ࡱ> U 6bjbjnn 7raa._  8dFV$r(r4NNNvNNNB |ƨ|Rmf&0VӖ&j YNNV B \:  Date: Monday, March 9, 2020 Time: 3:00 p.m. 5:00 p.m. Location: L109 Members Present: Josh Bearden, Marie Arcidiacono, Ryan Hiscocks, Mindy Capes, Rudolf Rose, Star Steers, Edward Haven, Mark Lewis, Roseann Erwin, Luis Zuniga, Morgan Lynn, Julie OBrien, Julie Von Bergen, Estelle Davi, Alex Sample, Laurie Huffman and Abbey Duldulao Members Absent: Janice Townsend, Louie Giambattista, Nick Garcia and Scott Hubbard Guests: Nancy Ybarra, Nikki Moultrie, Sophia Ramirez, Veronica Turrigiano, Frida Uriarte, Brandon Mendoza, Brenda B., Simrah Chahal, and Kimberly Farjat. ItemTopic Action Items: Bolded Texts1.Call to Order (J. Bearden): The meeting was called to order at 3:11 pm2.Public Comments and Announcements (J. Bearden): All welcome back to Josh Bearden. 3.Agenda Reading and Approval (J. Bearden): Motion to approve 3/9/20 agenda Approved (M/S; E. Haven/R. Erwin) 7 Votes, 0 Opposed, 0 Abstained The Senate will have a discussion about Corona virus and Districts response. 4.Approval of Previous Minutes 2/3/20 and approval of 2/24/20 minutes is postponed (J. Bearden): Motion to approve 2/3/20 minutes Approved (M/S; R. Erwin/R. Rose) 8 Votes, 0 Opposed, 2 Abstained 5.Communications and Questions (J. Bearden): Academic Senate President: Announcement Transitions coming up; James Noel as ASC President. Senate Council is working with him to take over in FALL 2020. M. A. Kaufman will be stepping down at end of SPRING term. Senate to appoint someone to finish out her term in FA20. J. Bearden to send out a call, Senate will vote as a body. Discussion regarding Bylaws, transitions, VP on leave, Interim VP position, send out a call for Interim position, election process, OAS, staggered positions between VP and President. Joshua shared possible scenarios to maintain ASC VP responsibilities and requested the feedback of the Senate. Suggested to fill the position for shadowing experience. - R. Hiscocks will be taken on Social Science Department Chair in FA20 and will not be returning as ASC Financial Office after his FA20 term. - Positions to be filled are TLC Chair, GE Chair and 1 semester SLO/PSLO Coordinator. Joshua will be sending out a call out. 5.Communications and Questions (J. Bearden): Academic Senate President: Coronavirus JB spoke with Gene Huff, eminent coming, as far as we know theres none in our district that has coronavirus. Gene would like by Friday to have some consensus on what to do you to begin doing the online classes. Discussed Equity and Access because not all have computers at home. UC Berkeley made an announcement; not officially to close campus. Effective starting tomorrow until March 29th and will decide to continue and activity/lab courses; no protocols in place. A lot of levels; Chancellors Office discussions to be fully online are ongoing and talked about holding a special Senate meeting on Wed, 2:15 3:15 p.m. All were asked to get online access from students. University SF, classes considering closing down, Berkeley Virus has already spread within the community and its inevitable; M. Lewis wrote a letter to UF to consider closing by the end of the week; their response, we need planning. Religious principles, a few who are just too poor, lab/activities; creative bunch, advance classes, we can definitely come up with something. Flexibility within the faculty; will work with them as best. Providing Chrome book and hot-spot (University of Maine did this). Labs, not GE; figure out what to do would not be appropriate; faculty needs help figuring out. Technical support; if on Canvas, do we have enough support for Canvas. Our Canvas support is 24/7, theres a hotline for us and always available for us given the technical support does not shut down themselves, if not ready tomorrow, given 2 days. J. Bearden will send out email from UC Berkeley to see what they are doing. What would be the best way, it was suggested to have a quick training workshop. Broken down, discipline, zoom users guide, send info; theyre way ahead of us, concern that we are now behind, our template has everything included, folks can design their courses, transfer course, need some kind of a blanket; the district will give okay blanket, secure assessment, Joanna Miller is working on and info in place; be prepared, we need to have a contingency plan & emergency plan in place. Gave example of event not being able to go, there isnt a plan that is going to fit everybody; at least we need to address this, student travel and faculty not having internet. Third party will support the needs; Zoom. DVC and CCC decided to use our example; we should think about; if students (20) are all at the same time; we need to address this issue before we go online. We need to be very clear with people; when are we phasing out; we want clear policies; faculty and students need support in many different ways. Special Meeting on Wed will be 2:15 3:15 p.m., Room TBD for more Coronavirus conversations. Spring Plenary is on April 16-18, Oakland Marriott City Center, it is still scheduled. James Noel will be going. Graduation Readers, need 2 names. Michael Norris was nominated. Julie will reach out to Michael Norris. J. Bearden shared the Curriculum Summit gave directive, CC, TLC, GE & DE should update their position paper before spring break. Brown Act SEM has requested to be not Brown Act Body; wrote letter to Bob; named all four requirements; SEM and DE does not meet all 4 requirements; 1) They are advisory only, 2) They are composed of less than a quorum of standing committee, 3) They serve on limited or single purpose and 4) They will dissolve ones this task is complete. If you meet all 4 requirements, you are not a Brown Act committee. Not going to place on the agenda due to Brown Act violations. SEM can have sub-committees; Dissolving the group was explained. Teleconferencing is allowed; publish meeting location; address has to be published; roll call votes, any vote has to be taken by roll call, the majority of the members has to meet within the jurisdiction; rules around it that are meant to have public access. DE meeting; public is calling in; cannot happened. Public has to attend. Any meeting can be recorded and not have to have permission. Zoom ID published, they are participating in public, a community member, by teleconference, Brown Act training with ASCCC, privacy issues, the right to privacy using home address, come to campus; Brown Act is Brown Act, Senate cannot meet due Brown Act Requirements during campus closing due to COVID19. Privacy issue to look into regarding publishing addresses during COVID19.5.Communications and Questions (J. Bearden): College Administration: eLumen Update: N. Moultrie; Do homework to read on eLumen if we have to stay home. In discussion in training, working with CC and looking at workflow, how it will be collected, approval of committee and State, big focus are those assignments, it usually takes 5 minutes per course to upload course into template, more details to come. Course revision process will start in the fall. Quality Focus Essay: N. Ybarra A new aspect of accreditation; March 16th, quality focus essay, what to focus on as a college, essay will support ISER; whats going on at the college; one big idea and several projects. The goal is really around proficient in transfer level English and transfer level in Math. If achieve 3 goals, attempt 3 projects; outreach to students, strategic scheduling or more online sections, success retention rate, one aspect; collect with Starfish, access distance education, still gathering information. The major presentation will be next month; heads up to be thinking about it. Encourage to remember that we have a lot of students that does not enter this way; English for transfer where other students are taking it for CTE. Counselors are in discussion with this in mind. If ideas we could work within, send us ideas. If ideas we could work within, send us ideas. Math with AB705, already made efforts to transform courses, double time on calculation, focusing on enrollment piece. We need a balance of the two. More focus on degrees; one of these goals should be included. Committee Chairs: 6.Consent Calendar (J. Bearden): Veronica Turrigiano CTE Rep Curriculum Committee Motion to approve Veronica Turrigiano as CTE Rep Approve (M/S: R. Erwin/M. Capes) 10 Votes, 0 Oppose, 0 Abstain7.Second Reading: None on this agenda.8.First Reading: Law, Public Policy and Society (LPPS) AST Degree (R. Hiscocks/E. Haven) R. Hiscocks Discussions were around having Prelaw degree, students have expressed the desire to have prelaw degree; every class that students would need, we already had the classes but not have the program. Ӱɴý already has all courses to get this degree except Constitutional Law class. With help of David Reyes to map out the degree and Ed Haven to write out Phase 1, will continue the construction. Please give feedback to R. Hiscocks or E. Haven Number of places; dont have law students; replace with prelaw students. All Administrative of Justice, Symbolic Logic, Forensics, Speech classes, Business Law and Criminal Law are already offered. Theres multiple ways that this could expand; Paralegal, etc. and students will have get the experience in law settings. 9.Informational Items (L. Huffman, S. Ramirez & L. Zuniga): Distance Education Update (L. Huffman (Coordinator) S. Ramirez and L. Zuniga DE Chairs) Received grant of $500,000 (CDC OEI), saving a ton of money by being part of OEI. We have 25-30 faculty members interested so far. If it to go fully online for delivery mode, Ӱɴý is fully prepared. The only piece pulled is proctoring. How are faculty members are designing fully online courses? It begins with our mission statement, laptop; definitions for online have changed. Fully online; decided at State level this month. In policy, listed of examples are included. There are best practices that is infused with this. Announcement placed on canvas are considered student/faculty contact. We will showcase during flex; training, design courses, all day training. Sub-committee to review faculty supplement. 9.Informational Items (L. Huffman, S. Ramirez & L. Zuniga): S. Ramirez Shared the benefits; access to Cranium Caf; online platform we will be using, 57 community colleges are using it now for student services, library, EOPS and Counseling. Up to 100 people, single sign-on approach, have to be trained in order to see platform, 6-week online course, its free, 8 Counselors will be trained by May-June. Academic Counseling, consent form, able to receive email when to see counselors for appointment, screen sharing, informed what was discussed, able to chat with students, face to face webcam, closed captioned on recordings. How do you verify whos taking the class; secure proctoring is not available however Honor Lock System can do the service at 50% off. They charge $12 a student but they will charge us $4 a student. Great for our cyber-sessions, creates verified ID that matches InSite to take exam. The district is passing policy, similar to what we do. Ӱɴý meets all criteria and adding to the template. We have Heidi Lawton; an expert on campus until the end of June. We also have Courtney. Gave example of course in Math and how easy it was created. Bylaws and Brown Act Discussion - Proxy was meant to be the Alternate Rep. Special meeting only requires 24-hour notice. The meeting will be listed as a Discussion item. 10.Meeting adjourned 5:05 p.m.     Ӱɴý Minutes of the Academic Senate  PAGE \* MERGEFORMAT 1 (:HIYZfg. > ? D H Q R Y a b }unid_W}hhF/P\ hI\Q\ hoR\ h\ h.5\h!5>*\hky.5>*\ h\ hn\ h \ hf!\ h{\ hCI\ h4 \ h{E\ hm\ h,\ hs\ h\ h,f\h|hky.5\h|hky.5>*\ hhokh; h|hth h|hky.hHh{!IR ? @ E ;  4<<$IfgdvPm$$<<$Ifa$gdGlm$p-DM ^p`gdQdOpxx^p`gdccpx^p`gd  @8xgd  @8gd97  > ? @ J : ; < ? 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" # $ % & ' ( ) * + , - . / Oh+'0X  8 D P \hpxӰɴýNormalDuldulao, Abigail35Microsoft Office Word@9{I@*P@S9@|'G`W$mVT +   1!.@"Calibri--- (2 = 0Ӱɴý   2 =Q 0  @"Calibri------ 2 O 0Minutes  ,2 O 0of the Academic Senate  ---  2 Os 0 @ Calibri---- @ !Q- 0 ''---  2  01  2  0  0 ''  2 0 0  0 ''  2 q0 0  0 '' 42 0 0Date: Monday, March 9, 2020     2  0   2  0  2   0Time: 3:00   2  0  2  0p.m.    2 ! 0  2 ( 0  2 +  05:00 p.m.   2 d 0 7  2  0Location: L109  2  0  0 ''--------- #2 0 0Members Present:    2  0 --- 2  0Josh Bearden  2  0,  2  0  =2 ! 0Marie Arcidiacono, Ryan Hiscocks,     2  0  2   0Mindy Capes,   2 8 0  12 : 0Rudolf Rose, Star Steers,  2  0   2  0Edward Haven,    42 - 0Mark Lewis, Roseann Erwin,    2  0Luis - @ !r0- --- +2  0Zuniga, Morgan Lynn,   2 D  0Julie OBrie  P2 . 0n, Julie Von Bergen, Estelle Davi, Alex Sample     #2  0, Laurie Huffman    2  0  2  0and A  2  0bbey  2 = 0  2 @ 0Duldulao   2 v 0  ------ 2 0 0Members    2 l 0  2 n 0Absent:   2  0 "--- C2 % 0Janice Townsend, Louie Giambattista,     #2  0Nick Garcia and   2   0Scott Hubbard   2 [ 0 - @ !n0- --------- 2 0 0Guests: ---  2 _ 0 a 82  0Nancy Ybarra, Nikki Moultrie,     2 t 0Sophia Ramirez  2  0,  2  0Veronica   2  0  2   0Turrigiano &2 N 0, Frida Uriarte, B  :2  0randon Mendoza, Brenda B., Simr   "2 w 0ah Chahal, and - @ !/0- --- #2  0Kimberly Farjat.   2 ! 0   - @ !.-   2 0 0  0 - - ''.`)--- 2 %6)`.Item   2 %S)`.  '.`--- 2 %g`.Topic 2 %}`.  S2 %&0`.  2 %`.  =2 %!`.  22 %M`.Action Items: Bolded Texts    2 %`.  .`'''- @ !(-- @ !(-- @ !6)- - @ !_-- @ !`- - @ !-- @ !- - @ !(- - @ !_- - @ !- b`.)--- 2 C?).`b1.  2 CJ).`b - @ ! E?- 'b.`--- 12 ;g`.bCall to Order (J. Bearden  2 ;`.b):  2 ;`.b - @ !=g- --- 2 Ug`.bThe mee  22 U`.bting was called to order a  2 U1`.bt  2 U9`.b3:11 pm   2 Uk`.b  '- @ !.(-- @ !6.)- - @ !._-- @ !.`- - @ !.- - @ !3/(- - @ !3/_- - @ !3/- `c)--- 2 p?)c`2.  2 pJ)c` - @ ! r?- 'c`--- .2 pg`cPublic Comments and Ann   2 p `councements   2 pW `c(J. Bearden 2 p`c):  2 p`c - @ !=rg- @Symbol---@"Arial------  2 `c---  2 `c --- =2 !`cAll welcome back to Josh Bearden.   ---  2 g`c    2 `c  '- @ !b(-- @ !6b)- - @ !b_-- @ !b`- - @ !b- - @ !6c(- - @ !6c_- - @ !6c- `)--- 2 ?)`3.  2 J)` - @ ! ?- '`------ F2 g'`Agenda Reading and Approval (J. Bearden    2 g`)  2 l`:---  2 p` - @ !g- ------  2 `---  2 ` --- 2 `Moti  52 `on to approve 3/9/20 agenda   2 k`  2 r`  >2 v"`Approved (M/S; E. Haven/R. Erwin)      2 Q`  2 X`  :2 [`7 Votes, 0 Opposed, 0 Abstained   ---  2 "`  ---@"Arial------  2 `----  2 ` --- m2 A`The Senate will have a discussion about Corona virus and District    2 2` 2 6 `s response.  2 z`    2 `  '- @ !(-- @ !6)- - @ !_-- @ !`- - @ !- - @ !H(- - @ !H_- - @ !H- $`)--- 2 ?)`$4.  2 J)`$ - @ ! ?- '$`--- 2 g`$Ap   2 x`$p 2 `$ro /2 `$val of Previous Minutes    2  `$  2 '`$  2 *`$2/3/20  2 R`$  O2 X-`$and approval of 2/24/20 minutes is postponed   2 w `$(J. Bearden 2 `$):  2 `$ - @ !]g- ------  2 `$---  2 `$ --- =2 !`$Motion to approve 2/3/20 minutes    2 p`$  2 w`$  +2 {`$Approved (M/S; R. Erw    2  `$in/R. Rose)   2 M`$  2 T`$  :2 X`$8 Votes, 0 Opposed, 2 Abstained     2 `$    2 `$  '- @ !(-- @ !6)- - @ !_-- @ !`- - @ !- - @ !A(- - @ !A_- - @ !A- `%)--- 2 :?)%`5.  2 :J)%` - @ ! <?- '%`---- @ !%g- 52 2g`%Communications and Questions    2 2*`%  2 2, `%(J. Bearden)  2 2v`%:  2 2z`% - @ !4g- --- 2 D`%a)---  2 D`% --- 12 D`%Academic Senate President    2 D?`%:  2 DC`%  ------  2 V`%----  2 V`% --- 2 V `%Announcement    2 V`%  2 V`%  2 Vx`%Transitions coming up; James Noel as ASC President. Senate Council is working with him to take over in FALL 2020. M. A           2 V`%.   2 h `%Kaufman will    /2 h`%be stepping down at end   2 h`%of  2 h`%SPRING   2 h`%  2 h`%term.  2 h`%  2 h `%Senate to  2 h:`%appoint  2 hj`%  F2 hl'`%someone to finish out her term in FA20.    2 hZ`%   2 h``%   2 yy`%J. Bearden to send out a call, Senate will vote as a body. Discussion regarding Bylaws, transitions, VP on leave, Interi     /2 yf`%m VP position, send out    2 a`%a call for Interim position, election process, OAS, staggered positions between VP and President.     2 `%  A2 $`%Joshua shared possible scenarios to   22 `%maintain ASC VP responsibi    .2 U`%lities and requested th 2 `%e feedba |2 K`%ck of the Senate. Suggested to fill the position for shadowing experience.  2 `%   2 `%   "2 g`%   2 `%- 2 `%  72 `%R. Hiscocks will be taken on    F2 U'`%Social Science Department Chair in FA20     2 G`%  2 I`%and  2 ``%   2 c`%will not be re  2 `%turn >2 "`%ing as ASC Financial Office after    2 `%his  2 `%FA20   2 `%  2 `%term   2 `%.  2 `%  ------ "2 g`%   2 `%- 2 `% --- 2 {`%Positions to be filled are TLC Chair, GE Chair and 1 semester SLO/PSLO Coordinator. Joshua will be sending out a call out.       2 `%  ---  2 g`%  '- @ !$(-- @ !6$)- - @ !$_-- @ !$`- - @ !$- - @ !%(- - @ !(-- @ !(-- @ !6)- - @ !%_- - @ !_-- @ !`- - @ !%- - @ !-- @ !- "Systemߝ--00  //.. ՜.+,0 hp  ӰɴýT{.  Title  !"#$%&'()*+,-./0123456789;<=>?@ACDEFGHIJKLMNOPQRSTUVWXYZ[\]^_`abcdefghijklmnopqrstuvwxyz{|}~Root Entry F֨|@Data :1TableBfWordDocument 7rSummaryInformation( YDocumentSummaryInformation8MsoDataStoreиŨ| |ƨ|GDKUOLUKKQ==2иŨ| |ƨ|Item  PropertiesUCompObj r   F Microsoft Word 97-2003 Document MSWordDocWord.Document.89q