ࡱ> _ Z>bjbj 7bb5_""|||||8\$J***IIIIIII$"LNvI|*****I||4Iddd*R||Id*IddY@0CvHF7|FA$qII0JA@JOJOHCCJO|Dp**d*****IId***J****JO*********" B: Date: Monday, February 10, 2014 Time: 3:00 p.m. 5:00 p.m. Location: L109 Members Present: Silvester Henderson, Louie Giambattista, Alex Sample, Mark Lewis, Janice Townsend, Theodora Adkins, Ginny Richards, Alex Sterling, Laurie Huffman, Christine Park, Erich Holtmann, Kyle Chuah, Julie Ashmore, Janith Norman, Estelle Davi. Cynthia McGrath, Sophia Ramirez, Julie Ashmore and Abbey Duldulao (Recorder Secretary) Members Absent: Pam Perfumo Guests: Clayton Smith, Kim Wentworth, Tue Rust, Jennifer Romero (Student Political Science) ItemTopic1.Call to Order (S. Henderson): The meeting was called to order at 3:10 p.m. 2.Public Comment and Announcement (S. Henderson): S. Henderson announced the Resource Allocation Processes (RAP) is due to the Business Office on February 21, 2014. T. Rust added, If you need a managers approval, the RAP should be submitted to managers by Wednesday, February 13, 2014.3.Presidents Opening Comments D2L Educational Presentation (Clayton Smith & Kim Wentworth): K. Wentworth commenced D2L Educational Presentation tour from Ӱɴý homepage to: Instructors Information, transition training from blackboard which is updated regularly. K. Wentworth announced of training should be by appointment basis only by filling out the training appointment form on D2L so Debbie Wilson and Kim Wentworth can schedule large group training. She added classes are also offered at DVC and showed the self-paced 2-5 minute training video as well as the link for tip sheets that were created by Clayton Smith, Kim Wentworth and Debbie Wilson. K. Wentworth announced Ruth Goodin is trying to obtain grant support for training on D2L on Ӱɴý campus. C. Smith showed the Senate D2L course management system, Instructors tool to Student Summary Information and user Facebook friendly routes to content such as Syllabus, Communication Class List, summary of student activities, and online classes. C. Smith commented D2L is presently no equipped to receive email, it can only send email to students. Instructors will have to direct D2L to forward students email to their Ӱɴý email, its only messaging within the D2L audit. 4.Senate Announcements and Reports (S. Henderson): T. Rust commented, No announcement from the Planning Committee.5.Approval of Previous Minutes 1/27/14 (S. Henderson): Motion to approve the minutes of January 27, 2014 - Approved (M/S; J. Norman/K. Chuah) Unanimous 6.Agenda Reading and Approval (S. Henderson): Motion to approve the agenda and change of February 10, 2014 Approved with change (M/S; K. Chuah/J. Norman) Unanimous S. Henderson amended to change #7 from PDAC to Standard IV. AGENDA ITEMS ------------------------------------------------------------------------------------------------------------------------------------------------7.PDAC Changed to Standard IV: On behalf of Accreditation, J. Townsend requested the Senate to read Standard IV in detail and asked for comments and feedback. J. Townsend asked the Senate for feedbacks by the next meeting February 24, 2014. S. Henderson interjected and made the announcement that Academic Senate meeting will be cancelled for February 24, 2014 due to a planned retreat by the Planning Committee and Bob Kratochvil. J. Townsend further requested the Senate to send their comments and feedback to J. Townsend and Ginny Richards. S. Henderson posed a question: Where there any conversation came up regarding voting and non-voting? If the management team are able to vote in SGC, do they have to follow the same policy of the brown act with all their minutes after the condensed is disclosed to the community like all of our minutes are? J. Townsend mentioned that its being limited at the district level, pointing out to the ruling that SGC would have a reason whether to brown act body, it acted like a brown act body even though it is not a brown act body. Since then, the district has been relooking at that ruling. C. McGrath added, It would hold up in court that SGC is not a brown act body. S. Henderson added his reason to bring up the subject for transparencies not only within the committees but also within the management team. J. Townsend stated the management team is not an SGC body. Any SGC committee is one that has a direct reporting relationship to SGC. That has a separate body that advises the President. M. Lewis added there was a ruling years ago the management council are not a brown act body but a private advisory group.7.Continue: PDAC Changed to Standard IV: J. Townsend brought up a question, Do we want to have a budget committee and do we want further action on it? J. Townsend commented, If we need a budget committee, this would be the place to put it. No one is asking for a budget committee but us. J. Townsend recommended if the Senate would like to give ideas on what budget committee is for and include with Standard IV and if not, they can drop the subject for now. J. Townsend added, Budget decisions are not reported to Academic Senate but we do have input in them. If we choose to talk about it, we can or we can leave it up to the management way like we do but Accreditation says that we have the opportunity to have more participation and theyre asking about it. S. Henderson asked if anyone know what are the history made on campus such as conversations and recommendations. E. Holtmann commented in terms of history, before the current model where the colleges determine their own budget, it used to be a centralized operation where district decided the budgets and the DGC (District Governance Council) was the district budgeting committee. When the Governors budget came out, when the revised came out and all other pieces of information came out, the budget committee: DGC were notified when managers started figuring out, making decisions about what theyre projected enrollment would be for fall and spring. They made these decisions, they would informed DGC, Well this is what our projections are and this is why were projecting this and DGC would say, Okay we understand but arent you forgetting blank? Every step part of the budget process: hiring, enrollment and news from the state, every step was communicated to DGC. This is how it was until the model changed. J. Townsend asked the Senate if there are particular subject that interest them more, to focus on that and send feedback and ideas. She recommended for the body to start with a question. S. Henderson asked J. Townsend and G. Richards to send further information regarding Standard IV (attached with this agenda packet) A, B & C back to senate by February 19, 2014 and for the Senate to read through in detail and send all comments, revisions and suggestions to J. Townsend and G. Richards by February 21, 2014.8.Senate Announcements and Reports: Equity & Student Achievement Diversity Statement Document #2059 E. Holtmann mentioned in the last meeting, he distributed the Equity & Achievement proposed board policy and I received the feedback on the bullets that they were not exactly measurable. E. Holtmann asked if there are suggestive changes or places he could look to change the language. E. Holtmann and J. Norman suggested striking out the word competence and replacing it with humility on cultural competence. T. Rust suggested including in the bullets regarding pedagogy and curricula to be mentioned. C. McGrath added for bullet should also include professional development. If the employees are expected to develop the knowledge, it should be mentioned that the district is committed to provide employees professional development. It should be up-front that its their responsibility to do that. Further discussion within the body took place pertaining to the differences and understanding between cultural competence and humility. S. Henderson recommended if there are further comments and suggestions to email them to Eric before DGC meeting next week. E. Holtmann added if there are any articles they can forward to him for ideas, to email them to him. 9.Spring Plenary Senate Resolutions Comments and Suggestions: L. Giambattista pointed out the first step in the process on the back page is the Academic where all four areas (A, B, C & D) and for any resolutions should be turned on specific deadline before the March 21st meeting and we will work on them as a group. All representatives: Academic Senate Presidents and Vice Presidents will discuss all resolutions submitted by colleges within its appropriate areas. T. Rust suggested preparing for the meeting and expecting at times to have oppositions. He gave examples of subject questioned & responded to. L. Huffman suggested assessing our neighboring colleges who have successful accelerated programs. T. Rust stated M. Snell is handling that. L. Giambattista recommended focusing on issues that affected state legislation and state regulations. S. Henderson to schedule a meeting with M. Norris regarding any suggestions and recommendations of approach to the subject.8.Back to #8 Strategic Directions: E. Holtmann mentioned the body missed discussing item #8. E. Holtmann explained Strategic Directions goals are similar to what we had in the past and pointed out what are past and new objectives and recommended to eliminate redundancies. S. Henderson suggested reading the Strategic Directions and sending comments and feedback to E. Holtmann.10.Resumed to #10 - Bylaw Amendment/Senate Appointments vs. Election Campus Representatives: Motion to approve changes to Bylaws Approved (M/S; J. Townsend/J. Norman) - Sophia Ramirez abstained & required more research. E. Holtmann pointed out on page 4 of the Bylaws and read contents if Senators retire before the next election. Senate Council is proposing new language where the senate has the ability to appoint Senator until the next election. E. Holtmann outlined the at-large memberships. S. Henderson added it would be just a provisional appointment until the end of the term to assure all senate seats are occupied. S. Henderson highlighted two ideas for collective representation of amendments to filling senate seat vacancies: Go back to the area and implement nomination process. Senate to make recommendation for provisional appointment. L. Giambattista explained, What were circumventing is if no one wants to volunteer, were saving some money for the opportunity for someone that wants to fill the position, what were doing is saving the election process time, cost and energy, they missed the deadline or somebody resigns. Its a recommendation to come forth. S. Henderson recommendation, if at-large seat in the senate is vacant, the senate will provisionally appoint a person whose qualified to fill the vacant seat (E. Holtmann made changes to the Bylaws on computer visible to all via projector) until the next election.11.Senators Vacancies; Public Safety, Voc Tech, CTE FT, Student Services Rep PT: Referred to item #12 and remaining vacancies tabled to March 10, 2014 meeting.12.Senate Representative Appointments CTE/Student Services: Motion to approve Louie Giambattista to serve as CTE FT Representative Approved (M/S; J. Townsend/T. Adkins) Unanimous Motion to approve Nila Adina for Student Services PT Representative Approved (M/S; S. Ramirez/J. Norman) Unanimous13.SGC Position Paper, Section 5 & 6: One of SGCs ongoing agenda items is to get feedback and anything you would like to change on Sections 5 & 6. G. Richards asked if theres anything anyone would like to change (while E. Holtmann standing by via computer/projector for any recommendations) to the sections. G. Richards highlighted the timeline for next meeting is on Wednesday, February 12, 2014.14.AAT Degree Process Committee Meeting Update: L. Huffman stated Curriculum Committee likes the idea of recommended AAT Degree cycle process and S. Henderson & L. Huffman clarified: First stop, Academic Senate during application process to discuss at large for any implications or if in compliance. Articulation area Curriculum Committee L. Giambattista stated, The key distinction is that we wouldnt be reviewing the application, we would be reviewing the idea, the concept of AAT Degree or AS Degree informational vocally. The application will be handled by the Office of Instruction. E. Holtmann questioned if it was only for transfer degrees and why? L. Giambattista answered, Because weve already committed to the degree and there is nothing else to discuss to that degree. C. McGrath added, The discussion should start here first and vote on it if there are implications and our standing items and let the details be handled by later committees.15.Curriculum Committee Chairperson Campus President Release Time Update: S. Henderson explained CCC combined release time between Curriculum Committee Chair and Vice President and DVC having 40% release time. S. Henderson mentioned he had a discussion with Bob Kratochvil regarding the structure of release time and will further discuss the subject and encourage the college to redistribute current release time.16.Leadership Applicant Update Interested Persons Deadline 02/13/14 S. Henderson commented on the meeting he had with Kevin Horan regarding if an adjunct can hold leadership position and explained for conversation purposes the pros and cons of the subject process. The senate further discussed reassigned time and office hours for adjunct by holding leadership position and reiterated the purpose of this subject is for conversational purposes at this time.17.S. Henderson reminded all about cancellation of meeting for February 24, 2014 and will recommence on March 10, 2014. 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