ࡱ> Y [bjbj[[ 79 \9 \`S_z z 8>dmX(lllllll$orrr m m4m^ll69;^F9l4m0dm:rlr8;;&r;0 m mdmrz > :  Date: Monday, April 27, 2015 Time: 3:00 p.m. 5:00 p.m. Location: L109 Members Present: Silvester Henderson, Janith Norman, Erich Holtmann, Alex Sample, Janice Townsend, Paula Gunder, Estelle Davi, Louie Giambattista, Tue Rust, Julie Ashmore, Kyle Chuah, Theodora Adkins, Sophia Ramirez, Mark Lewis, Laura Subia, Nila Adina and Abbey Duldulao (Recorder Secretary) Members Absent: Christina Goff, Joanna Perry, Elizabeth Abril, Nick Garcia, and Dave Zimny Guests: Kevin Horan, Kiran Kamath, Gail Newman, Akilah Moore, Ronke Olatunji, Ryan Pedersen, Ann Starkie, Melinda Capes, Beth Robertson, Nicole Trager, Ana Castro, Danielle Liubich, Jesse Torres and Maider Yang, ItemTopic Action Items: Bolded Texts1.Call to Order (S. Henderson): The meeting was called to order at 3:05 p.m. 2.Public Comments and Announcements (S. Henderson): J. Townsend reminded everyone about next Monday about College Assembly where there will be a panel of students from Brentwood, evening students and other students (hopefully 10-12 students) and theyre going to sharing with us on what we do well and things they would like to see improved to leave us with things to think about for summer. J. Townsend asked students in the room if they are interested to be part of the group of students to do this. This session will be expanded based on what students will say so its just a draft; it will have more expanded voices. They will also ask about classified staff and management; what works for you in the college campus and what doesnt and to come up with strategies on what to do and find some areas where students feel we need to focus on for next year. 3.Presidents Opening Comments (S. Henderson): S. Henderson reminded everyone of Teaching Professor Conference on May 29th-31st at Atlanta, Georgia. S. Henderson invited everyone to attend Ӱɴý 21st Annual Gospel Celebration Saturday, May 2nd from 7:00 10:00 p.m. at Ӱɴý Recital Hall featuring Dr. Tyrone Howard, Ph.D. from University of California Los Angeles. S. Henderson announced the 2015 Graduation Name Readers; Nancy Whitman and Daniel Ramirez S. Henderson shared the Adopted Resolutions (attached) from ASCCC Spring 2015 Plenary S. Henderson reminded everyone that the ASCCC Curriculum Institute is on Jun 11-13th to be held at San Jose Marriott S. Henderson shared the SGC Position Paper (attached) and asked everyone to read it in detail ready for discussion on May 11th. Educational Presentation STEM Program A. Moore asked around the room of what they think STEM is at Ӱɴý. STEM is Science, Technology, Engineering & Math; for students who are interested in a career in these fields. STEM is holding one of their meetings today and they will be talking about how to market and organize themselves so that students will have a better understanding of support systems they have in STEM. A. Moore introduced STEM Group; Biology and Physical Science; Danielle (also represents Kiran), Physics & Engineering; Jeanne Bonner, Math; Vacant, Technology; Clayton Smith, EETEC & PTEC; Cecil & William, MESA; Nicole, STEM Scholars; Mohammed, High School STEM Connector; Ana Castro and HSI Student Grant; Ryan and Renel. STEM Group is now working on connecting students to STEM program based on their major. R. Pedersen explained the numbers of students who are choosing STEM Majors make up approximately 40% of our majors. Approximately 40% of UC applicants from Ӱɴý declare intent to major in a STEM discipline. Since 2009 STEM students has increased by nearly 50%. R. Pedersen also explained the STEM student ethnic demographics from FA2013 to SP2014. R. Pedersen pointed and asked the group to do further reading on STEM vs. Liberal Arts Fallacy; STEM graduates are more involved on average in the arts than the population in general and they are among the highest participants in musical training. These students are actually in your classrooms whether youre teaching STEM disciplines or not. R. Pederson highlighted the second hand-outs; Internship Students and STEM Ambassador Programs which students from Pittsburg High School to work in Science and Math classrooms. They also bring in STEM Industry Professionals regularly to speak to students. Mohammed has been working on S STEM Scholars Program which gives scholarships to STEM students up to $5,000 a year including $5,000 to some students when they transfer; it follows them. R. Pedersen also shared the upgrades that currently in progress; a new facility in Brentwood, obtaining new equipment for two of the labs here at Ӱɴý that allows Instructors to upgrade their curriculum. R. Pedersen highlighted the Community College Under-Graduate Research Initiative (lead by Danielle); which gives students opportunity to do more research as under-graduates. R. Pedersen encouraged everyone to learn more about STEM Programs and types of activities and get involved in how to help STEM students in their classrooms. EETEC and PTEC are in broader STEM Program. 4.Senate Announcements and Reports (S. Henderson): SGC Position Paper are inside 4/27/15 Senate packet for 5/11/15 discussion and vote. SGC voted to approve sending out the Position Paper. Not enough time to discuss it in this meeting however T. Rust asked everyone to read, examine and share within their departments; to read the Position Paper scheduled for a vote on 5/11/15. Main change between now and 2003 (when it was created) wanting to have managers vote on anything SGC related. T. Rust needs feedback. CC Nothing new. TLC Had a 3 hour meeting and very productive; main issue is the GE Chair position still vacant, without it we cannot pass any GE courses. T. Rust encouraged everyone if anyone is interested in creating new course and its within GE to please think about becoming GE Chair. P. Gunder encouraged everyone to really advocate for this position and that the GE Chair is not going to be alone but will be joining a great team. Coming up is to focus on assessing GSLO 4 or 5 (having a world view; equity, social justice, diversity) and T. Rust also reminded everyone about the survey (TLC Assessment Survey); he asked everyone to please take the time to fill out the survey and T. Rust will be sending the survey again. FSCC Campus Smoking Policy FSCC is asking if there are any concerns and what the campus concern about the smoking policy? K. Horan said that you can only smoke in the parking lot and not anywhere in the campus; cigarettes or e-cigarettes. FSCC is encouraging faculty to take their position regarding this policy. Legislative Liaison Report Accreditation Steering Committee Planning Committee No report P. Gunder attended Spring Plenary. EEOC No new meeting. DGC 1) DGC is attempting to collect stories why students are having a hard time enrolling. If theres problems students are encountering during enrollment process, please let DGC know so they can report it to the District. E. Holtmann and S. Henderson are DGC Reps. New DGC Reps need to be selected by Senate and announced by next DGC meeting. S. Henderson will continue to represent DGC; theres one vacancy. S. Henderson will place this on the agenda for May 11, 2015. 5.Approval of Previous Minutes 4/27/15: Motion to approve previous 4/27/15 minutes Approved (M/S; J. Townsend/S. Ramirez ) Majority (9 Votes) Abstained P. Gunder, N. Adina and K. Chuah 6.Agenda Reading and Approval: S. Henderson proposed to move item #15 to #9 due to anticipated larger conversation. Motion to approve the 5/11/15 agenda with proposed change Approved (M/S; J. Townsend/K. Chuah) Unanimous AGENDA ITEMS ------------------------------------------------------------------------------------------------------------------------------------------------7.Accreditation Follow-Up Report Recommendation Response Teams (K. Horan, K. Kamath, G. Newman, R. Olatunji & A. Starkie) G. Newman asked everyone if anyone has not heard of the presentation of response to recommendation regarding the Brentwood Center All have heard. G. Newman said the updated draft will be completed this week and will be sharing with everyone when it becomes available. The group has been working on the response regarding the Brentwood Center; looking at ways on how we can enhance our Student Services, Learning Support Services, Technology Access and Facilities. S. Ramirez has been working with G. Newman and the group; enhancing the counseling hours, bookstore hours, financial aid, tutoring and soft-space for the students. K. Horan explained that theyve been looking for additional parking options surrounding vacant lots around the center; temporary lease the options east of center was an unsafe for students to get to the center and other options were not a feasible way to add parking for the center. G. Newman shared feedback from Brentwood students satisfaction survey was that we need to do a better job of awareness of types of services available and when theres special activities Were working on that. It was suggested to have 2 -3 monitors to be installed in hallways. It was also suggested to use flyers given to faculty to pass them around students during classes. Counseling appointments show rates in Brentwood is about 75% - 80%; slightly better from the main campus. Most students prefer email as form of communication than texts. K. Kamath explained that today (4/27/15) is for first review and second draft is to be approved on 5/11/15 Senate meeting and everyone will have a chance to see the final document in August 2015. K. Kamath will send out the second draft prior to next Senate meeting and Senate is to review it prior to meeting on 5/11/15. R. Olatunji explained the Recommendation #2 Resource Allocation Process (RAP); Accreditation Team commended the process of requesting the funds and made recommendations in closing the loop and assessing on how the funds really help us onto our Strategic Plans. The group consists of A. Starkie, J. Adams, G. Richards, A. Moore, K. Kamath and R. Olatunji; came up with an assessment form for any RAP that was funded for 2013-2014. The form was sent out to groups who received RAP funding asking them to assess the effective of the RAP and how it met their objective. The Presidents Cabinet will evaluate those RAP proposals and make recommendations to the President on how to improve this process. The SGC will then assess program improvements and classified for this year. Moving forward we have to decide whether the Presidents Cabinet and SGC should continue to assess this process or form an Institutional Effectiveness Committee? 8.State Requirement Adopting Institutional Effectiveness Goals Framework Senate vote on goal to set (K. Kamath and G. Stoup): ( HYPERLINK "http://extranet.cccco.edu/Division/InstitutionalEffectiveness.aspx" http://extranet.cccco.edu/Division/InstitutionalEffectiveness.aspx) K. Kamath came back to Senate to further explain State Requirement Adopting Institutional Effectiveness Goals Framework and said that it will be an action item for the Senate today. They will be taking it to different Senates and it will finally go to SGC where the goals will be adopted. K. Kamath pointed out to Institutional Effectiveness Indicators Chart and reminded everyone that we are mandated to set 4 goals for this year. K. Kamath focused and explained item #4 of the chart Successful Course Completion she highlighted that this is going to be on the State Monitoring Website; it will be a public document and everyone can see it We do not want to set it too high or too low. K. Kamath continued to explain percentages on short term and long term college goal and #s additional successes required. K. Kamath gave 2 proposed options: #4 to vote on % as safe option and 2) 1% on College Prepared Completion and % on the others. J. Townsend said that when making a motion that were mindful of those 251 additional students we want to get them and we want to close the achievement gap and not expand it. To look at those data for the year and make a decision for the next year based on that data. When you choose to have a focus then you target your intentions a little more, if you know youre working towards 251 to make sure that the achievement gap is being narrowed not expanded then youre being mindful of what youre doing to make that happened. Its the process; ones you set the goal then that process follows that goal. K. Kamath said that there are two parts to this; one is what the State wants from us and the other is agreeing on the number and the strategies to arrive there. Discussions were around the arbitrary of this, rationale basis, Why raise it at all, Cant get behind the standard, trends statewide among colleges, concern about ultimately numbers being used against us, we could still be high as a college but everyone will think were still a failure, thinking in advance and how its going to be used, what all 3 colleges are doing/using G. Stoup tools, being a public document, historically completion rates are constant, the impact our 3SP funding, offering technical support for reaching the benchmarks, punitive measures, hitting our benchmarks, do whatever everyone elses doing, aide from the State, punishing everyone, testing it as a pilot for this year, 18 indicators, concerns of taking money out of the budget, we have to do it every year, setting a goal with no strategy for how were going to achieve it, no new money coming to address #4, no goal set on #4 it will impact our 3SP dollars for next year, some strategies are in Strategic Plan that we adopted last year, this was a discussion at the Plenary, this is to help colleges who need help and money is available for this, use existing strategy and Professional Development. Motion to approve to set #4 to % for 2015-2016 Academic Year within Ӱɴý to align with Strategic Plan. Approved (M/S; J. Townsend/P. Gunder) Majority (12 Votes) Opposed T. Rust Motion to approve to set minimal for the rest as pilot study to see what other colleges are doing. Not approved (M/S; J. Norman/None) No other votes. 15.Academic Senate Elected Officers Positions Update (J. Norman): J. Norman stated the votes were counted for the Senate Presidents election however we did not reach a quorum which consists of 50 votes and 35 votes has to come from FT faculty. There were also write-ins and it was tied. J. Norman said that we have a problem with this election based on the By-laws. She said that a discussion needs to be made based on the Secretary position, how to proceed now that the election has failed and we only have two weeks in the teaching semester. The only time we can have another election is in the fall because we are out of time to have another one before semester ends since we only have two before finals and election takes about a month. The Senate discussed on what was done before which was having an Interim President for one more semester and it was suggested that Silvester Henderson come back for one more semester as Interim while the election takes place in the FALL 2015. Discussion took place surrounding S. Hendersons term, making a motion for S. Henderson come back as Interim while we run the election, percentage of the Senate President position, reassign time, By-laws at 60%, revising the By-laws, having a By-law committee, By-laws can be amended, changing the By-laws by representing the entire college faculty, some people didnt get their ballots, Brentwood did not get any ballots, receiving an email pertaining to the election and to look out for ballots in their mails, envelopes with peoples name on it, mail distribution of the ballots, S. Hendersons term, staggering, whats in the By-laws, following the By-laws and District funding that is already allocated, Secretarys position and not publishing the election findings because we have no quorum. The By-laws say that Senate President receives 60% time; the District Policy was recently modified by the Senate Presidents Council to say that the Presidents get 100% release time. The District policy says that the Senate Presidents get 100% each unless its agreed by the Senate President and the College President to do otherwise. The District Policy mandates on July 1st that means we have to go back and adjust it unless the By-laws are amended or the Senate President and the College President agrees on the position. Motion for Silvester Henderson to continue as an Interim Academic Senate President for FALL 2015 so we can get a fair election off the ground and that he would negotiate with Bob Kratochvil regarding his 100% load. Approved (M/S; J. Townsend/S. Ramirez) Unanimous S. Henderson will place forming Academic Senate By-laws Committee on May 11, 2015 agenda. The election findings were not published due to no quorum was met (50 votes needed); the election failed and the Academic Senate President position has been extended and there will be another election through FALL 2015. 9.PSLO/CSLO Accreditation Conundrum (M. Lewis): M. Lewis pointed out the definition of program at this college. We dont seem to have a consistent definition of program. We need to agree upon the definition of programs; different people, groups and different departments have different definitions of programs for the purposes of administrative work versus for the purpose of assessment. M. Lewis department does not define their department as a program even though they have a couple of classes that they define as a program and other department define themselves as a program. For the purpose of assessment, M. Lewis department definition of a program is a sequence of courses leading to a degree certificate within that program; a degree certificate offered by that program. They only have one degree; A.S. T. in Biology. We need to get clarity of what constitute as a program before we get into a years long assessment of PSLOs. TLC is thinking about how were going to help programs in terms of assessment and how theyre going to assess. T. Rust will email the document to Abbey that Kiran Kamath shared with everyone at TLC of what constitute a program and Abbey will in turn send it to everyone in the Senate. Item #9 tabled to FALL 2015. 10.Grid on Campus Reassign Time Update from B. Kratochvil & K. Horan (S. Henderson): S. Henderson shared the grid on campus reassign time positions and explained that this document will change and he read some of the positions on this grid. J. Townsend recommended to extend the grid/spreadsheet listing. Is this position more than .65? Does this position make policy? Anytime we have a position comes up we do not have to have a discussion because we already have a policy in place pertaining to the position. J. Townsend recommended to form a committee to work on the extended grid inviting PT faculty to also be in the committee to figure out all the variables that are required and state it. Have a discussion in Academic Senate about each position; go out at the same time for FT and PT or separate, FT first and if no FT to offer to PT. The Senate discussed committee appointments, purview of the Senate or Presidents call on some of the positions, Option F 10+1, mutually agreed upon, Title 5 5200 and make one proposal to the President, can these positions be offered to PT faculty and having conversations about this and reassign time. S. Henderson and Abbey to create an extended grid of positions and its variables and present to the Senate in FALL 2015 meetings. S. Henderson tabled this to FALL 2015 first meeting. 11.Campus Equivalency Authorization- Discussion (UESG) Appendix B Attached (Committee Formation Sub-Areas Guidelines) Section F4 (S. Henderson):  HYPERLINK "http://www.4cd.edu/gb/policies_procedures/HR/Uniform.PDF" \n http://www.4cd.edu/gb/policies_procedures/HR/Uniform.PDF Tabled to first meeting in the FALL 2015 meeting and invite DGC Chair to attend the meeting. 12.FSCC Recommendations/Amendment UESG: Appendix B, Item C (S. Henderson): Tabled to first meeting in the FALL 2015 meeting. 13.6 Student Success Factor Ӱɴý Strategies (J. Townsend): Tabled for FALL 2015 meeting. 14. Campus Committee Request Appointment Suggested Guidelines Report/Update (P. Gunder and L. Giambattista): P. Gunder and L. Giambattista shared Campus Committee Request grid and Appointment Suggested Guidelines report. P. Gunder explained how the grid works and what it states; Campus Committee Names, Sub-Committees and process of requests for committees, leadership, memberships, duties, terms of services and timelines as well as the process of avenues for an approval. P. Gunder explained the processes of What if its a Senator? P. Gunder will email the Campus Committee Request grid and Appointment Suggested Guidelines to Abbey for FALL 2015. S. Henderson tabled this item for FALL 2015 for further discussions. 15. 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