ࡱ> e +bjbjqq 7fp\p\-#_  8\:͘LNNNNNN$prr4888FL8L88R:<~4 ^F;80͘";<<<>8Z8rr8͘ > X:  Date: Monday, November 5, 2018 Time: 3:00 p.m. 5:00 p.m. Location: L109 Members Present: Josh Bearden, Laurie Huffman, Louie Giambattista, Mindy Capes, Estelle Davi, Alex Sample, Scott Hubbard, Roseann Erwin, Edward Haven, James Noel, Anthony Perri, Julie Von Bergen, Faith Watkins, Shalini Lugani, Mark Lewis, Janice Townsend, Ryan Hiscocks, Marie Arcidiacono-Kaufman and Abbey Duldulao Members Absent: Nick Garcia, Colleen Ralston and Janith Norman Guests: Kevin Horan, Nancy Ybarra, Nikki Moultrie, Ryan Pedersen and Victor Coronado ItemTopic Action Items: Bolded Texts1.Call to Order (J. Bearden): The meeting was called to order at 3:05 p.m.2.Public Comments and Announcements (J. Bearden): No public comment.3.Agenda Reading and Approval (J. Bearden): Motion to approve 11/5/18 agenda with below changes Approved (M/S; A. Perry/A. Sample) 11 Votes, 0 Opposed, 0 Abstain Tabled Student Online Evaluation Tool and Faculty Evaluation Tool to SPRING 2019 Penny Wilkins & Courtney Diputado4.Approval of Previous Minutes 10/22/18 (J. Bearden): Motion to approve 10/22/18 meeting minutes with below changes Approved (M/S; E. Haven/R. Erwin) 11 Votes, 0 Opposed, 0 Abstain Replace yoyo with chameleon and replace pack with pride on page 4, item #9; Marie Arcidiacono-Kaufmans candidacy statement.5.Communications and Questions (J. Bearden): Academic Senate President: J. Bearden presented a question; When do we want to go to the new roster? Are we ready to start SPRING 2019 or start SUMMER 2019? and shared the process of the new roster such as late add codes, multi-purpose roster, revoking add code & meeting pre-requisites. Questions: 1) what will happen to the paper process? 2) How does it impact dual enrollment students? 3) Do we even need the add code? 4) Is this system being used in a lot of colleges already? 5) Is this out there for other community colleges already 6) whats the Yelp review on when starting it? 7) Will this be available in an app for cell phones? 8) Clarify if one college can do it or all has to implement in. 9) when do we do some trainings and video trainings? 10) Is it possible to start in FALL 2019? Feedback: 1) Start in the summer; less time for crisis and smaller # of students 2) Less Sections. 3) Faculty lottery procedure changes in class 4) there are least number of FT faculty teaching in summer 5) Summer with fewer amount of classes impact. College Administration: K. Horan shared the process of Ed Planning Report, explained programs on watch; programs experiencing difficulties, programs revitalization and programs discontinuance. We need to have more detailed and robust process. Dan Henrys (Ӱɴý VP) written very detailed process for program discontinuance was brought up; what happened to that document? It was noted to research Dan Henrys document; possibly from 20062010. J. Bearden stated theyre not asked to judge but simply being informed that there is no policy in place.5.Communications and Questions (J. Bearden): Committee Chairs: Penny Wilkins and Courtney Diputado will return in SPRING 2019 for Evaluation tool items. L. Huffman referred to the Planning meeting summary and timeline. Tool for CCSSE will be administered in SPRING 2019; faculty will be informed the first week of December. 1) It was pointed out that there were no questions pertaining to withdrawing due to personal problems that theyre having and working full time. 2) Question #30 - Gender; no Binary choice. L. Huffman asked the group for feedback and revisions to let her know or send an email to L. Huffman or J. Bearden. R. Hiscocks asked everyone to review the attached Bylaws and a proposal will be available by the last Senate meeting in FALL 2018 and to email him, Estelle Davi, Alex Sample, Janith Norman for any suggestions and ideas. J. Bearden will be making a schedule for various committees to communicate or report out in their areas.6.Consent Calendar (J. Bearden): No consent calendar item.7.First Reading Certificate of Achievements for American Sign Language and Spanish (L. Huffman and V. Coronado): V. Coronado explained the programs to offer Certificates of Achievement in Sign Language and in Spanish courses students will need to take and can be completed in 2 years. Both Certificates will count towards the funding formula; we get points for every credentials & transfer degrees. It was stated to share with students to be careful and watch their financial aids when pursuing various certificate of achievements. It was suggested to invite Jennifer Ma of Financial Aid to attend the next meeting; J. Bearden will invite Jennifer Ma to attend next meeting.8.Second/Third Reading Faculty Participation in Management Hiring (E. Haven): Motion to approve First Draft Proposal Resolution with Recommended Action for Academic Senate (stated 1, 2 &3) on page 3 and including below amendment on page 2 of First Draft Proposal. Motion to recommend the Recommended Policy for UF Consideration to the United Faculty, by way of our local representation, and Request that United Faculty report back (in a timely manner) about the progress of implementing the policy, and Dissolve Faculty Participation in Management Hiring Ad-Hoc Committee. Approved (M/S; E. Haven/M. Arcidiacono-Kaufman) - 14 Votes, 0 Opposed, 0 Abstain Motion to approve the amendment in-part statement in item #1 of Recommend Policy for UF Consideration, page 2 of First Draft Proposal. It is expected for academic administrators there would be a minimum of 4 faculty involved in that hire. Approved (M/S; S. Hubbard/E. Haven) 14 Votes, 0 Opposed, 0 Abstain J. Bearden will share this item with all Academic Senate Presidents, UF and Bob Kratochvil. 9.Information/Discussion Items: (J. Noel): English 100/100s Revision To include ENGL101 4 unit class and ENGL100 3 unit class; no changes to GE program. Discussions were around funding formula, basic skills funding, C program, degree applicable courses in Math, 18-20 units, logistical problems that have risen and how faculty are engaging in these problems, not grading the same thing twice, Englishs intention to keep both, AB705, difference between 100-S, 100 and 101 and grateful for what English has done.10.Program Discontinuance Task Force (J. Bearden): J. Bearden suggested to include others on campus for this task force, to investigate if Dan Henrys document is still appropriate for 2018, to investigate the content of the document and how we want to use it moving forward and for the President or Vice President to chair this task force to report back to the Senate. Discontinuance Policy was first on the Academic Senate agenda on October 9, 2006, October 23, 2006 and November 6, 2006. It was brought up on October 9th meeting, drafted on October 23rd meeting and adopted on November 6th meeting. SGC approved it on Dec 13, 2006. Motion to approve for Task Force to propose a policy on Program Discontinuance looking at 2006 policy and other policies within the District including the below suggestions from Senate. Approved (M/S; J. Von Bergen/J. Townsend) 15 Votes, 0 Opposed, 0 Abstain Modifying or reducing programs should also be the purview of the Task Force along with new instructional programs. It was suggested to also have an Educational Program Development Committee; part of the charter. For President or Vice President to Chair the Task Force. Motion to approve to suspend the rules to make this an Action item because it is not listed as such: Approved (M/S; M. Capes/J. Townsend) 13 Votes, 0 Opposed, 1 Abstained J. Bearden will be sending a call out campus wide. Liberal Arts Degree Task Force (E. Haven): E. Haven gave on overview of Liberal Arts Degree Task Force; never met, charges to be created, GE Chair should chair it, members were E. Haven, K. Alexander, J. Bearden and J. Townsend (withdrew). Motion to revitalize Liberal Arts Degree Task Force and for E. Haven to Chair Approved (M/S; E. Haven/J. Von Bergen) - Unanimous11.Vice President and Financial Officer Election Update (L. Huffman): L. Huffman pointed out to the Bylaws and announced based on the votes so far, the Senate has an official election. L. Huffman clarified the procedure for the election as it states in the Bylaws of having 35 full-time faculty votes from 50 faculty votes overall for the entire election and not for each person versus same amount of votes per person from prior elections in the past. 12.Reflection and Meditation Room (S. Hubbard): S. Hubbard and E. 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