ࡱ> [ 3bjbj 4dΐΐ+  OODv4#v%v%v%v%v%v%vxV{%v%vOO:vOR#v#vb4"igʪ/3e>vPv0vqe.|||i|ip Z@,4`/%v%vv|  :  ACADEMIC SENATE MEETING SUMMARY 01/25/10 Room 222 3:00-5:00 p.m. Present: Michael Norris, Clint Ryan, Mark Lewis, Alex Sample, Brendan Brown, Robin Aliotti, Cindy McGrath, Cathy McCaughey, Nancy Bachmann, Andy Ochoa, Scott Cabral, Estelle Davi, Judy Bank, Janice Townsend, Nnekay FitzClark, Bill Fracisco, Mara Landers, Tracy Nelson, John Henry, Phil Gottlieb Topic/ActivitySummary/Actions Taken1Call to Order2Public CommentNone3Senate Announcements & ReportsAnnouncements Nnekay FitzClark is replacing Christina Goff while she is on Medical Leave. Nnekay has taught at Ӱɴý for 3 years and is an Interim Instructional Librarian and Department Chair. Tracy Nelson is the new Part-Time Liberal Arts & Sciences Representative for the Academic Senate. Tracy teaches Political Science at the Brentwood campus. Ginny Richards will be at DVC as the DSPS Manager for this semester only. The Senate is looking for a temporary replacement for her for this semester. Suggestion: To have the Academic Senate Meeting Agendas and Minutes e-mailed to the Senators one week prior to the next meeting. District Governance Council (DGC) The first meeting of the year is scheduled for tomorrow Tuesday January 26th and one of the topics will possible the audit report review. Shared Governance Council (SGC) Meets Wednesday January 27th . General Education Committee (GE) The first meeting this semester is Thursday January 28th 1:30-3 p.m. in the conference room in the Office of Instruction, Room 420. The agenda went out campus-wide today via e-mail at 1:30. The topics are the three upcoming G.E. Seminars (March 1st, March 29th, April 19th) and three COORs. The focus will be on switching to the G.E. SLO on Global Perspectives. The G.E. Committee will need a replacement for Kimberly Wentworth while she is on Leave. The Committee also needs a G.E. Chair for Fall 2010. Consultation Committee Continuing to work on the budget. Curriculum Committee Meets for the first time February 3rd. The last count showed that 175 COORs still need to be submitted. The C.C. averages completing 30 COORs each meeting. Faculty Senate Coordinating Council (FSCC) First meeting of the year is on Thursday January 28th. The main topic of discussion is a legal position which was researched by the District that stated that the Shared Governance Councils at each campus do not have to be Brown Act. If there is a change it will not affect the SGC here at Ӱɴý. The Shared Governance Council at Ӱɴý will remain a Brown Act Body even if the other campuses choose to no longer be a Brown Act Body. 4,5Approval of previous minutes Agenda reading and approvalMinutes approved with no corrections: (18-0-0) Agenda approved with no corrections: (18-0-0) Future Agenda Item requested: Block Scheduling by Janice Townsend Future Agenda Item requested: Database Overview Presentation by Nnekay FitzClark6AppointmentsDGC Appointment Michael Yeong is nominated to be appointed as a representative to the District Governance Council. Michael Yeong is approved for appointment as a District Governance Council (DGC) Representative. (18-0-0)7Ӱɴý Budget Committee & New Budget ModelNew Budget Model History If approved, starting Fall 2010 there will be a new Budget Model for the District. The funds/money will come from the State to the District Office (D.O.) then the D.O. will split the money between the three campuses (currently the split will be determined by FTES). Then, possibly the D.O. will send a bill to each campus for their services and each campus will then transfer money from their allotment to the D.O. to pay for their bill. Then the rest of the money each campus needs to budget for their campus accordingly. Suggestions, Comments and Questions Suggestion: Instead of transferring the money from the D.O. to the campuses and then transferring it back again to pay the D.O. services bill, why doesnt the D.O. take the funds for their services from the funds when they are directly transferred from the State? It is also suggested that if transferring the money back and forth utilizes money, time, or Human Resources, then that method should definitely not be used. The opposition to this suggestion is that if each of the campuses receive a bill telling them what D.O. services they pay for and how much they are it gives each campus the chance to decide if they want to continue those services or not. Question: Who determines the billing rate for the District Office services? At the state level they decided a couple years ago to give the Districts their money based on the number of students each District has. The new Budget Model has been derived from the model used at the State level. The formula for determining the way the allocation is a split is currently set at the number of students at each college in the District. Some colleges in the District feel that there needs to be some adjustments made to that formula. Question: When the State switched to this Budget Model, did that reduce the staff at the State and if so, can we expect the same outcome at our D.O. Question: Inquire with other Senate Presidents whose Districts have gone to these Budget Models to see what difference(s) it has made for their Senate. Question: If the District is splitting and distributing the state funds will they be splitting and distributing the reserve as well? A response to that question is, the D.O. and the Chancellor are holding the reserve funds in anticipation of mid-year cuts. Ӱɴý Budget Committee Comment: The Budget is under Managers purview and is a managerial decision ultimately the budgeting decisions are legally the Managers decisions to make and a Budget Committee will not ultimately be able to make those decisions. Comment: A difficulty will be everybody competing for funding for their department and/or areas. There is no way to represent everyone on the committee. Comment: It would be useful to have a committee that can and will be aware of the needs of all the various programs and be able to offer a recommendation to the Managers. Suggestion: The Budget Allocation Model is changing, but that doesnt mean that Ӱɴý needs to change the infrastructure. Question: Will the Budget Committee have any decision making ability or influence to make budgeting decisions? Some possibilities for reporting responsibilities for the Budget Committee are the SGC, President and/or Academic Senate, but it has not been decided yet. Comment: Some faculty would like to have more of a say in the budgeting and how they money is spent. Question: Is it possible to expand on the finance structure for new funding in SGC and use that structure expansion for the Ӱɴý Budget. Suggestion: The first question to answer is will the Budget Committee have any decision-making abilities and to what level of detail will the committee look at budgeting, once those questions are answered it is easier to move forward. Suggestion: The best way to conduct the budgeting decision fairly is to have communication between the Manager in charge of that area, program, department etc. and their constituencies to ensure the Manager conveys the reasons and issues behind certain budgeting decision that are going to affect that department, area, program, etc. There needs to be a clean representation on the Budget Committee, to take the collective as a whole and not the interests of individual departments. Plan Michael stated that he will get a summary of this out to faculty in the next few days. He will also discuss with Peter the questions that were asked and the specific question regarding the Budget Committees decision making abilities and get those answers back to the Senate.9Release Time HandoutReview of Handout The issue of Reassign Time was discussed briefly at the last Senate meeting. The handout is a Draft regarding the inquiry into the actual usage of Reassign Time. Comments and Suggestions Question: What is the interview process and what criteria will be used? The criteria that will be used have not been decided yet. Peter has stated that he is open to any and all suggestions on this matter. One of the ideas for the criteria is how the usage of the reassign time ties into the goals of Ӱɴý. Question: What is the connection between the reassign time and the new funding model? Response: Previously the District just paid through the C-Contract Hourly salary the replacement for the reassign time, there was no direct accountability for the reassign time and its usage. The real connection is with the decision making for reassign time, no that the lump sum is being allocated to the colleges Ӱɴý needs to be sure of the decisions made regarding reassign time. Comment: In the interview process those who have reassign time may feel threatened because they have to justify their reassign time and they may feel that they could lose that time. Michael conveyed that Peter is aware that this may be the feeling among some and that he most certainly does not want to make faculty feel threatened. Comment: Some faculty feel this is under Management purview and do not feel faculty or the Senate needs to be involved in this decision. Comment: In regards to the interviews, the grants that are associated with reassign time have a lot to do with whether or not the evidence and data has been shown that proves the goals of the college and/or the grant have been met. One way to lessen some reassign time is to find an equitable way of determining reassign time. Reassign time should be fair to the job, as a job progresses it can sometimes take less reassign time then it did at the beginning. Comment: Some faculty received part of their release time as part of a large grant and part of the grant was that they would have a set amount of reassign time, then the position becomes institutionalized. Some of these faculty members feel that their reassign time cannot be cut because their position is institutionalized. The response was that anything institutionalized is not exempt from being cut. A comment was made that with grant funded reassign time, every time goals of grant were met the reassign time lessened and part of the grant were transferred over to the institution. Plan Michael stated that he will take the Senate input and reconfigure the Draft letter to faculty and get that out to them and come back to the Senate with that input, then report the information/suggestions gathered to Management.10Enrollment Management for FallUpdate The Enrollment Management Committee has not yet started discussions on possible cuts for Spring 2011. The cuts are approximately 5% year-over-year, 5% from Fall and 5% from Spring to total 5% cuts for the entire year. 11Temporary Replacement for Ginny RichardsUpdate Is there any interest in the Academic Senate for anyone to temporarily replace Ginny Richards for the semester as the Academic Senate Secretary. There is a stipend for the position. No one in the Senate expressed an interest in the position. 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