ࡱ> e 5bjbj66 7p\m\\m\o-_  8\:'))))))$zpMM4bF''px dP^F+sJx0usvxxy|VMM > X:  Date: Monday, Sep 10, 2018 Time: 3:00 p.m. 5:00 p.m. Location: L109 Members Present: Josh Bearden, Laurie Huffman, Louie Giambattista, Mindy Capes, Estelle Davi, Alex Sample, Janice Townsend, Scott Hubbard, Roseann Erwin, Faith Watkins, Julie Von Bergen, Edward Haven, James Noel, Anthony Hailey, Colleen Ralston, Anthony Perri and Abbey Duldulao Members Absent: William Cruz, Julio Guerrero, Janith Norman, Mark Lewis and Nick Garcia Guests: Kevin Horan, Sabrina Kwist, Nancy Ybarra, Ryan Pedersen, Nikki Moultrie, Milton Clarke, Marie Arcidiacono Kaufman, Ryan Hiscocks, Shalini Lugani, Kyle Hank, Trang Nguyen, Sierra Abel (ӰɴýAS) Priscilla Tatmon (ӰɴýAS) ItemTopic Action Items: Bolded Texts1.Call to Order (J. Bearden): The meeting was called to order at 3:06 p.m.2.Public Comments and Announcements (J. Bearden): Priscilla Tatmon, President of ӰɴýAS introduced herself and showed support for new Senate President, J. Bearden & well wishes to the Senate. J. Townsend shared Ethno Relative Taskforce event on Sep 28th (9-1pm) with various constituents attending and invited the Senate to attend. Location: Child Study Classroom To develop working meeting supporting Veronica Neal a checklist and rubric for Ethno Relative COOR; what would it look like for classes.3.Agenda Reading and Approval (J. Bearden): J. Bearden suggested amendment to agenda: Strike out: Grade Appeal & Academic Senate Rep Joyce ORourke Nursing J. Von Bergen recommended to use new font on the agenda. (Arial) Motion to approve the 9/10/18 agenda with above amendments Approved (M/S; E. Haven/M. Capes) - Unanimous4.Approval of Previous Minutes 5/7/18 (J. Bearden): Motion to approve 5/7/18 minutes Approved (M/S; J. Townsend/R. Erwin) - Unanimous5.Communications and Questions (J. Bearden): Academic Senate President: Shared the work done on Mon, Sep 20, 2018 during Academic Senate Retreat on campus highlighting what was discussed, Strategic Planning and goals for the next year or two. N. Almassey (Classified Senate) and J. Bearden discussed possibility of having joint meeting between Academic Senate (ASC) and Classified Senate meetings per semester/year. ASC and Classified meets in parallel times. Business to be done were brought up as concern, perhaps if only there is a special guest both Senates can benefit from. Also suggested to not meet the whole entire period of 2 hours and overlapping items to discuss can be beneficial for all Senates to be present. Oct 8th is too early and push back for later meeting. LPG needs a Chair Meetings 4th Thursdays of every month. Contact J. Bearden if interested. S. Kwist to send roster needs to J. Bearden.5.Communications and Questions (J. Bearden): Student Equity Achievement This is moving forward as it is mandated by the State the three groups (Equity, BSI and 3SP) to combine and all 3 budgets will merge into one. If anyone is interested to join the taskforce group are welcome to join. The ASCCC FALL Plenary session is from November 1-3, 2018, in Irvine, CA. Email J. Bearden if interested in going. Website Blocking Resolution was passed in SPRING 2018. J. Bearden shared the resolutions with FSCCC and leaning more via Librarians to come up with a plan and will be brought forth to Consultation Council meeting in Oct or Nov. Strategic Plan and Goals for 1-2 years Senate Retreat Group Exercise, notes and feedback request: Goal #1 - Have Senate representation in Strategic Plan, adding District process and inserting Senate into plan. Goal #2 Add information about State Initiatives, be involved in it and identify Senates relationships with other committees. Goal #3 Work with EEOC to advise the Senate, reactivate Liberal Arts Taskforce & TAG and inventory status of existing committees. Goal #4 Ethno Relative Taskforce to continue their work and give recommendations to Senate how to move forward, to do work reflective to our students on campus, support student success, images for what our college could look like for our students, change our curriculum to reflect our students and environment and shared interest with Classified Senate. Apply Ethno Relative model not just certain groups but throughout the college; start at the top and work the way down. Propose a Position Paper, discuss in the Senate and Senate to take action. Taskforce to make recommendations to the Senate for feedback and have larger conversations. Introductions from all attendees in the room and area represented were shared during final Senate Presidents comments. College Administration: K. Horan gave credit and thanked the Student Equity Achievement program with positive feedback. N. Ybarra shared that today is Census day for most classes; make sure you get students in and late add is 5 days after census not in Nov. Committee Chairs: Planning Committee L. Huffman sent out 3 documents via mail; 1) Comprehensive Program Review Progress Report, 2) Comprehensive Program Review Goal Report and 3) Document titled, What Did We Learn from Our Comprehensive Program Review. Any feedback or suggestions, send to L. Huffman Accreditation C. Hsieh reminded all still seeking volunteers for Accreditation. Reported great amount of volunteers and many of them are from faculty and professional staff. C. Hsieh shared the Accreditation Standard Team Members and their assignments. S. Hubbard is now our Faculty Research Coordinator and is in the Math building (MA-140) on Tue, Thu and some Fridays. If any research request, S. Hubbard will be the go to person; put in request, S. Hubbard will research, give feedback/answers and reports. 6.Consent Calendar (J. Bearden): Term of Services Senate Confirmation & Approval Tabled to Sep 24th meeting. Grade Appeal Committee Michael Norris Math Grade Appeal Committee Marie Magante Math Grand Appeal Committee Haydee Lindgren DSPS Counselor Grade Appeal Committee Curtis Corlew Art/Journalism Motion to approve the above faculty for Grade Appeal Committee Approved (M/S; J. Von Bergen/E. Haven) - Unanimous7.Second Reading (J. Bearden): No Second Reading.8.First Reading: Basic Skills Expenditure Expenditure Report 2016-2017 (N. Ybarra): N. Ybarra shared the Basic Skills Initiative (BSI) report 2016-2017 and due to the State on Oct 1st. This and next year will be the last time BSI will report out as an individual on expenditures; beginning of 2018-2019 is will be combined with Student Equity Achievement (SEA) group. The 2016-2017 allocation report is $90,000 and had 2 years to spend it and have all been spent out by June 30, 2018. 2018-2019 plan will go to SGC. Discussions were around first read, second read, point of orders, process of Roberts Rules of Order, proceed because its a done deal, standing rules, any signature has to go through first read & second read, have a list of what doesnt count, other items do not have time luxuries and might need flexibility of this process, 2/3 requirements. Motion to proceed to Second Read Approved (M/S; J. Von Bergen/A. Perri) 12 Votes, 1 Opposed and 2 Abstained Motion to accept the BSI 2016-2017 Expenditure Report Approved (M/S; S. Hubbard/R. Erwin) Unanimous Standing Rules Review Revisions from Senate Retreat (J. Bearden): E. Haven highlighted small changes/addition to the Standing Rules: Page 4, 2nd paragraph Items that do not receive first read due to adjournment will not automatically be placed on the subsequent agenda. Page 4, 6th paragraph Senators may respond to direct questions or requests for information during debate even if they have already spoken, but must wait until the speakers list is exhausted before engaging in extended dialogue a second time. Page 4, 7th paragraph Current edition of Roberts Rules of Order is considered the generally accepted rules of parliamentary procedure. Page 4, 8th paragraph The Senate President may, with the consent of the Senate, appoint a Parliamentarian. The Parliamentarian will have expertise in rules of order and proper procedure and will provide advice to the presiding officer during Senate meetings. The Parliamentarian may or may not be an elected member of the Senate, and she or he will not be considered a member of the Senate Council. Page 5, 7th paragraph Some items may be listed as potential action or possible action, which signifies that the Senate may waive the rules and proceed directly to a vote. However, possible action items may also be postponed to a later meeting. Emergency items refers to public safety issues and the Senate can put items on the agenda if the lead can demonstrate that the need for action arose after publication of the agenda. The Parliamentarian may or may not be part of the body and may not even have a Parliamentarian or just have volunteers to keep order. It was suggested for Standing Rules to be a living document and to revisit this structure at the end of the year to see if the Senate wants to continue this process or make changes again to the process and vote if the Senate will use it moving forward. The Senate Council decides if an item is an action item or potential action item. Table for Second Read on Sep 24, 2018 meeting.9.Pilot Programs Faculty Evaluations (M. Clarke): M. Clarke shared the District took the initiative and adopted for all college (maybe pilot) online evaluation kit software which will allow automated evaluation process; the negotiation process is ongoing. UF is not willing to sign-off on it yet across the board. The United Faculty will sign-off on the online evaluation process this semester with two conditions: 1) Pilot process is initiated and 2) All parties involved agree that its a good program; just online evaluation this semester. Pros: Transcription process will be a lot easier and Cons: Were already into the semester and evaluating the process can be difficult. 10.Informational Items: District Enterprise Planning Software (S. Hubbard): S. Hubbard gave background on program submission tool and are in need of revisions. Vendors have been contacted for possible demos. The District will only support one solution for all 3 campuses. 2 Representatives from each campus including VP Kevin Horan to do the workgroup. The group came up with baseline modules for comparison with vendors offers during demo meeting. A demo meeting is scheduled at the District office on Thursday, September 13th and there is no zoom or confer, must come in person. 11.Officer Election Update: Vice President & Financial Officer (L. Huffman): L. Huffman shared the job descriptions for ASC Vice President and Financial Officer and also shared the timeline for the election. Call out will go out on Wednesday, Sep 12, 2018 Applications submission for candidates deadline is on Thursday, Sep 27, 2018 Candidates will present their campaign to ASC on Monday, Oct 8, 2018 Election Ballots (Paper/Online via email) is on Monday, Oct, 15, 2018 Election Voting will close on Friday, Oct 26, 2018 Winners Announcement is on Monday, Nov 5, 2018 Discussions were around why present to the Senate for statements, brown act involvement on election, logistical reasons for signing ballots, sub-groups for counting ballots, next election to take in consideration with signing the ballots and not list who voted for who, online voting.12. 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