ࡱ> _ Mbjbj 7r=\r=\E_z z 8>tf|ikkkkkk$p4FiiKa g: Fkc<U0c,R,xgg&,g>,z > :  Date: Monday, March 28, 2016 Time: 3:00 p.m. 5:00 p.m. Location: L109 Members Present: Silvester Henderson, Janith Norman, Mindy Capes, Louie Giambattista, Elizabeth Costanza, Estelle Davi, Theodora Adkins, Estelle Davi, Alex Sample, Tue Rust, Janice Townsend, Christina Goff, Mark Lewis, Kyle Chuah, James Noel, Sophia Ramirez (CC Confer), and Abbey Duldulao Members Absent: Paula Gunder, Nick Garcia, Dave Zimny and Juana Esty Guests: Natalie Hannum, David Wahl, Erich Holtmann, Lt. Ryan Huddleston, Ed Carney (Chief of Police), Susie Hansen, Rikki Hall and Tabitha Romero (ӰɴýAS) ItemTopic Action Items: Bolded Texts1.Call to Order (S. Henderson): The meeting was called to order at 3:05 p.m. 2.Public Comments and Announcements (S. Henderson): Tabitha Romero; Student, ӰɴýAS Senator and State Representative for Ӱɴý introduced herself and shared her role in SGC and S. Henderson added how important it is to also have students input in Academic Senate. S. Henderson welcomed Tabitha Romero for coming. 3.Presidents Opening Comments (S. Henderson): S. Henderson reminded everyone of the following conferences: ASCCC Area B Meeting April 1, 2016, 10-3pm at College of Marin, Kentfield, CA and shared the attached proposed Resolutions for item #9. ASCCC Spring Plenary April 21-23, 2016 at the Sacramento Convention Center to discuss attached Resolutions. 1st Annual CCCD Academic Senate Study Session April 11, 2016 in replacement of normal ASC Meeting. This Seminar will be held at the District Office. J. Norman added to attend the meeting. American Educational Research Association 2016 Meeting, April 8-12, 2016 to be held in Washington D.C. Sixteenth International Conference on Diversity in Organizations, Communities & Nations July 27-29, 2016 in University of Granada in Granada Spain. S. Henderson applied and presented a proposal at the University of San Francisco to be one of the presenters S. Henderson is waiting to be approved. His proposal was about Leadership and dealing with conflict and resolving conflicts. S. Henderson shared an article pertaining Hiring of Diverse Faculty and Students Concerns. S. Henderson thanked Kevin Horan for his approval for ASCs Administrative help, Abbey Duldulao to continue her role in the Academic Senate even though Abbey has already taken a new role in STEM Grant and MESA Program. S. Henderson will seek another approval for her continued service until the end of the Academic Year.3.Presidents Opening Comments (S. Henderson) Continued: Educational Presentation Police Services Campus Safety Lt. Ryan Huddleston and Ed Carney; The New District Chief of Police Lt. Ryan Huddleston formally introduced the Districts New Chief of Police, Ed Carney whom will be based out of DVC however will periodically be visible at all campuses. Ed Carney gave a brief introduction and shared his role as the Chief of Police. Chief Carney shared his telephone number (925) 812-6889 and his email address;  HYPERLINK "mailto:ecarney@4cd.edu" ecarney@4cd.edu. Call if you have any questions and will make himself available. Lt. Huddlestons presentation was regarding Safety and working in a safe environment. He asked everyones help; Your eyes and ears are more important than one could ever imagine. With little information who comes forward has helped Police Services solved crimes numerous times. Lt. Huddleston shared the Police Services and the District are doing everything possible to solve crimes, make arrest and close out cases however they cannot do it alone by themselves. He gave an example of suspicious events, incidents and out of the ordinary to share them and he shared the incident at the College Complex and that they are working diligently with the victim with every resources they can give her. He also shared that if anyone needs an escort to their car, Police Services will send someone to do so. Someone is always on call. He shared different scenarios with the group of other services Police Services are handling around campus and how they handle them at any time of day. Lt. Huddleston shared Police Services routes around the campus with buildings, restrooms, parking lot and classrooms at any time of the day regardless of time, day or even if a building is close. He is also shared video surveillances around the campus and timelines of installations. It was suggested to have bathroom buddies, to post Police tips in the campus newspaper for students; being wise of their surroundings. Lt. Huddleston said that when he is fully staffed he will be posting someone in the small Police Service office in front of campus next to the Library. Lt. Huddleston and Chief Carney will discuss ways of staffing the small Police Service office in front campus.4.Senate Announcements and Reports (S. Henderson): SGC Will be in RAP meeting on Wednesday, March 30, 2016 from 12:00 4:30 p.m. Will be listening of all the RAP proposals. CC L. Giambattista Nothing to report, S. Henderson sent out the announcement for Curriculum Chair (CC) position to start in FALL 2016. The CC position is now guaranteed by President Kratochvil for a .4 position instead of the .25. It is in the discretion of President Kratochvil for .50. TLC No report. GE Josh Bearden was approved for FALL 2016 as the new GE Chair. FSCC FSCC will be meeting in a week. FSCC are very excited about the District Plenary and it has been their major task. Legislative Liaison Report Same priorities; part time equity big part of conversation. Theres a Bill pending about providing money for Community Colleges who offer mental health services for students. Steering Committee J. Norman asked to remove this portion of reporting until it has been established. EEOC No meeting; only meets once a month. DGC DGC did approved along with FSCC with minor recommendations of the EEOP Plan. It will then go to the Executives of the District and then will go before the Board for an approval at their next meeting in April 2016. Senate Council No report5.Approval of Previous Minutes 3/14/16: Motion to approve previous 3/14/16 minutes Approved (M/S; T. Rust/K. Chuah) Majority (12 Votes) Abstained J. Norman & M. Capes6.Agenda Reading and Approval: Motion to approve the 3/28/16 agenda with listed amendment Approved (M/S; J. Norman/J. Townsend) Unanimous For Admissions and Records; Susie Hansen & Rikki Hall to give information about Academic Renewal during Item #7.AGENDA ITEMS ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------7.Incomplete Grade Contract (S. Hansen & R. Hall Admissions & Records A&R): S. Hansen shared that A&R took off the bullet with conditions were assigned an incomplete & took off current grade based on work completed. S. Hansen explained the academic renewal and gave an example; academic renewal without course repetition didnt do well before with Ds & Fs and now have come back to school and have improved their grades, ones theyve completed 20 units with Cs or better since their last substandard grades, they can do academic renewal without course repetition. They dont have to repeat the courses and they can choose up to 24 units of classes where they got substandard grades and we zero out their previously bad grades so it doesnt affect their GPA. It doesnt get calculated into their GPA. They can file it at one time with the District. Its a way for students to clean up their transcripts. Students can also use outside official transcripts (20 units) from other Districts as well to clean up their transcripts here at our District. The 20 units requirements were chosen as requirement by Admissions and Records based on other colleges requirements for academic renewal however theres nothing in Title 5 that states how many units students will have to use to get the academic renewal. Some Senators expressed that they feel 20 units is too much for students to take on. Tabitha Romero will ask the students how they feel about academic renewal at Ӱɴý and District wide and report back to S. Henderson. S. Henderson will then bring it to FSCC for discussion. Discussions were around grade grievance process and how rare grade grievances are approved, earned grades versus grade grievance. S. Henderson will bring back for further discussion based on students comments about 20 units requirement for academic renewal.8.Bart Partnership (D. Wahl): D. Wahl shared information on National Grant Apprenticeship; 100 Million Dollar American Apprenticeship Grant that went out federally that Ӱɴý is involved in. Workforce Development Apprenticeships Program are currently in 500 thousand apprenticeship and are looking into increasing up to 750 thousand. State Chancellors office followed the program with 10.5 million for Innovative programs around Apprenticeship and were successful in securing 1 million dollar grant with Ӱɴý, DVC, CCC, Laney and College of Alameda in partnership with various companies in the advance manufacturing transportation apprenticeships of California. Ӱɴý will be enrolling apprenticeships in our automotive program that involves the California Apprenticeship Standards. All apprentices will be registered with the DAS to earn 2-5 year journey level; going to school at night and working during the day 2,000 of employment and 144 hours supplemental/regular instruction each year with the possibility in PTEC, ETEC, Automotive and Welding. The apprentice will be in a standard contract with the employer, Ӱɴý and DAS; the apprentice will be in full-time position with the employer while in school of apprenticeship at Ӱɴý. The student has be to be recommended by the employer through pathway for training.8.BART Partnership (D. Wahl) Continued: BART was successful in getting Federal Transit Administration Grant and they are very interested in providing opportunities in training individuals of low income areas of our community, under represented students, women and veterans. Theyve partnered with 4 colleges that had electrical program; Ӱɴý, DVC, Chabot and College of San Mateo. Bart has found 22 units currently being offered at Ӱɴý students need for their transit program (electrician, training control electronic and transit vehicle) and Ӱɴý is in process of creating a new Certificate of Achievement for Transit. The 22 units will be presented over 3 semesters beginning FALL 2016 and individuals who are successful completing that will then be eligible for some paid internships at Bart and certainly into a hiring pool. The 20 students are in EEO objectives and assist in our achievement gap; the partnership with EOPS has the exact same goal around equity and access; its a primary importance and its written into the grant very strongly for our community. For more details, please visit BART website in jobs; the first step for any student is to apply to the program directly to BART. 9.ASCCC Proposed Resolutions Attached & Discussions (S. Henderson): S. Henderson shared the proposed Resolutions will be presented at the State Plenary at the third week of April 2016 with Mentoring program for part time faculty, affirmative action called to diversity resolution, diversified action to enhance student success and certificates on students transcripts theres large discussion on transfer however theres a larger discussion into workforce development; to get people back into jobs. S. Henderson shared information about diversity hiring in faculty, who really has the final say over courses, effective practices educational program development, AB1725 clear designation that says that the Senate is responsible for having conversation relating to the development of all educational program; the Senate has primacy over the development of courses and to be involved in strong conversation on almost every aspect of the institution even making recommendation to budgeting and processing however it doesnt mean the Senate has authority to make final recommendation; the Senate is supposed to be involved. S. Henderson shared information on the State Senate discussions around workforce development, cooperative work experience, modified regulations on certificates/achievement for greater access to federal and financial aid (9.05), BOG waiver probation status, student learning outcomes assessment (9.06), guidance on using non-credit courses (9.07), to adopt for equivalency for minimum qualification (10.0) and community colleges offering workforce development bachelors degree starting FALL 2016, having more conversation around technology update to improve our institution, matriculation developing and retesting guideline for common assessment (18.0), education plan and support for faculty open educational resources coordinators (19.0). Area B meeting is on April 1, 2016 at the College of Marin. S. Henderson asked to be emailed in case everyone else wants to add or comment. 10.Developmental Education Leadership Opportunities (S. Henderson): C. Goff shared that there are 3 components that Basic Skills Committee are looking for in faculty leadership for FALL 2016: 1 Chair of Basic Skills Committee (.25 Reassign Time) 1 Academic Center Support (.25 Reassign Time) 1 Faculty Lead (.50 Reassign Time) currently being split by two people (Math & English) C. Goff will send S. Henderson the new job descriptions recently reapproved by Presidents Cabinet and S. Henderson will send out the call. The Basic Skills positions, the recruitment will originate by a call from the Senate, the recommendations will go to the Basic Skills committee and the chosen individuals will be referred to the President for an approval. 11.EEO Committee Charges Discussions Second Read (J. Townsend & E. Holtmann): J. Townsend shared that there was a lengthy discussions within EEOC regarding #4 of EEO Amendment of Charges; Creating a plan to monitor all selection committees for ethnic, gender and disability balance and to ensure the integrity of following the requirements and the intent of the EEO process how we should phrase it and J. Townsend asked for the Senates recommendation: Discussions were around to hire a more diverse workforce, DGC discussions on the District EEO Plan, reporting back to SGC and Student Equity who advises the President, IDEAs involvement, hiring diverse faculty only when they are forced to do so by legislation or by court order, who are EEO supposed to be reporting to and what are they going to do about whats being reported, life-lock commercial why are we just looking, reporting to the President (who has the power to spend more money), someone in HR reviews the compositions of hiring committees before they do their interviews, all committees being diverse called out by the Chancellors office, final recommendations comes from the college President, thought behind #4 people tend to hire people like themselves, diverse applicants chosen by committees, bringing folks on board for first round/paper screening/who decides on going to a committee, the college President is supposed to confirm the hiring committee, selection committee procedures, page 24 D-2 of CCCD EEOP 2016-2019, faculty not being diverse group which creates difficulty getting a diverse group in faculty for screening, interview & hiring committees, paper screen are normally 2 people (how do you get diversity out of 2 people?) and usually its the same people every time, going through different departments for diversity, paper screening & interview committee consist of the same group of people to ensure diversity, the interview committee needs to be diversity checked, interventions should be when groups are being formed, opening our rubrics to avoid boxing people out, diverse experience, opening up and change our mindset so applicants can get to the interview process, shouldnt separate the paper screening with the interview screening from Uniform Selection Guide should be changed and can be changed, paper screening is whats keeping us from being diverse, wording of Amendment of Charges #4 and both paper/interview screening should be allowed to be done by the same group. Motion to change the EEOC Amendment of Charges - #4 to Creating a plan to monitor all selection committees for ethnic, gender and disability balance and to ensure the integrity of following the requirements and the intent of the EEO process to hire a more diverse workforce and report the findings to the President for any necessary action. Approved (M/S; T. Rust/K. Chuah) More discussions occurred without the voting from the rest of the Senate. The motion was rescinded (M/S; T. Rust/K. Chuah) Tabled for more discussion on 4/25/16 meeting.12.Graduation Name Readers Update (S. Henderson): S. Henderson send out the invitation to Betty Pearman and Lois Yamakoshi to be Graduation Name Readers and no response yet. 13.Administrative Procedures 1009.01 Update (S. Henderson): S. Henderson shared that he met with President Kratochvil and it was recommended that President B. Kratochvil, K. Horan and S. Henderson to schedule a meeting to discuss the Curriculum Committee authority of the Senate versus the recommendation around a particular issue surrounding the Child Development course. The meeting will be scheduled prior April 5th, 2016. 15. 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