ࡱ> PRO` j0bjbj .@g(````    $06PPPPP///U6W6W6W6W6W6W6$7h*:{6+/{6``PP6:::`8PPU6:U6::n 24PD  3 U660613:R:@4:4P/Hw:a///{6{6*///6h h `````` Ӱɴý Academic Senate Draft Minutes 10-23-06 Room 222 3:00-5 p.m. Present: Alex Sample, Mark Lewis, Brendan Brown, Brad Nash, Cindy McGrath, Michael Norris, Andy Ochoa, Phil Gottlieb, Erich Holtmann, Estelle Davi, Scott Cabral, Barbara Austin, Laura Bernell, Pam Perfumo, Richard Villegas, Ginny Buttermore. II. Public Comment No report. III. Senate Announcements Ӱɴý may be applying for a Teacher Pipeline Grant. The Grant would be for $100,000 to $300,000. SGC: The SGC talked some more about committee charges. SGC took a survey about the perceived effectiveness itself. Most responses to the survey indicated that many people were not aware of what the SGC does. The SGCs self perception is that it is doing important and good work, but there needs to be better communication between the SGC and other parts of the college. Planning Committee: Revising the educational master plan. Staff Development: No Report. DGC: Discussed how to fund the retiring health benefit liability. The liability unfunded is about 225 million dollars when you extend that over thirty years. The district adds a seven million dollar debt to the balance sheets each year. The proposal is that a different method of accounting be used, including stability funding when the district receives it that might be used to fund the retirement health benefits. TAG: No report. Compressed calendar: There is an online forum. Enrollment Management: No report. Student Services: Undergoing some reorganization. There is an advisor committee and an SLO. There is some over lap between the two groups. Distance Ed. Committee: Talked about faculty concerns. Everything was on amicable terms. Matriculation: No report. IV. Minutes Approved 10/09/06 Minutes Approved 13-0-0. V. Agenda Approved Changes to the agenda: I would like to add the action item of Appointment to Accreditation Steering Committee from the Academic Senate. There is time urgency because a number of things must be done to prepare for accreditation and the Steering committee is planning on meeting before the next Academic Senate meeting. There are no oppositions. Agenda Approved. 14-0-0 VI. Agenda Items Consent Calendar: Madeline Puccioni has been appointed to be our representative to the District Staff development committee. Dave Hobbs has been appointed to be our representative to the District Sustainability Committee. Casey Cann and Morgan Lynn have been appointed to be our representatives to the Equal Opportunities of Diversity Advisory Counsel for the district. Michael Norris has been appointed to the Accreditation Steering Committee. The Distance Ed. Committee is looking for formal re-approval of their senators. The current situation is that there are five positions and one alternate, and there are six volunteers. This will be on the next Academic Senate agenda. Job Description for Accreditation Chairs: After reviewing and discussing the proposed job description for the accreditation chairs, the Academic Senate has asked for more compensation and clerical support for the accreditation chairs. Richard Livingston explains the proposed job description for the accreditation chairs: I am here to tell you why it is appropriate, and even offers a very generous compensation level. I am not interested in giving faculty a huge amount of work and exploiting them. I am interested in being a good steward and getting the most out of tax payers money. Twenty-five percent equates to about nine hours of work per week. In a typical month a faculty chair would be getting about 36 hours of time to work on accreditation. During that month, he or she would have to attend two standards committee meetings for total of about four hours, and then one steering meeting for about two hours. So that is thirty six hours a month in order to prepare for meeting, make sure people are on task, maybe do some writing, make back up documents, and so forth. Each accreditation group will have a lead manager for clerical support if necessary. Christine Fithian, who is extremely efficient and technologically literate, will provide support for the entire accreditation project. Over the course of the two semesters, this is about a $9,400 offer. There used to be 8 standards and 8 committees. Some of those standards were redundant and some were very narrow and would require six or eight pages for one standard; that is not the case anymore. We are not expecting four people to do what eight people used to do. Standard number two is instructions to student services and library resources, which is going to be divided. A vote is taken, and the job description is unanimously approved. Revision of Senate Bylaws: The constitution says that there is no minimum vote required for the election of officers, however, the bylaws state that there needs to be a minimum of fifty faculty votes in order to elect an officer. Should we amend the bylaws to match the constitution? There is a motion to amend the by-laws, and the motion passes without opposition. Management Evaluation: The Academic Senate has the right to add, or suggest adding people to the group that will be evaluating managers. Who should we add to the group that is evaluating Richard? Should we add the subordinate deans? Yes. Who should we add to evaluate Dan? Should we add part time faculty? Yes. Should we add part time faculty to Richard? Yes. Who should we add to Thais Kishi? We should suggest those that teach online classes and contract ed. ASCCC Resolutions: Articulation Transfer 4.04: restriction on enrollment for transfer level courses. Should we make it so that students have to be eligible to take English 90 in order to take college level courses for transfer or AA degree? We see hundreds of people at this college that never intend on transferring or receiving a degree. Do we want to change the laws so that some colleges would be allowed to do this? Are most people in favor? Yes. Taking the word transfer out of degrees: some colleges use the word transfer in certain degree titles. The transfer degree does not guarantee that a student is transferring. Ӱɴý would not be affected by this decision. The titles of our degrees are broken down into four different categories; the fourth category is titled University Studies. 9.03: Encourages colleges to have an information competency requirement in order to reaffirm support, to conduct a survey, and to encourage more colleges. This could be used as justification for requirement two or three years down the line. The state senate will do the work to gather the resources. If this doesnt pass then they wont do the leg work. This is an unfunded mandate. The funding comes from our dues. The colleges have to work to implement this. Students dont know how to evaluate various sources on the internet. Im not convinced that very many people on the faculty could do that either. We are asking the senate three things: to go about and survey colleges around that state for the best practices, to write a hundred page booklet on what information competency is and why it is a good thing, and to set a precedent to someone in the future that wants to set a mandate statewide. There are mixed opinions from the Academic Senate in regards to this topic. 9.06: currently, students in community college high school programs are required to pass an Exit Exam in order to receive their high school diploma. This resolution will allow community colleges to grant high school diplomas without using the exit exam. All in favor? Yes. 9.11: accumulative GPA. Educational Planning: Program Discontinuance: Ӱɴý adopted a program approval process about a year and a half ago, and we decided that we should also have a process for program discontinuance. There was a drafting program at Ӱɴý fifteen years ago. The drafting teacher left and we had to drop the program. Even though the program has been dropped, it hasnt been officially discontinued. There is a draft for the discontinuance process of instructional programs. The draft explains that programs can be designated as in trouble for a number of reasons. The draft explains the program discontinuance process. First, the program is identified as in trouble by the senior dean of instruction, in consultation with the program dean and faculty. Second, the Ӱɴý Academic Senate is notified of the program that is in trouble. Third, programs that are in trouble are discussed, as specified in Curriculum and Instruction Procedure 4008, with the district Educational Planning Committee. Fourth, a plan to ameliorate the situation is developed and implemented by the program faculty and dean. Fifth, if the program remains in trouble, the vice president, in consultation with the program faculty and instructional deans, identifies the program as a candidate for discontinuance. Sixth, the vice president formally notifies the department chair, the Academic Senate, the Shared Governance Council, and the college president regarding the possible discontinuance of the program. Seventh, the vice president, after reviewing program data and advice from the instructional deans, the program faculty, and the Academic Senate, makes a recommendation to the president regarding the programs discontinuation. Eighth, if the decision to discontinue the program is made by the president, the instructional deans will develop a plan to address: reassignment of program full time faculty, a timeline for phasing out the program or an alternative option so that students can complete program requirements, and the distribution of assets. Typically the development of a plan to address a program in trouble will be developed during one semester and implemented the next. Programs can be reinstated after they have been discontinued. VII. Possible agenda items for November 6th Hiring of secretary Learning communities Faculty evaluation documents Code of ethics for faculty Senate of the whole vs. representative senate Report on outreach to k-12 and 4-years Board Policy 5033: Budget Development Equivalency policy: requirements and committee membership, voting Meeting adjourned at 5:02 p.m. $2457:ACEFHQXY[t  B C D W a b | } }rkd h h(C h h h1h15>*\h1h#D\h; h#D\h6Ch5:*hR hKhKhKhAh%|h(h " h y|h#Dh#Dh h#D5h h#D5>* hIlaJ h(CaJ hEkaJ h(aJ h#DaJ h#D5>*h#D5>*aJ &QD W b | a a r Po & F ^gdIl & F ^ & F gdIlgd1 & Fgd1g0i0 @ J X ^ ` a ; A [ g k l . ^ ` a q r OPgt*+büßhe?h0hd h hd h h? h he? h h]/ h#D\h(zh hYh]/hH8]h~C,htxh hwhVhQ 2h(h#Dh(C*\h#D5>*\hULDh\,h h~hmhk&h!h_<"h3 h h7,1h/ =!"#$% @@@ NormalCJ_HaJmH sH tH :@: Heading 1$@&5>*DA@D Default Paragraph FontViV  Table Normal :V 44 la (k@(No List HH ~[ Balloon TextCJOJQJ^JaJ2B@2 1 Body Textxj(j(@QDWb|aarPoF e& '!'6'S'n''''+(D(c(d(e(f(g(h(k(000 0D0D 0D 0|D 0|D 0|D 0|D 0|D 0|D 0|D 0|D 0|D 0 |D000000 0 0 0 0 0 000000000000000000QDWb|aarPoF e&k(000 0D0D 0D 0|D 0|D 0|D 0|D 0|D 0|D 0|D 0|D 0|D 0 |D000000 0 0 0 0 0 0ۊ00, bj0j0i08@0(  B S  ?j(|cd< k|cdn|cdT|cd|cdt |cd\ |cdf|cd<#e|cdwd}cdD}cd*urn:schemas-microsoft-com:office:smarttags PersonName 1=g(k(g(k('##$$$&f(g(g(h(k(g(k( ,~2˜BLK G؇ܫQɠ$U~rTnY؇ܫ&;\^b^p+exMtAKf~rTdp~rTkSx؇ܫf}b^,&~rTh^`.h^`.hpLp^p`L.h@ @ ^@ `.h^`.hL^`L.h^`.h^`.hPLP^P`L.808^8`0o(.^`.pLp^p`L.@ @ ^@ `.^`.L^`L.^`.^`.PLP^P`L.h^`o(whhH.h^`.hpLp^p`L.h@ @ ^@ `.h^`.hL^`L.h^`.h^`.hPLP^P`L.h^`.h$ $ ^$ `.^`o(.@ @ ^@ `.^`.L^`L.^`.^`.PLP^P`L.h ^`hH.h ^`hH.h pLp^p`LhH.h @ @ ^@ `hH.h ^`hH.h L^`LhH.h ^`hH.h ^`hH.h PLP^P`LhH.h^`o(whhH.h^`.hpLp^p`L.h@ @ ^@ `.h^`.hL^`L.h^`.h^`.hPLP^P`L.h^`B*o(phwhhH.h^`.hpLp^p`L.h@ @ ^@ `.h^`.hL^`L.h^`.h^`.hPLP^P`L.h^`.h^`.hpLp^p`L.h@ @ ^@ `.h^`.hL^`L.h^`.h^`.hPLP^P`L.h ^`hH.h ^`hH.h pLp^p`LhH.h @ @ ^@ `hH.h ^`hH.h L^`LhH.h ^`hH.h ^`hH.h PLP^P`LhH.h ^`hH.h ^`hH.h pLp^p`LhH.h @ @ ^@ `hH.h ^`hH.h L^`LhH.h ^`hH.h ^`hH.h PLP^P`LhH.h^`o(whhH.h^`.hpLp^p`L.h@ @ ^@ `.h^`.hL^`L.h^`.h^`.hPLP^P`L.h^`B*o(phwhhH.h^`.hpLp^p`L.h@ @ ^@ `.h^`.hL^`L.h^`.h^`.hPLP^P`L.h ^`hH.h ^`hH.h pLp^p`LhH.h @ @ ^@ `hH.h ^`hH.h L^`LhH.h ^`hH.h ^`hH.h PLP^P`LhH. 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