ࡱ> Y /8bjbj[[ 79 \9 \/_z z 8>%$ʽʽ4߽.ʱնa.0%ԋ<i&i<T+ʽʽ%iz > :  Date: Monday, March 9, 2015 Time: 3:00 p.m. 5:00 p.m. Location: L109 Members Present: Silvester Henderson, Janith Norman, Erich Holtmann, Alex Sample, Janice Townsend, Christina Goff, Paula Gunder, Estelle Davi, Louie Giambattista, Tue Rust, Joanna Perry, Julie Ashmore, Kyle Chuah, Elizabeth Abril, Nila Adina, Sophia Ramirez, Ginny Richards and Abbey Duldulao (Recorder Secretary) Members Absent: Nick Garcia, Mark Lewis, Theodora Adkins and Dave Zimny Guests: Kevin Horan, Kiran Kamath and Robin Armour ItemTopic Action Items: Bolded Texts1.Call to Order (S. Henderson): The meeting was called to order at 3:09 p.m. 2.Public Comments and Announcements (S. Henderson): J. Townsend shared A2Mend Conference she attended with S. Henderson and J. Norman was awesome and amazing. 3.Presidents Opening Comments (S. Henderson): S. Henderson reminded everyone of ASCCC Spring Plenary on April 9-11th at Westin, Burlingame and CA Community College Area B Meeting to be held on March 27th at San Jose City College. S. Henderson announced the Equivalency Presentation/Workshop from ASCCC (45 minutes) with Michelle Grimes-Hillman and Kale Braden on March 23rd meeting and on the same day, the Compressed Calendar Discussion/Seminar will take place. S. Henderson asked for email response from individuals who are interested in ASCCC Faculty Participation in Institutional Effectiveness Partnership Initiative. 3.Presidents Opening Comments (S. Henderson) - Continue: S. Henderson announced that David Belman is looking for Graduation Name Readers 2015 2 Senate Representation. Senate needs to respond to David Belman by the 13th of April. S. Henderson asked everyone to send him an email with names they can think of to be readers of names. Educational Presentation Kevin Horan, Ed.D. - Vice President Instruction & Student Services shared an organizational college work-chart. K. Horans areas of responsibilities are: 14 Managers/Supervisors, 107 FT Faculty, 200+ PT Faculty and 79 Classified Staff. He oversees Office of Instruction, Student Services, Capital Building Projects, Distance Education, Library, Brentwood Center and Enrollment Management. K. Horans current initiatives are CurriCunet Upgrade, Series 25 Scheduling Software, Compressed Calendar, Distance Education, International Student Program New Smart Classroom Standard, College Complex 2nd Floor, New Physical Education Complex, New Student Union and New Brentwood Center. His involvement with various committees are with Enrollment Management, Technology Advisory Group, Sabbatical Leave Committee, United Faculty Collective Bargaining, Accreditation Steering Committee, Presidents Cabinet, Distance Education Committee, Curriculum Committee, Grade Appeal Committee and Box2A Committee. K. Horan elaborated on various projects and initiatives: CurriCunet Upgrade In pre-production, no paper forms to submit, all electronic, basis for other products in future catalog description. Series 25 Scheduling Software to retire the Groom Book, Series 25 will assist in room scheduling online, schedule meetings, AV, catering, will allows us to generate invoices when we rent to an off-campus group. This will include every sight in the district including Brentwood Center. The purchase of Series 25 will take place in 4-6 weeks and ramp-up over the next 6 months after. Compressed Calendar Will be having discussions and working with the Senate. Distance Education Is currently working on Strategic Planning and recently brought the charter to Senate. Actionable improvement plan is to put together a more robust distance education plan; outline departmental plans for course/program offerings for students. International Student Program Approximately 30 F1 Visa Students here at Ӱɴý Exploring to expand this program. New Smart Classroom Standard Is looking into upgrade move everything to digital; Demo Unit to be in L-216 (Courtneys office); you can write on projector and will capture on overhead presenter; inter-active whiteboard write, save to flash drive & BYOD (bring you own device). College Complex 2nd Floor Looking into renovating the College Complex 2nd Floor to create 9 Classrooms with new smart stations and if funding allows, will be stretching renovations to the entire 2nd floor and looking into renovating other areas of campus. New PE Complex Finished PE Complex program. PE portables, men and womens locker rooms will be demolished & set for new PE complex. New Student Union Will house Student life, learning communities, new bookstore, food service and huge conference center. New Brentwood Center Newly hired Architect, moving forward into 4 year project to complete and to start after Spring Break 2015. Funding for broken equipment will go towards replacing equipment unless its an easy fix then will be fixed. After installation of Smart Classroom Demo Unit in L-216, all faculties will be welcome to test out the equipment and opinions will be compiled. 4.Senate Announcements and Reports (S. Henderson): SGC Looking over the proposal of Position Paper. CC No Report TLC No Report GE Alex Sterling will be stepping in and job description is on its way to him. Approved 3 Courses. FSCC Not met yet. Legislative Liaison Report No report Accreditation Steering Committee To be discussed in item #9 Planning Committee In process of contextualizing a model for integrating plans that come from State and program review and aligning them with our Strategic Plan and developing process. EEOC Working on its charge to take back to SGC. Will look at District Governance Council Non-Discrimination Policies; inconsistent with each other - leave out several categories; gender identity, gender expressions, genetic information, marital status and several other categories. Will be looking at hiring questions (EEOC or IDEA - ?), reading Title 5 and reading current hiring policies. DGC Has not met since 2/09/15 5.Approval of Previous Minutes 2/23/15: Motion to approve previous 2/23/15 minutes Approved (M/S; J. Townsend/J. Perry) Majority (11 Votes) Abstained S. Ramirez, N. Adina and E. Abril6.Agenda Reading and Approval: Motion to approve the 3/09/15 agenda as listed Approved (M/S; J. Norman/J. Perry) Unanimous AGENDA ITEMS ------------------------------------------------------------------------------------------------------------------------------------------------7.Admissions & Records Incomplete Grade Contract (R. Armour): R. Armour shared documentations; Title 5 references, Curriculum and Instruction Procedure 4001 Incomplete Grade Contract and form. Discussions were about forms, best practices, passing guidelines and percentages, confirmation process, student illness situations, Deans involvement process and Title 5 guidelines. S. Henderson will bring it up to FSCC and get more dialogue from FSCC. 8.Program Review Structure Process Re-discussion (J. Townsend): Establish Workgroup/Taskforce To revise and present current program. J. Townsend forwarded information to R. Pedersen regarding Senate discussions/ideas, actual strategies, achievement gap and 6 Student Success Factors. The next step is to go to Planning Committee when developed. K. Kamath pointed out the Timeline of Development for the Program Review submission tool is on Program Review website. 9.Accreditation Follow-Up/Report (J. Norman): J. Norman shared a separate packet from Accreditation Steering Committee Meeting containing agenda, minutes, timeline and report summary for references on timeline of submission report s and Accreditation process throughout the entire year. She suggested for all to review the timeline periodically to be aware of reports coming back to the Senate. When J. Norman receives reports, she will then share it to the Senate for review and to prepare questions before Senate discussions/approvals. Discussions took place around SGC redundancy approvals, how decisions are made, delegating AIP, Purviews, Program Review Inputs, By-directional communication, Sub-committee reports processes, AIP #7 (Collaboration with Presidents office), Follow-Up Report and Recommendation Steps, Responsibility for AIPs and confusions on AIPs. J. Norman requested to email her if anyone has any concerns. 10.Teaching in Prisons Fact Finding Report (J. Perry): J. Perry gave reference information on Prison Reform; Prop 47 & California Shell Game and Californias Realignment: Real Prison Reform or Shell Game? J. Perry presented fact finding on Prison Industrial Complex, what can we do as community colleges Instructors, SB1391 (passed last year), 1,250 to be released from Correctional Facility, face to face teaching in prisons, questions she turned in to EOPS Counselor; Camber Santa Maria (Solano Community College) and answers she received back. Discussions were around comfort issues, safety involvement, West County facility, Chancellor is/will be offering Innovation Grants between colleges, Criminal Justice programs/components, previous Peralta College program and what is Contra Costa College is doing. J. Perry and J. Townsend will take a tour to West County Facility and will bring information back to the Senate. S. Henderson will share with Dr. Kratochvil regarding using SB1391 and agreement with State Chancellors office. S. Henderson thanked J. Perry for all her hard work with research through various avenues. 11.Grid on Campus Re-assign Time Update from Bob Kratochvil (S. Henderson): Tabled for future agenda. 12.SGC Position Paper 2/25/15 Meeting Draft Attached (T. Rust): T. Rust shared the draft SGC Position Paper and its contents and asked the Senators for their opinions, comments and questions to either send it now or email it to him. T. Rust pointed out 3 Main Concerns: Educational Master Plan Page 1, bottom paragraph (Drive force for key decisions) & Page 4 (Formation Strategic Goals) By-Directional Communication Page 2 (Additional Examples) SGC Sub-Committees Page 3 (Collaborate Management Philosophy) and Page 4 (Collective Review) Discussions were around Should sub-committees be allowed, by-directional communication, redundancy, creating pathway, fixing the process, role for improvement, approval timeline and discussing it with constituents. T. Rust to send out the list of concerns along with documentation for all Senators to talk to their constituents.  13.Senate Call for Candidates President, Secretary and At-Large CTE Rep (J. Norman): J. Norman reported that she received one candidate for Academic Senate President position, zero for Secretary and zero for CTE Rep positions. Secretary position is scheduled for discussion pertaining to the By-laws. Discussions took place around the role of current secretary positions. CTE At-Large Rep Louie Giambattista offered to stay on as CTE At-Large Rep. Motion to approve to extend deadline for CTE Position for 2 weeks Approved (M/S; A. Sample/T. Rust) - Unanimous G. Richards to send an email to J. Norman pertaining to her previous responsibility as Academic Senate Secretary. 14.Senate Faculty Appointment Nominees Confirmation 2 Faculty (Paper/Interview Screen) (S. Henderson): For Interim Director of Transfer & Career Services Sophia Ramirez, Rosa Armendariz and Michael Norris sent in their nominations for Paper and Interview Screening. After qualifications presented and discussions, Sophia Ramirez rescinded her nomination. Motion to approve Michael Norris to Paper Screen and Rosa Armendariz to Interview Screening for the Interim Director of Transfer & Career Services Approved (M/S; S. Ramirez/A. Sample) - Majority (10 Votes) and Abstained P. Gunder 15.6 Student Success Factor Ӱɴý Strategies (J. Townsend): Tabled to 4/13/15 Meeting. 16.Campus Committee Request Appointment Suggested Guidelines Report/Update (P. Gunder & L. Giambattista): Tabled to 4/13/15 Meeting. 17. Meeting adjourned at 4:57 p.m.      Ӱɴý Minutes of the Academic Senate  PAGE \* MERGEFORMAT 6 (:HIJZ[op  ] o ù}yuqiah!5>*\hky.5>*\h(+hnGDh^ h S\ hcyW\ ha\ h+-\ hs3\ h/Y\ h;\ hl\ h\ h\ hm\ h\h|hky.5\h|hky.5>*\hX5>*\hky.h; h|hth h|hky.hs3hehh{$IJ     4<<$IfgdvPm$$<<$Ifa$gdGlm$p-DM ^p`gdQdOxxgd(+px^p`gd(+xxgdIr  @8xgdX        ! ( B D H M N O P R Ǿ}um}h`Uh zhQ5>*\h!hx\ h6"\hVNhB7\hVNh6"\hVNh!\hVNh!5>*\hVNh^5>*\hVNhky.5>*\ h,%hky. hvP5\h,%hky.5\hQdOh(+^J hQdO^J hQ^J h.\hky.5>*\h(+5>*\ hn?hQ h/Y\ hl\ h.5\  ! O zhYJxx$Ifgdx\m$xx$Ifgd_rm$$xx$Ifa$gdGlm$kd$$If4408<$6 t0`9622 l4af4yti+O P S |j[M>$If^gdxm$ & F$Ifgd}Dm$xx$IfgdXm$$xx$Ifa$gdGlm$kd$$If408<$6 t0`9622 l4af4yti+R S u v ! 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