2 times previously and will meet 2 more times before the semester is over. A retreat is planned over the summer. The Professional Development Committee are looking at college goals are and what Professional Development means for those goals. Professional Development will have presentations by faculty, management and classified staff because each constituent group all have different needs and the group will be developing next steps for the coming year. The group is expected to return to the Senate in the fall with a firm plan for Professional Development. Grant Writing Process & Updates How is it decided what grants are pursued? How does that relate to Professional Development? Ruth has extensive experience with grants and uses the process: if the grant looks like a fit for Ӱɴý, Ruth starts question faculty in the relevant departments/programs and management to determine interest. Ӱɴý has good success rates for grant writing and grants awarded. Ruth might have a need for an advisory group to help improve grant writing and grants awarded. Hispanic Serving Institutions STEM Grant There has been a lot of advocacy in the Hispanic Serving Institutions to increase the amount of dollars in Hispanic serving institutions that are available nationally. Congress acted upon the advocacy and rather than increasing the regular HSI dollars (which are available to campuses with 25% or more Latino students) they put $200 million in a fund for HSI Science/Technology/Engineering and Math programs that has to be spent in 2 years. It has not officially been announced yet but should be any day. As soon as the fund is announced Ӱɴý will have 4-8 weeks to apply for the grant which will take place in September-October 2008. There has been a strong support for applying for the grant. The overall purpose of this grant is to increase articulation & transfer to 4 year schools and transfers to 4 year schools in the Science/Technology/ Engineering and Math programs. Ӱɴý did apply a few months ago to be a MESA program (Math Engineering and Science Achievement) which is a state program working with the UC system and supports transfer in the Science and Math programs. As part of the new STEM Grant proposal a Mesa-like program. A student who is interested in this program must major in either Math or Science. The STEM Grant would allow the Facilities and Lab Development Department to purchase equipment that might not have been possible otherwise. Also Ӱɴý would be able to purchase other equipment that most community colleges are unable to purchase due to high costs. Creating a lab at the Brentwood campus including a Lab Tech and an IT person to set it up could also be a part of the grant proposal. Science and Math Articulation and Curriculum Development would fund a specialist in articulation and also hire additional faculty or fund reassigned time for Science, Math and general faculty can work with this articulation person to make sure that our lab experiences and classes are developed are articulated with Ӱɴýs top transferable institutions. The number of transfers are increasing but not in the Science and Math departments. The STEM Grant needs a Grant Manager and Director. Ӱɴý will need to have person in place before the fall in order to apply for the grant. There is support from the Math and Science Department faculty already. Previous grant awards include approximately $1.4 million from the Dept. of Labor for the Process Technology program, $660,000 from the state for the E.E. Tech program and $350,000 for CTE. 8Adjunct Compensation ProposalReview of Adjunct Compensation for Committee Work notes on the back page of Academic Senate Minutes Retro-active to January 2008. Reimbursement is only for committee meeting time and mileage. Academic Senate funded with an estimated cost of around $1,000 annually. Any position that cannot be filled with full-time will be sent directly to adjunct faculty. Reimbursement only applies for senate appointment to a committee which reports back to the Senate. Motion to approve proposal, motion carried and passed. (15-0-0)9Senate AppointmentsEqual Opportunity Employment Advisory Committee Erich Holtmann appointed (14-0-0). Curriculum Committee For fall 2008 Laura Subia appointed as the Counseling rep (14-0-0).10Accreditation ConcernsCourse Outlines Issue There is concern that only 34% of the course outlines are up to date and that number will decrease when the fall semester starts to 24%. The Senate needs a plan to tell the Accreditation Committee on how we will get the other 70% course outlines up to date. A suggestion is that each department plan to update the course outlines 20% every year in order to meet the 5 year deadline. Curriculum Coaches are available for assisting faculty to update their course outlines. However Myra is going on sabbatical and Nancy is full-time with TLP and training her replacements when she leaves in a year. The plan is to phase Nancy and Myra out as Curriculum Coaches and use your representatives on the Curriculum Committee as the new coaches. Flex credit is also available for developing COORs. 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