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Approval of Minutes and Consent Agenda 1. Discussion ensued about bylaws saying that the names have to be mentioned in votes if not unanimous. If just one person is abstaining, for example, then put that name next to the vote. There was a discussion at the 2/14/05 meeting about what was appropriate to discuss concerning Senate versus Union topics. Names next to quotes inhibit people from comfortably discussing things. Many minutes from other organizations just say a discussion ensued, what the discussion was, and then the vote. They are written in passive voice, not attributing names to comments. Discussion can be just brain storming. Is there a difference between including factual comments versus excluding other commentary? Tapes of meeting are in the Senate Office, but anyone has access. Brown Act does not require the meeting be taped, but anyone can tape it. 2. TAG only meets once a month. TAG rep able to report to Senate every meeting. Nash moves, Perfumo 2nds, to replace McGregor with M. Lewis for TAG committee. Motion passes 11-0-0. 3. No need for vote on C. Smith to replace McGregor on C.C. because he is the alternate for one semester. Agenda approved Folino presentation postponed. Request for explanations of changes in draft agenda be in final agenda. Action Items/Discussion Items: Election committee (Norris) No one wants to be President or Secretary. Norris is not interested in Presidency. CC offices: Chair, computer, liberal arts (2), English, online (only 6 total). Listing of where senate officers can come from. Election timeline for election not in bylaws, other than President is in Spring and V.P. is in the Fall. Why not just have a timeline to have people come forth? Have an official two-week nomination period for all the positions (president, secretary, 2 part time, one more for graduation, and CC: liberal arts, English, online. Discussion of what would happen if no President comes forth. Cabral will be one of the two CC Liberal Arts reps (three year position). Graduation committee has Poku, Maltester, and McCaughey continuing on but could use one more. ĐÓ°É´ŤĂ˝ has one for permanent Chancellor hire. Baskin volunteered. Still do not have a chancellor job description. Issue of autonomy at Board meeting. Nash moves, Kaiper 2nds, to have Baskin as permanent Chancellor Hiring Committee rep. Motion passes 10-0-1 (Baskin abstains). Both Davi and Gotlieb are unopposed for their At Large Senate liberal arts and Occ. ed positions. Area has to approve Senators and Senate approves Curriculum Committee members. Must go out to ballot for Occ ed for Gotlieb to be their rep and Davi for Liberal Arts rep. Baskin moves, Kaiper 2nds to have Pearman as computer CC rep, Cabral as one of L.A. CC reps and Kamath continue as Chair for next semester. Motion passes 10-0-1 (Cabral Abstain). Senate Budget Update- (Yamakoshi/Norris). Norris passed out forms for Senate stipend for Fall 04 semester. Remember cannot miss more than two meetings to get stipend for Spring 05. What about Senators getting paid at the non-instruction rate at least for an hour on Mondays, especially given the possibility of working to contract? Would have to be a change in bylaws. Currently there is close to 32,000 dollars but we do not want to spend it unwisely. Other people spend extra time working for the college. Could raise stipend rather than pay AC rate or make stipends for others, for example CC, SGC or any other faculty appointment. Other uses could be Senate scholarships, money for CSOD, faculty scholarships, possibly even buying release time back for the Senate (charged average C contract rate). Norris will look into the faculty average hourly rate. Senators are not compensated across the state. Need to stay away from faculty versus faculty feelings. Large numbers of other faculty are compensated through reassigned time. Our money comes from not having a few student assistants working 20 hours per week. The three officers just used the $2000 stipend for the Secretary. There isn’t much travel, just the G. Hayward $400, classified staff lunch, no food at senate meetings. Need to get a list of release time from SGC or some other organization. Carryover can be taken back every year, but so far we have, with Bruce’s help, gotten it back. Each new year we get money based on Board policy. Copy code can be changed, but according to West, that would also affect our telephone and mail along with the copy code. Changing codes will not change problems with copy volume. So code is not to be changed. We need to just try to cut down on immediate service a large volume. No specific work to contract issues at this time. Some discussion about general ed requirements and homework assignment load, particularly essay work. Recap of student comments from last CCCCD Board meeting. We are not going to compromise quality in the classroom. Articulation not an issue unless seat time or content changes. Work to contract is about the extra that faculty do. Continue on next agenda. Minimum quals changes for faculty (Yamakoshi): Lewis got a response of NO for Biology. What about the other 15 changes? “Broadening is better” approach isn’t always better. However, all that it means is that they can apply, not that they have to be hired. We have good people applying but we constantly have to get equivalencies. But if it is too broad, the discipline could lose integrity. Motion by Baskin, 2nd by Sample, to have ASCCC rep abstain on minimum qual votes with no previous direction given by the discipline experts. Motion passed 10-0-1 (Kaiper Abstains). Employee luncheon (Yamakoshi): Asked Schmidt about combining appreciation lunches (perhaps Thursday, May 12th). If Academic Senate provides resources, they will do the work. They will appreciate extra help, and can do combined lunch for around $700. There is concern over scheduling lunch in conflict with classes, so make it broad enough time (11:30-2:00). Thursday or Friday bad for nurses because at clinic. Cutler said O.K. to use regular funds for food if money is transferred to CSOD as staff development. Is $700 a little low? Where are we going to have a lunch for such a large group? Discussion of where the food would be purchased. Motion by Perfumo, 2nd by Kaiper, to transfer $1500 to CSOD for luncheon, remainder to be kept for other staff development, but lost the quorum. Yamakoshi will pass our suggestions on to Schmidt Unlawful discrimination procedure (Yamakoshi): Did not pass DGC but for different reasons than we had suggested. UF lawyer says you cannot transfer someone automatically if there is a problem. And we did get the lawyers to look at the final draft. However, there will be no other changes to vocabulary in the document. Must put in writing any concerns we still have. We still have problems with the word “looks”. This policy gives management power to get rid of faculty. Reports: 1. SGC (Baskin)- All time spent on requests for FPM. Could SGC follow up on retirement party? Is it on Monday of finals week from 4-7? 2. Curriculum Committee. (Kamath)- Finished looking at online courses for next semester. What are criteria for putting a conventional course online? Training for how to update course outlines. Finish developing a handbook and send it to chairs and put online. Kamath went over the list of openings for C.C. Self-assessment draft: Explanation about “uncertain” answer on sheet. Should we split policies and programs in #1? Did we ever have the information to look at ĐÓ°É´ŤĂ˝ policies? Can we give the C.C. flexibility to split topics up where appropriate? Formal vote on this form next meeting. 3. TAG- no report 4. College and Senate President report Many in OCC Ed office is retiring. Garcia says this is an opportunity to review our management structure in Office of Instruction but changes will be cost neutral. We want District to review their management structure also, given the District wide hiring freeze. Take back to our constituents about how to restructure our management. Senate wants to ask management questions rather than demanding they do something. Could we broaden the discussion to the whole college rather then just the Office of Instruction? 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