ࡱ> g Abjbjhh 7|\|\f9_  8|ZL000ˠ͠͠͠͠͠͠$hp0000040Fˠ0ˠ=>A RvFY?"0L{?DAAB^0000000000L0000000000000 > X:  Date: Monday, October 7, 2019 Time: 3:00 p.m. 5:00 p.m. Location: L109 Members Present: Josh Bearden, Marie Arcidiacono Kaufman, Ryan Hiscocks, Star Steers, Rudolf Rose, Morgan Lynn, Colleen Ralston, Ed Haven, Alex Sample, Mark Lewis, Janice Townsend, Roseann Erwin, Julie Von Bergen, Luis Zuniga, Mindy Capes, William Cruz, Estelle Davi, Scott Hubbard (via phone) and Abbey Duldulao Members Absent: Shalini Lugani and Louie Giambattista Guests: Experience, Josiah Bernas, Nancy Ybarra, Isadora Caetano, Carlos Armenza, Leetha Robertson and Carlos Montoya ItemTopic Action Items: Bolded Texts1.Call to Order (J. Bearden): Called to order at 3:07 pm2.Public Comments and Announcements (J. Bearden): Star Steers gave special recognition to our IPDA (International Public Debate Association Team) who competed with Debaters from CSU Chico, Azusa Pacific University, Colorado College, Mt. San Jacinto College, Palomar College and Glendale College. Ӱɴý Debaters had placed: Jeffrey Sims won in novice round, Gadai Bulgac placed in final rounds, Kelly Williams made it to final rounds; barely missing Bronze award and Felero Smith won 5 consecutive rounds in open divisions and placed in final division. Felero won the Silver award. Next debate is in a few weeks. Carlos Montoya Vice President of Business Services introduced himself to the group and shared that there are lots of planning on his tasks list; new buildings, handling on the budget and planned on sharing the budget with the Senate. US House of Representative Mark De Saunlier will be holding a Town Hall meeting in Ӱɴý Recital Hall this afternoon (Oct 7) from 3-4:30 p.m. The focus is needs & concerns of students, millennials & our community in East County. Reggie Lemay & Courtney Goen coordinated the event. 3.10/7/19 Agenda Reading and Approval (J. Bearden): Motion to approve the 10/7/19 agenda with listed changes Approved (M/S; M. Lewis/A. Sample) 13 Votes, 0 Opposed, 0 Abstained4.Approval of Previous Minutes 9/23/19 (J. Bearden): Motion to approve 9/23/19 minutes Approved (M/S; J. Townsend/E. Haven) 13 Votes, 0 Opposed, 0 Abstained 10-C Instructional Program Review Template 2nd line, change to it hasnt been fully adopted. 10-D Program Discontinuance - Documents are not ready to share for this meeting. 5.Communications and Questions: Academic Senate President Comments (J. Bearden): - Administrative 1020.01 Update from DGC re: Conflict of Interest Policy, major change is the forms now online via filed on a Fair Political Practices Commission (FPPC) certified electronic filing system due to change in law. J. Bearden shared example of position title changes listed. - EBC Parking spaces hope to be operational by December 1, 2019. Replacement staff parking spots will be available. They are trying to make it cost neutral, if there are money made, that money will go into the utilities budget to offset the college utility fund. The charging stations paid via grant from PG&E that covers 80% of installation. Eighteen spaces will be replaced in Lot A, no date was given. In addition to charging cost, parking pass is also required while charging their car. Charging station is open to the public. Parking shifts to discuss in Safety Committee.5.Communications and Questions - Continued: Academic Senate President Comments (J. Bearden) Curriculum Committee Chair and GE Chair are out. Searching for reps in IDEA Committee & Sabbatical Leave Committee (meets on Oct 24). Area B Meeting Oct 11, 2019 at Solano College in Fairfield, CA. FALL Plenary Nov 7-9, Newport Beach. J. Bearden cannot attend due to VPI search starts Nov 1 and encouraged the group to go. District Plenary Nov 12, 2:30-4:30 pm at District Office. Topics are Faculty Participation in Management Hiring & Budget process. Curriculum Committee is not going to be permanently shut down after Nov 1, the focus in SPRING 2020 will be on eLumen implementation and still will make time for reviewing curriculum as needed in slow process for all 3 colleges; Ӱɴý, DVC and CCC. a.1) Planning Committee (M.A. Kaufman) EMP Timeline and Core Group Instructional review template approved. Department chairs should be receiving their packets from Deans. Regarding the agenda for Educational Master Plan, M.A. Kaufman asked to all to review the timeline and if any thoughts and/or would like to get more involved, reach out to Planning committee. College Administration (J. Townsend) Bradman University Child Education AST We are up before the Board in Nov regarding Bradman University to offer here on campus on Tue & Thursday nights a bachelors degree in Early Childhood Education. Students will take classes during FALL, SPRING and following FALL. Not official until the Board approves and Bradman will be renting space from Ӱɴý. More info on Oct 29. RAP Process (Carlos Montoya) with moving to the new site in Brentwood and Pittsburg campus, RAP process will be at its minimum in operation for FALL and into SPRING. Not sure of full amount; Business Office is trying to figure out a closer number to submitted before the Board based on ongoing funds/transfer funds and to make sure were not over allocating our budget. Committee Reports (L. Giambattista) Curriculum Committee Tabled for October 21. 6.Consent Calendar (J. Bearden): Committee membership process discussed; to be careful when using the process to acquire members; to make sure we do it properly, with proper area representation, that we are really going to the right places and having the right conversations. Julie Von Bergen GE Committee Guided Pathways - Motion to take Julie Von Bergen off the agenda due to GE Committee to revise their Position Paper by adding Guided Pathway Rep in their membership list. Approve (M/S; J. Von Bergen/J. Townsend) 15 votes, 0 Opposed. Courtney Goen IDEA Committee Motion to approve Courtney Goen in IDEA Committee Approve (M/S; J. Townsend/A. Sample) 15 votes7.Second Reading (R. Hiscocks & J. Bearden): Academic Senate Bylaws Affirmative vote would approve revisions to the Senate Bylaws. R. Hiscocks shared all the changes from 9/23/19 meeting recommendations. All the changes are marked in red and asked to review all changes. Big 3 changes are: 1) Formatting; its easy to see, 2) Oversight Oversight in Article 11 and Academic Senate sub-committees and charges of their work and 3) Election Processes. Changes at date are all in red: Election Terms, Replacement of Senators at risk (Dept. Represented), At-Large CTE FT, At-Large Liberal Arts & Sciences, Article IV changes based on current Sign-in Sheets. Motion to approve amended Bylaws of Academic Senate - Approve (M/S; R. Hiscocks/E. Haven) 17 Votes, 0 Opposed, 0 Abstain Discussions were around Article V, Line 149; secret ballots, elections with body as a whole; do we have to put our name on the envelope but not on the ballot, Brown Act, discussion from last year, paper ballots, secret option, gang has been taken out of the Bylaws. Consideration to those who has to count the votes by signing, Abbey explained processes for paper ballot and online, secret ballot option and the word gang taken out from the Bylaws. Senate V.P. will determine which voting method will use for election. - Motion to approve line #149 After shall - to have a secret ballot option. - Approve (M/S; M. Capes/J. Von Bergen) 16 Votes, 1 Abstain7.Second Reading (R. Hiscocks & J. Bearden): Academic Senate Resolutions Affirmative vote would direct Senate Sub-committees to update their Position Papers by SPRING Break 2020. Discovery that DE is a committee of the Senate (change from 9/23/19) Motion to approve Academic Senate Resolutions Approve (M/S; J. Townsend/R. Hiscocks) 17 Votes, 0 Opposed, 0 Abstain8.First Reading: (J. Bearden and P. Gunder) Cybersession Statement of Support Affirmative vote would show support for Cybersession at Ӱɴý starting December 9, 2019. J. Bearden shared developments from 9/23/19 meeting, encouraging departments to take charge of cybersession. The Senate is also in supportive on the condition that in the SPRING we conduct analytical review of the outcomes of the cybersession to include Student Success, what was scheduled, benefits to students doing this and outcomes of the work. DE met and discussed this; when is the deadline to tell Sally, what are the courses to offer, load for FT & PT, how load consideration to UF Contract. FT can spread across the year 3.0 load, as long as you stay under 3.0 load. Discussions: presented as intersession, not Cybersession. It could be a problem for Student Success because it is asking students to start another session right after their 16-week session. Library, research support for projects will not be available, before choosing to teach, keep those in mind. Would individual departments make those decisions based on access for resources? If Senate votes for cybersession, Senate should do the research analysis. Why can it wait until next year due to no clear assessment process? At what point where Department Chairs adequately notified and was this rolled out in a timely fashion? If departments want to offer it to use their course as a pilot to prepare for next cybersession, when does it become mandatory? What about the Department Chairs workload; scheduling and faculty consideration? Departments are bound to offer courses and finding someone to do cybersession. Think it is going to be implemented on a volunteer basis however mandatory, 16-weeks, how is this any different from previous sessions? It will be good for students, wants to see the data, treat it as a pilot, support it with research questions, counseling department pushes students to do cybersession as well as other colleges outside of district. It recommended offer GE courses for cybersession, discussion on what to offer for cybersession should take place. Summer 4-week format example shared (20 hours a week) and informed students of intense class. Mojdeh can attend next meeting and Sally will be back end of Oct. Suggested to invite UF. Research and to do careful analysis first. Are the college doing it anyway? Need to look at all logistics involved; A&R, Library, etc. What is the goal? To help students; GE Courses., Funding Formula based on student metrics, 30 units per year, to make it available for students who are behind their schedule. We might offer 5 or 10 courses. How would the courses be determined? How is this to impact not only the students but also faculty? J. Bearden shared his 4-week summer course; drop rate was high, the A & B average was high. It will serve a need and it is not for every student; we should explore it in more detail. We should do research before piloting such as this so that A&R, Library and other departments involved are better prepared. Table for second read UF and we will invite Mojdeh to attend next meeting. Be more open to other options. Noncredit Program Proposal (Paula Gunder) P. Gunder read Mission/Goals & Rationale (edit; two related Certificates Competency Page 1). Pages 1-3 (top of page). Is it to help students who are non-documented and offer them to go to college? - Discussions Purposes of assessment in program review, credit ESL and non-credit ESL in the same classroom, we are not offering specific non-credit programs; we are not there yet. Trying to get students in this academic pathway. Bring feedback or advice to P. Gunder for second read. Table for second read on 10/21/19 meeting.9.Informational Items (J. Bearden): Budget Reports Budgetary Info & Discussion Senate discussed routine supports on SGC. Search for at least two more faculty for SGC. SGC (College Official Budget Committee) What type of information you want from our Budget Committee? Discussions were around, percentage of the budget, how much budget for Classified, FT/PT Faculty, Management, Facilities, IT. Management decided to add a lot of management position without consult. A diversion of resources, view current year projection, past 5-year evaluations. When there is a shift like that, Faculty, Classified and Students should have a chance for input. There is not a lot information going around in terms of budget. We would like us to be involved in 75/25 regulations discussions, where does money come from? Categorical money and spend it on something else. We would like to see positions paid from what budget. To go back 5 years to see what happened. GP, IEPI grant, SEA (would like to see that information), still waiting for this info. There is agreement in the SGC room but with no follow up. Past few years, RAP was mismanaged. Hope we can effectively tap into our new Vice President. We need two positions in SGC with appropriate rep. Equivalency Info and discussion. Each of the colleges will go through equivalency processes. J. Bearden asked all to read Uniform Selection Guide. Need three people on the committee. If there is anything we need to change on the Equivalency process, it will have to go through the entire process. Uniform Selection Guide is in review district-wide via DEEOC. Called for Equivalency committee in May and work in the summer. Proposal to set designated share out from each committee asked to update Position Paper by designated deadlines. Curriculum Committee Follow up on the reduction in Quorum. CC already had to use the reduction quorum to make quorum. CC have had real difficult time to fill. We need to look at who is at the table. Suggested to revise the official membership on Position Paper; rewrite to drop quorum. Invite as they are working on revisions to Senate (Agenda Item #9.C). One committee at a time should come to Senate as they are rewriting their Position Papers. Overlaps; conversing with each other as they are revising their position paper via using diagrams of their work. Vice President of Instructions Desirable Qualifications. Closes October 28. Senate to discuss as a group to what type of skills sets we want for this person to have? November is going to be an active month around hiring the new VP of Instruction. What type of questions that are going to be ask? J. Bearden asked all to have conversations with their constituents to bring back for discussion in the Senate. 10.  Adjournment at 5:06 pm.     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