ŠĻą”±į>ž’ FHž’’’E’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’’ģ„Į% šæ„%bjbj%ē%ē "2GG„!’’’’’’l0€€€€ Œ0„12¬¬¬¬¬¬¬¬$1&1&1&1&1&1&1$×2 ÷4xJ1¬¬¬¬¬J1¬¬_1¬B¬¬$1¬$14 Dnü-1¬  @©OH˜Ä0P€īø/ 1 u10„1$/ōo5¦jo5100ŁŠÓ°É“«Ć½ Academic Senate Draft Minutes 8-30-04 Room 473 3-5 p.m. Present-, Curtis Corlew, Alex Sample, Bill Fracisco , Mark Lewis, Brad Nash, Ed Lewis, Jeff Frates, Barbara Austin, Michael Norris, Cathy McCaulay, Shirley Baskin, Scott Cabral, Tanya Silva, Lois Yamakoshi. Absent- Don Kaiper, Andy Ochoa. Guests- Ginny Buttermore, Estelle Davi, Kiran Kamath, Richard Livingston, Cindy McGrath. Public Comment Tanya Silva announced that she was leaving ŠÓ°É“«Ć½ for a San Francisco St. teaching job and thanked Yamakoshi and Kaiper for their hard work and help while she was Senate Secretary. Minutes approved No minutes approved Announcements 1.College Monday meeting schedule now includes two Senate meetings. The new schedule is in your mailbox and on the shared governance web page. The next Senate meeting is Sept 13th. 2.We are in the process of creating the new list of senators for this year. Departments that are still not definite are Math, Music, and the full and part-time at large reps. Norris and Buttermore will put a call out to all faculty to get at large reps.. McGrath asked that there be a discussion about whether there would be a conflict of interests with her being the Journalism/Foreign languages Senate representative and being the Journalism advisor. The Senate felt there was no conflict of interest, and that the Senate is open top all faculty. The Senate chose not to go out to all the faculty so that McGrath could start right away. 3. Norris would like to put together a notebook for senate reps. Please email him with suggestions for what it contains. 4. President’s office will coordinate a retirement party for all employees retiring during any given year. Open call to faculty, staff and managers will plan the event. 5. Acting Chancellor received and agreed to Senates’ request to actively and cooperatively be involved with hiring interim/permanent chancellor. It will take 3 months to hire the interim chancellor, who will serve up to one year. The entire process is not set yet. 6. Acting Chancellor Phyllis and Tom Smith are scheduled to come visit the Senate specifically on September 27 to answer any questions about budget, etc. 7. a.The new state chancellor (Drummond), State Academic Senate president (Kate Clark) and CCLC president (David Viar) will be visiting ŠÓ°É“«Ć½ the morning of September 16th. There is no set agenda for the visit at this time. 7.b. The District program review is also on Sept 16th. President Garcia said he did not know at this time if there were any ŠÓ°É“«Ć½ programs other than AJ that were under scrutiny. 8. Police services says that Lot B is still the best parking lot for having extended faculty parking hours. Senate thinks Lot C has more parking spots. Question: can faculty park in students’ slots? Yamakoshi to take to police services again. Reports: SGC-Austin. District has frozen reserves which we normally use to make up our deficits. PFE was also cut.. Financial Planning Model (FPM) might have to change. But campus will continue to plan and be frugal. Look at prioritizing if there are cuts at the SCG. Baseball stadium lease will be signed next month. If all works well, play begins this summer. The core building remodeling will be discussed at the college assembly on Nov 1st. Feedback after the assembly will be sent through the department hairs. Austin concerned about the issue of conflict of interest with Peter being a negotiator. Management can choose who they want to be their negotiators. Agreed to have shared governance reps from the Senate stay the same for another year for continuity. Curriculum Committee-Kamath. Thanked Senate for letting her go to curriculum Workshop. 2LS was removed from IGETC for 04-05. Approved by us to get it ready for 05-06. Course is transferable but not on IGETC list. Removed back in 2000, but we didn’t realize it. Students counting on IGETC certification in 2005 may not get it. Course will be renamed Philosophy 2LS. The 900 course outlines were due to the Deans August 20th. Frates concerned that it takes a year to get a 900 class in the paperwork system. Barely have a chance to see if something is working before you have to turn in program changes. Kamath says totally bound by catalog deadline changes, etc. CC will create a rollover calendar to help speed up the process. Converting existing course to online course. New online form. Approved by online subgroup. DGC-Yamakoshi. Budget to UF and president by Sept 9th. Lois will ask to get it as a pdf file on District web site. Anyone may make comments to Tom Smith about the new budget. Action Items/Discussion Items: Self study survey-McGrath. Survey was given out in May. One hundred nineteen responded, which was over 80% of the full timers. The results were put on the SPSS program. Survey results put out in a booklet with all the data and comments. The Senate can get other break down of data if it wants using the software. In general, people overwhelmingly liked the representative senate idea. About one third said they were not getting good communications back from the representative. Other suggestions, including election by whole body of officers, were turned into bylaw changes. Some ideas to help were to publish attendance and voting record on the Senate web site. Austin thanked all those people who helped with the survey. Committee to turn over material to Senate office. Constitution and Bylaws-Lewis. Lewis stated that the convocation was very helpful. As a result, he made the following changes: The secretary will be treated like the other two officers in terms of election and recall at large. He/she does not have to be a Senator. There is no impeachment or expulsion, just recall, and only for the officers. Recalls are modeled after state procedures, are not for cause, initiated by a signed public petition of at least 20 faculty members, discussed at a single Senate meeting with questions and answers, then voted on by the faculty at large using anonymous ballots to prevent any possible retribution. Term limits are still up in the air. They might or might not help in recruiting. To help in the decision, the Senate will send out a mini survey to everyone to determine if faculty favor limits and if so, for how many years. Three officers don’t have to be senate reps but can be. Senate reps must be certificated. Lewis stated that part time reps from student services would be representing far few teachers than the other 2 reps. Yamakoshi explained how some full time reps represent as little as one person and others up to 14 faculty. Each rep could talk to a different perspective. Davi brought up problem of PT rep communicating with their constituency at all. If AJ/Health subsumed under Voc Tec, having 3rd part timer rep would not effect quorum issues. Corlew asked if people are really concerned about not having enough representation? Therefore there will be no third part time rep. To help with getting enough votes for the constitution/bylaws vote, get reps, if they wish, to recommend them at department meetings. Key to improving Senate is communication. We need to be more connected, give out more information and have the senate reps communicate more directly with the departments. Next Senate Secretary (Yamakoshi). Norris suggested that we have a student assistant. They have been very helpful in the past. Hiring a student assistant is not an issue from a budget or personnel standpoint. Secretary would be more for parliamentarian, senate council member and treasurer. Tanya recommended that the job be shared or split off. Davi interested in how hours would be split between student assistant and secretary/treasurer/parliamentarian. Sample suggested part of secretary’s job description would be managing the student assistant. Could transfer parliamentarian effort more toward Senate V.P, although some said that might not be a good thing to do. Norris will check into details of what being a secretary might really means. New bylaws state secretary’s key jobs are: minutes, budget, senate record and council duties; V.P. moderates Senate discussions. 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