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Distance Education Committee Meeting Minutes
Location: Office of Instruction Room 420 Date/Time: 10-1-12 1:30 3:00
Attendees: Tawny Beal, Debbie Wilson, Clayton Smith, Kirsten Martin, Mary Oleson, Eloine Chapman, Rikki Hall, Mike Becker, and Margaret Hertstein, Note taker. Guest: Ruth Goodin
Absent: Linda Johnson, Laurie Huffman, Eng Saw, James Kolthoff
Agenda Topic Outcome1.Announcements: Welcome Rikki Hall. Rikki works in Admissions and Records and will be taking Susie Purdys place on the committee.
Welcome Ruth who has come to speak to us on PDAC and assist with coordination of training in particular for the D2L system.2. Agenda and Minute approval.Agenda approved with some adjustment to order. Minutes of September 10, 2012 should be reviewed and any comments emailed to Margaret for revision.3. Online Supplement ReviewCHDEV -096 Approved with minor edits. (M/S;Wilson.Smith) Unanimous
Edits: Typos in 3a you to your and attach the rubric mentioned; 3e- add s to meeting(s); 3d note instructions contact extension as listed in syllabus. Not in Distance Education Purview question This item matches the COOR but Time management skill and personal time management skill seem to be separate items. 4. D2L LMS update and FLEXThe timeline was discussed for D2L to be rolled out. By the end of SP13 Blackboard will end and Summer 2013 D2L will start officially. Trainings for Ӱɴý will be discussed at length with district in order to best communicate and coordinate upcoming trainings. Ruth discussed what Ӱɴýs training would look like. She will be in touch with Mojdeh tomorrow 10/2 to discuss logistics on training so that duplication is avoided but trainings maximized for all involved. The hope is for at least 2 trainings this FA12 semester. Face-to-face and online.
Blackboard classrooms have not been set yet for SP13 due to the schedule not being ready. Eng should be able to handle this once the schedule is out. He is also doing program review and comprehensive review site work.
Blackboard should be archived details to follow on availability. Incomplete grades were discussed. Rikki said she could do a report to see what online faculty are affected and the committee could reach out and communicate what the incomplete procedures are. A clear policy will need to be established for the migration.
For D2L user needs should be clearly addressed. There are good teaching modules on the D2L site.
More to follow.
5. Substantive Change ProposalThe Substantive Task Force will meet on Monday October 8th 1:30 to 3:00 in CC4-420.
Please read through the draft that Debbie will update today 10/1 on Insite and send your comments and replies by Friday October 5th. The task force will review the draft.
Evidence is still needed - please look at proposal and need for evidence on the current Insite draft and forward those documents to Debbie.
Topics that are especially relevant to Distance Education are:
authentication. Ӱɴý does use the college LMS to authenticate and re-direct online systems. Ӱɴý also will add a statement to the current blackboard page on Academic Integrity. Clayton will add this. This should be included in training.
Suggestions are also to design an assessment that cant be faked.
Have at least 1 test proctored face-to-face.
Add statement to log-in pages and agreement statement for each person.
Utilization of a plagiarism detective software(hardware?)
508 language and compliance on COOR and supplements. Put this in the faculty handbook. Show links for current Ӱɴý 508 checklist on COOR and webpages for Distance Education. This will be forwarded as an agenda item to Laurie for the 10/15 Curriculum agenda for vote. It is a first step to compliance.
Distance Education-TawnyTawny will report on the Chancellors Distance Education Coordinators topics regularly. Currently a survey was disseminated from the chancellor.
Topics discussed in the phone meeting Tawny participates on were:
Current Distance Education Bills
Different Systems teaching for degrees/certificates
Guidelines
Out-of-State approval for online courses taken by students not residing in California. Policy and procedures put into place by June 2014.
Transparent student complaint process. Students should not need to come in person to submit a complaint and follow current procedures.
There is an updated manual on distance education practices for the State. (Chancellors office)
Authentication must show we are doing this.
Accreditation is spotlighting Distance Education Future Agenda items: Pedagogy training; Web pages and Insite.
C:/mydocuments/FacMtg.doc
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