ࡱ> uwt[  &bjbj 4Dΐΐ  OO,Lpj4OOOOOBBBjjjjjjjlFoj%>B%%jOOOO*j777%OROOj7%j77U"3[O(gW6i@j0pjWo.ol3[o3[B"d7|BBBjj(BBBpj%%%%oBBBBBBBBB  :  ACADEMIC SENATE MEETING SUMMARY 04/12/10 Room L-109 4:00-5:00 p.m. Present: Michael Norris, Clint Ryan, Durwynne Hsieh, Alex Sample, Bill Fracisco, Lois Yamakoshi, Brad Nash, Nancy Bachmann, Scott Cabral, Estelle Davi, Sara Toruno(sub for Nancy Ybarra), Mara Landers, John Henry, Phil Gottlieb, Tracy Nelson, Lydia Macy, Cathy McCaughey Guests: Nick Garcia Topic/ActivitySummary/Actions Taken1Call to Order2Public CommentNone3Agenda Reading and ApprovalAgenda approved with no corrections (15-0-0)4District Budget and New Model (See Handout)History and Update The old version of Business Procedure 18.01 was struck-through entirely and the new version was completely highlighted in order to reflect that the new version will replace the old one. DGC will be conducting their first read of the new Business Procedure 18.01 CCCCD General Fund Budget (revised 3-15-10) pgs 6-17 (see handout) next Tuesday. Michael would like to take any suggested changes or inquiries on the procedure to DGC next week. DGC will have the second read in May 2010 which will be in time for the first read at the Board in May 2010. The Board will have their second read and approval in June 2010. The DGC April 2010 meeting will be the opportunity to request changes to the procedure. The new procedure changes the allocation model (pg. 8) so that each college in the District gets two fundamental types of funding: 1.) A basic allocation somewhat independent of FTES (a fixed number based on the category of college size) 2.) Each college gets a certain amount of money based on the number of credit FTES, non-credit FTES and enhanced non-credit FTES using state funding rates. The District then requests payment for the District services that they provide to the colleges. Those services are described on page 10 of the revised procedure under Assessments to Colleges for District Services. The approximate size of those assessments will be discussed at a future Chancellors Cabinet meeting. The revised procedure includes what the colleges are responsible for paying and what the District is responsible for paying. Also included are how much reserves are necessary and what to do if anything goes wrong. Suggested Changes and Questions Question: It was mentioned that after a year there will be a review/evaluation to ascertain whether the new budget model is working or not. Who will be responsible for the review/evaluation? Answer: It most likely will be the Chancellors Cabinet and DGC. The review/evaluation that will be done may show that some changes need to happen to the new budget model. Question: Are there any other multiple-college districts that use the SB 361 model? If so, is it working for them? Answer: There are some colleges that have been using this model but, across the state there a quite a few that are not using it. Question: On page 13 it states that if the colleges exceed 7% of reserve, then 60% of that will be retained by that college and 40% will go to the District-wide reserves. On page 14 it states that if the District exceeds 7% reserve then they retain 60% and the other 40% would go to District-wide reserves. Does this mean that if the District exceeds the 7% reserve that they keep 100% of the exceeded amount, while the colleges must give up 40% of their exceeded amount to the District reserves? Answer: Technically, the District Offices reserves are not the same as the District-wide reserves. However, a suggested answer is that if the colleges have to give their excess reserve to the District reserve then the District Office should give their excess reserve to the colleges. Suggestion: We should ask that there be a plan or an agreement for the reserves at the college and District levels, so it is known for what purpose the reserves are to be used for. Comment: It is nice to know that we belong to a District that identifies the upcoming situation of health care costs rising and is attempting to set a plan in motion to prepare us for the rise in costs. Question: Is it possible to include some wording in the new procedure addressing the unfunded liabilities? What if the District were to use the reserves to fund the unfunded liabilities to the point they are at in 2003? How much would be left in the reserves if they were to do that? Question: The small paragraph at the top of page 11 is very vague. Who is evaluating it and what criteria will be used? Who is reviewing it and for what purpose? Question: The revised procedure gives a list of the types of costs. What exactly are the costs, how are the costs determined and how much will each assessed cost be? Question: On page 9 items a-d it appears to state that they will fund the colleges for how much each one proves they will grow and sustain credit FTES, non-credit FTES, and enhanced non-credit FTES, from the category with the smallest growth to the category with the largest growth. When the district cannot completely fund all colleges in one category, the money will be shared equally. Is this an accurate interpretation of those items? Is there a possibility the wording can be changed to make it easier to interpret? Question: Why is it that the Union and Local 1 budget receive money right at the beginning but the Senate Presidents do not? Question: On page 13, if the colleges want funding for something, they must petition the District and/or Chancellor, but if the District wants something the Chancellor can approve it? Generally, it should be that with this new budget model and revised procedure, whatever the colleges have to do the District must do the same. Plan The comments, questions and suggestions will be brought to the first read of the revised procedure at DGC on April 20th. At the next Senate meeting Michael will give the outcome of the first read.5No confidence in Accreditation (See Handout)History The Spring Plenary Session starts this Thursday and the vote for resolutions is on Saturday. Since the time when all the resolutions for this session were brought to the Senate for review, Area meetings have been held and two new critical resolutions were written. The first resolution is a No Confidence vote in Barbara Beno. The second resolution calls for the State Senate to investigate options for leaving ACCJC and acquiring accreditation with another agency. The State Faculty Senate, State Chancellor, College CEOs and many others have attempted to talk to Barbara Beno and the ACCJC committee about some issues and were not received appropriately. The State Senate and many others involved have tried many different avenues to communicate and compromise with Barbara Beno and ACCJC, but it has been to no avail. On average, 6% of the colleges around the country accredited with other agencies are on probation or warning. ACCJC accredited colleges in California and Hawaii are at 40%. At this point, it is felt that ACCJC is not working with the Senate and their constituencies, so something more aggressive needs to be done. They have not been willing to listen to or discuss complaints against ACCJC. Suggestions and Comments Question: Is there anything that the Senate would like to do that is between both of these resolutions? Comment: In addition to both resolutions is there a way to go above Barbara Beno and ACCJC to their supervising agency? Comment: Research other accrediting commissions before leaving ACCJC. Question: Who would replace Barbara Beno? Motion is moved, seconded and passed to support a vote to approve the No Confidence in ACCJC President resolution and the Accreditation Options resolution. 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